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R-99-09-23-10D4 - 9/23/1999RESOLUTION NO. R- 99- 09- 23 -10D4 WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of library furnishings for the Library, and WHEREAS, Gaylord Brothers has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Gaylord Brothers, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Gaylord Brothers is hereby accepted as the lowest and best bid and the City Manager is hereby authorized and directed to issue a purchase order to Gaylord Brothers for the purchase of library furnishings for the Library. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. EST: RESOLVED this 23rd day of Septe u.- RO'•T A. STLUKA, ., Mayor City of Round Rock, Texas ANNE LAND, City Secretary K:\ wPDOCS \RESOLITTI \R9O923D4.WPD /seg 1999. BID NUMBER 20 -99 -0003 BID OPENING 09/14/99 3:PI' LIBRARY FURNITURE Item 2 3 4 6 7 Bid item(s) STUDY CARRELS READING TABLE, 60X36 READING TABLE, 72X36X29 READING TABLE, 72X36X25 READING TABLE, 72X36X27 READING TABLE, 42 SQUARE COMPUTER WORKSTATION STARTER 32.1/2 W /ADDER COMPUTER WORKSTATION STARTER 32 -1/2 ADJ COMPUTER WORKSTATION, ADJ SINGLE FACE 32 -1/2 QTY 41 7 4 2 2 3 2 2 MIGHSMITH 800;55 - 8787 DE1.iVERY; TOTAL 45. DAYS 5113,254:4e Unit$ �a1•,as7aP,:' TPXWOQD 0613021 P10 f 112 Efdended SCHOOL SPLTY 830 -816 -2757 DELIVERY: 8 WEEKS TOTAL: $55,35200 Unit $ Extended $494.00 $20,254.00 L.L SAMS 15C362448V $498.00 LL SAMS 1TR3660V29 $ 517,00 LL SAMS ITR3672V29 $517.00 LL SAMS ITR3672V25 $ 517.00 LL SAMS ITR3672V27 $ 421.00 LL SAMS ITR4848V29 48' SQUARE $ 1,118.00 LL SAMS IC327248VS $ 588.00 LL SAMS ICC327248V $ 470.00 LL SAMS ICC323648V A $3,486.00 32,068.00 $1,034.00 $1034.00 $1,263.00 $2,236.00 $588.00 $940.00 'ULTURALSURROUN 713- 945,0484 OF1tVEAY' 6t?.I)AY'3 TC2`fAL 5101,80$ 07 ODit $ EX ended $442.66 $18,149.06 WORDEN TR- 24364 $360:15 $2,521.05 WORDEN TR- 3660 -L $ 397.17 WORDEN TR3672 -L $ 397.17 WORDEN TR-3672-L $ .397.17. WORDEN TR-3672 -L $ 353.97 WORDEN TR- 4 -L ..................... ................... 4 ; 57-488 Wt>F(DEN TR.3896 -GW5 -L TA B id LAWS $1,588.68 $794.34 $794.34 $1,061.91 A. BARGAS DELIVERY. 60-90 DAYS TOTAL: $85831.08 Unit $ Extended NO BID NB N/B N/B N/B N/B NB $2,368.55 $4,737.10 BRODART 60679/60680 $1,279.89 BRODART 60679 $682.30 BRODART 60678 1 NO BID NO BID NB N/B NB N/B N/B $1,279.89 $1,364.60 GAYLORD 512 -244 -0099 DEUV$l9 4: TOTAL: $78,022.30 Extended: Item 10 2 13 14 16 17 18 26 Bid item(s) COMPUTER WORKSTATION ELEM. SCH HEIGHT PODIUM W/ CASTERS & LAMP SLATWALL DISPLAY W/STORAGE PADDED CHAIRS RECESS VIEW COMPUTER WORKSTATION LEFT MONITOR RECESS VIEW COMPUTER WORKSTATION, RIGHT MONITOR CHILDREN'S COUCH CHILDREN'S CHAIR, 11 -1/2' CHILDREN'S CHAIR, 13 -1/2 CHILD MAGAZINE DISPLAY QTY 107 13 3 12 12 2 5 •Ht1aHSM1T1.1 '. ;Un11$ $1,830.00 TEXWOOD 3486084P $992.00 TEXWOOD: 3245000/1000 EXtels. d $183000 $ 1,570.00 LL SAMS $992.00 N/B $102.00 $10,914.00 $ 107.00 DELL 21 -I8UBS LL SAMS 13632H1S. 1 218U $ - 23.00 - $276.00 N/B MFG NOT LISTED $ 23.00 $276.00 NB MFG NOT LISTED SCHOOL SPLTY Unit $ ISAMS NB N/B NB Extended NB N/B $496.00 $6,448.00 PARAGON 2136 -L 30 'H X30W X36 $ 496.00 $1,488.00 PARAGON 2136 -R 30H X 30W X31 NB NB 0B NB NB NB 01,57000 $11,449.00 14[UL:T1.RAL SURROUNE A. BARGAS Unl � •Extended Unit $ Extended 44.m 6+25649 984.97: ROC3l CR5.40 MODIFIED.'. NB NB NB $ 139.39 $14,914.73 COMMUNITY JSI 82K1BD 595.29 PARAGON B2K2136L $ 59529 PARAGON B2K2136R 0B $ 26.13 SMITH SYSTEM B2K02003 $ 23.13 SMITH SYSTEM 82K02002 NB NB NB NB NB NB $7,738.77 $1,785.87 2313.56 $277.56 GAYLORD Unit $ $ 818.08 $3,272.32 $ 132 3B 514,15466 Gaylord 21 -10 587;36:$ RD 8500622:: GAYLORD $ 1,687.84 $1,687.84 GAYLORD LOVT2 3ss3 s GAYLORD SS20a 3898 GAYLORD 55 200.. Extended: 579.29 $1,158.58 GAYLORD GR6233SS / GAYLORD G46234 21 WHEELCHAIR ACCESSIBLE TABLE 22 MEDIA DISPLAY SHELVE 42' 23 24 25 27 MEDIA DISPLAY SHELVE 42' DOUB -FACE ADDER FLAT SHELVES 42: D/F STARTER FLAT SHELVES 42' D/F ADDER 26 SHELVE, SINGLE 82 STARTER SHELVE, SINGLE, 42' ADDER 28 SHELVE, SINGLE, 42' STARTER DOUB -FACE ADDER 5 00 $508AA?: TEXkVDDD X 42401 $360 t10 $720.00 TE%WO . . 3S9a{2d ©8 $5$840 $52840 TEXWDDD .< 359922D1T35i19821 *10105 $7 ?4.01 TE%WOOq '�, 22tY2l3..91554 • BACK ,$86840 $ 368,40 : : SCHOOL SALTY NB NB NB NB NB NB NB SUILT(1RAL S $ 545.27 WORDEN TR- 3672 -L ROUNL $1,635.81 $ 348.51 $348.51 WORDEN PIN FAST W WS -4224 AND STEEL A. BARGAS $717.751 52.15325 BRODART 60038 $414.84 - $1,244.52 5638.33 51,914.99 WORDEN BRODART S5 986 -S00 WS4224 -MS PIN FAST WOOD & STEEL $ 345.42 $8,290.08 5522.47 512,539.28 WORDEN PIN FA. BRODART 55 966.503 WS -4224$ AND STEEL 5700.00 $700.00 BRODART S5- 991 -S03 $ 282.17 $564.34 $584.66 51,169.32 WORDEN PINFAST W( BRODART S6 992 - 500 US- 4224 -s AND STEEL $ 358.17 $358.17 5654.53 5654.53 WORDEN PINFAST BRODART 05 977 - 500 US -8212 AND STEEL $313.44 $626.88 257320 $1,146.40 WORDEN PINFAST W( BRODART S6 - 977 - 500 WS- 8212 -. AND STEEL $ 256.36 $256.36 $446.95 5446.95 WORDEN PINFAST W( BRODART S5 989 - 500 WS -4212 AND $TEFL GAYL E7R 573:08 AADSANFORR $527:60 $1 LORD:IMl242DF■ . $3 *8 A toRD WS •242 D $ 11m zWMe' 719,24 GA 592:82 81,778;45 AYLORD:unt242 DFS ii. GA C, /0.00 3 A 4.34 .28 29 88 04 32 33 34 35 36 37 38 39 40 SHELVE, SINGLE, 42 "ADDER NEWSPAPER DISPLAY EASTWOOD STYLE BOOKCASE BOOK TRUCKS, SINGLE VERTICAL MICROFILM CABINET ATLAS STAND ARM CHAIR STRETCHERS, 2 -SEAT 3 SEAT BENCH DOUB -FACE ADDER CORNER TABLE, SQUARE DOUB -FACE ADDER DELIVERY & INSTALLATION 6 P 8 2 16 2 2 30 9 10 :HIGH 3MITH TESCINUOD 568412262 1 k N/B $1,114.00 HIGHSMITH 60580BL $277.00 DELL 102LB $468.00 DELL 102LB $664.00 DELL102LB $145.00 DELL 802ET 3530 $2,228.00 $4,212.00 $664.00 $1,450.00 SCHOOL SPLTY NB NB N/0 NB N/B NB $ 747.00 LL SAMS 10A44 NB NB NB N/8 INCLUDED NB N/B N/B N/B NB NB NB NB NB NB 51,494.00 INCLUDED C JLT>3RALL$URROUNE $ 230.13 WORDEN WS -4212- 8-= s68�ee DEMCO 7672$9 WORDEN' T- 2018 R 5 9sasr,' GAR7.OR13 80.518 ' . DEMCO P141 -563 $ 1:4129-00 GAYL013D '� RBk 8 $1,380.78 PINFAST WC AND STEEL $11898 $2,767.20 A. BARGAS $330.001 51,980.00 BRODART 56.986.500 603.79 61,907 -58 BRODART 85 246.001 N/B 14/8 NB N/B N/B NB NB 51693.84 53,387.68 BRODART 87893 NB $356.24 $10,68720 BRODART L3 101 -S00 5697.90 56,281 10 BRODART L3 201 -S00 5924.32 $924$2 BRODART L3 301 -S00 5417.04 54,170.40 BRODART L3- 621 -S00 INCLUDED INCLUDED GIiYLORB 640:28 GAYLORD 42WMB GAYLORD 72024' is 5309. GAYLORD 1 6 6+66;66 68 k GAYLORD IJ.FOR'. $768.201 $1,536.40 GAYLORD 89 -518 8186:00 53,016.00 GAYLORD SM1092 50 5 1306.26 $2.612.52 GAYLORD RBR -8 W /RBLRR $1,278.19 $2,556.38 GAYLORD INAS LB 565:e6 GAYLORD 102LB BAYLORD10$L8 2:60 5178:67 - 51 796;70 GAYLORD 8026T NCLUDD3. Item No./Type Cost 12. Slatwell display 3272.32 16. Children's couch 1687.84 19. Children's magazine display 1158.58 32. Eastwood style bookcase 1536.40 35. Atlas stands 2556.38 Total for Gaylord 10211.52 DATE: September 17, 1999 SUBJECT: City Council Meeting — September 23, 1999 ITEM: 10.D.4. Consider a resolution authorizing the City Manager to issue a Purchase Order for the purchase of library furnishings from Gaylord The library is concluding its major purchasing for library furnishings. This is one of several resolutions offered tonight. The bids were awarded by line item, resulting in various vendors. Funds are provided through 1996 authorized bond funds. The amount of this bid is $10,211.52. Staff resource person: Dale Ricklefs, Library Director. The library is recommending the following purchases from Gaylord. Gaylord is the only manufacturer for numbers 12, 16, 19, and 32, and appears to be the sole distributor for 35. The other atlas stands listed do not meet the specification, particular the 6 shelf, rather than 5 shelf, specification. Items 20, 30, 31, and 40 have been removed. The bidders incorrectly bid items 20 and 30. The staff feels they no longer need 31.