R-99-09-23-10D7 - 9/23/1999RESOLUTION NO. R- 99- 09- 23 -10D7
WHEREAS, the City of Round Rock has duly advertised for bids for
the purchase of library furnishings for the Library, and
WHEREAS, Cultural Surroundings, Inc. has submitted the lowest and
best bid, and
WHEREAS, the City Council wishes to accept the bid of Cultural
Surroundings, Inc., Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the bid of Cultural Surroundings, Inc. is hereby accepted as
the lowest and best bid and the City Manager is hereby authorized and
directed to issue a purchase order to Cultural Surroundings, Inc. for
the purchase of library furnishings for the Library.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act.
RESOLVED this 23rd day of Sep 1999.
0 1. yea rw`�
I��
E LAND, City Secretary
K:\ WPDOCS \EESOLUTI \E90922D7.WPD /ec9
�iL��I��i
Rs:T A. STLUKA, J5 , Mayor
City of Round Rock, Texas
BID NUMBER 20 -99 -0003
BID OPENING 09114/99 3:PI
LIBRARY FURNITURE
Item
2
3
4
5
6
7
8
9
Bid item(s)
STUDY CARRELS
READING TABLE, 60436
READING TABLE, 72X36X29
READING TABLE, 72X36X25
READING TABLE, 72436427
READING TABLE, 42 SQUARE
COMPUTER WORKSTATION
STARTER 32 -1/2 W /ADDER
COMPUTER WORKSTATION
STARTER 32.1/2 ADJ
COMPUTER WORKSTATION, ADJ
SINGLE FACE 32 -1/2
QTY
41
7
4
2
2
3
2
2
HI:GHSMITH
800 551 8787
RELIYERY;
fiIXFAL '
30.45 OAYS ::
T14.
3,678001
7EXWOOD
36131321P141142
Extended
SCHOOL SPLTY
830 - 816 -2757
DELIVERY: 8 WEEKS
TOTAL: 555,352 00
Unit $
Extended
5494.00 $20,254.00
L.L SAMS
15C362448V
5498.00
LL SAMS
1TR3660V29
$ 517.00
LL SAMS
ITR3672V29
$517.00
LL SAMS
ITR3672V25
$ 517.00
LL SAMS
ITR3672V27
$ 421.00 $1263.00
LL SAMS
ITR4848V29 48' SQUARE
$ 1,118.00
LL SAMS
IC327248VS
$ 588.00
LL SAMS
ICC327248V
$ 470.00
LL SAMS
ICC323648V
A
53,486.00
$2,068.00
51,034.00
$1,034.00
$2236.00
$588.00
$940.00
,',.ULTU.IRAL;SU.RROUN L
713 -949 -0484
DELIVERY• 841 k)ItYS
TtD'CAL $`107,806.07::
Unity
Extended
$442.66 $18,149.06
WORDEN
TR- 2436 -f
$360.15
WORDEN
TR3660 -1
$ 397.17
WORDEN
TR3672 -4
$ 397.17.
WORDEN
TR-3672-L
$ 397.17 $794.34
WORDEN
TR-3672-L
$ 353.97
WORDEN
TR -4242 -L
WPR 4
7i s83c,,1MS
$2,521.05
$1,588.68
$794.34
$1,061.91
I8'
63;62:
A. BARGAS
DELIVERY: 6090 DAYS
TOTAL: $85,831.08
Unit $
Extended
NO BID
N/B
N/B
N/B
N/B
N/B
N/B
$2,368.55 $4,737.10
BRODART
60679/60680
$1,279.89
BRODART
60679
$682.30
BRODAR7
60678
NO BID
NO BID
NB
NB
NB
N/B
N/B
$1,279.89
$1,364.60
GAYLORD
512 =244 -0099
DELVERY;
'COTAL. $7 8,322 :30
.Unit $
Extended;
Item
2
4
16
17
18
29
Bid item(s)
COMPUTER WORKSTATION
ELEM. SCH HEIGHT
PODIUM W/ CASTERS B LAMP
SLATWALL DISPLAY W /STORAGE
PADDED CHAIRS
RECESS VIEW COMPUTER
WORKSTATION LEFT MONITOR
RECESS VIEW COMPUTER
WORKSTATION, RIGHT MONITOR
CHILDREN'S COUCH
CHILDREN'S CHAIR, 11 -1/2'
CHILDREN'S CHAIR, 13 -1/2
CHILD MAGAZINE DISPLAY
PAPERBA6K TOWER
QTY
4
107
13
3
12
12
2
2
HIGHSMITH
E*en ied
$992.00
TEXWOOD
3245000/1000
N.
$ 23.00 ' $276.00 N/B
MFG NOT LISTED
$ 23.00 $276.00 NB
MFG NOT LISTED
$992.00 NB
SCHOOL SPLTY
Unit $
$1,830.00 $1,830.00 $ 1,570.
TEXWOOD LL SAMS
3486084P - ISAMS
NB
$102.00 $10,914.00 $ 107.00
DELL 21 -18UMS LL 44m4
13632H/S 1 218U
NB
N/B
NB
Extended
NB
NB
$ 496.00 $6,448.00
PARAGON
2136-L 30 "HX3OW X36
$496.001 $1,488.00
PARAGON
2136-R 30H X 30W X3
NB
NB
NB
NB
NB
21,570.00
$11,449.00
« ULTURAL: StJRRQU
A. BARGAS
XLGg014899.1/
W
3C1 „L7
;6473
SPECIFY
$ F: 984.97
WOROEN
,xGR&.48 1001FIER
i0
q/<YLOHD r'.
4id62 s.S5ra5853 ! ..................:'
NB NB
NB NB
NB N/B
$ 139.39 514,914.73
COMMUNITY JSI
B2K18D
$ 595.29 57,738.77
PARAGON
B2K2136L
$ 595.29 $1,785.87
PARAGON
B2K2136R
NB NIB
$ 26.13 $313.56
SMITH SYSTEM
B2K02003
$ 23,13 $27756
SMITH SYSTEM
82K02002
NB
NB
5- - 69006 14:266700
BR0BART- 85240
Extended Unit $
Extended
G'A. YLO RD
Unit $
Extended
$ 818.08 $3,272.32
As specified
$ 13i3B 6/4:
GAYloftl2i•jg'„
EPaze
GAYLORD 5540
$ 1,687.84 $1,687.84
GAYLORD LOVT2
GAYLORD $$2002;
579.29 $1,158.58
GAYLORD GR6233SS /
GAYLORD G46234
6/B 6/B
21
22
23
24
25
26
27
28
WHEELCHAIR ACCESSIBLE TABLE
MEDIA DISPLAY SHELVE 42'
MEDIA DISPLAY SHELVE 42'
DOUB -FACE ADDER
FLAT SHELVES 42 D/F STARTER
FLAT SHELVES 42" D/F ADDER
SHELVE, SINGLE 82' STARTER
SHELVE. SINGLE, 42" ADDER
SHELVE, SINGLE, 42" STARTER
DOUB -FACE ADDER
3
3
24
2
1 $628.00
€EXWD00 E
W822014;91..A
2
HIUHSMITH
EXWOOD:.
4g441 "
E3tWOOD
ass3z2n2r3son2
$368:40
SCHOOL SPLTY
N/B NB
NB NB
NB NB
NB NB
N/B NB
NB NB
NB NB
NB NB
L'HLTURAL: :$URROUN A. BARGAS
$ 545.27
WORDEN
TR -3672 -L
$ 414.84 $1,244.52 5638. $1,914 99
WORDEN BRODART S5 986-S00
WS4224 -MS PIN FAST WOOD
& STEEL
$ 345.42 $8,290.08 $522.47 512,539.28
WORDEN PIN FA. BRODART 55 986 -503
WS -422411 AND STEEL
$ 348.51
WORDEN
WS -4224
$ 282,17 $564.34 5584.66 $1,169.32
WORDEN PINFAST W( BRODART S6 992 -S00
US- 4224 -1 AND STEEL
$358.17.
WORDEN
US -8212
$1,635.81 571735 $2,153.25
BRODAHT 60H30
$348.51 5700.00 5700.00
PIN FAST W BRODART S5 991 -503
AND STEEL
$358._ 17
PINFAST
AND STEEL
5654.53 $654.53
BRODART 05 977.000
$ 313.44 $626.88 5573.20 51,146.40
WORDEN PINFAST W( BRODART S6 977 -500
WS- 8212 -, AND STEEL
$ 256.36
WORDEN
WS- 4212
$256.36 5446.95 $446.95
PINFA WC BRODART 05- 989 -000
AND STEEL
GAYLORD '•
573.08 1719;24
GAYLORD SANFC/RD
OAD 242 DOS.
DOA
81,77848
GAYLORD im7242 DFS
GA
$.'24:60 $12,8601]0
AYLORD IM/242DFA
.0.0400 ::$100W:
$40128
GAYLORD 42WMB'
3
32
$342;77 $684;39
GAYLORD WS 28250.0
528
29
as
a+
32
33
34
35
36
37
38
39
40
SHELVE, SINGLE, 42'ADDER
s6- DISPLAY
EASTWOOD STYLE BOOKCASE
BOOK TRUCKS, SINGLE
VERTICAL MICROFILM CABINET
ATLAS STAND
ARM CHAIR
STRETCHERS, 2 -SEAT
3 SEAT BENCH
DOUG -FACE ADDER
CORNER TABLE, SQUARE
0008 -FACE ADDER
DELIVERY & INSTALLATION
6
2
a
2
16
2
2
30
9
10
HIGHSMITH :
$27309
TEXWOOD'.
05842202/$$0214
410 .
$1,114.00
HIGHSMITH
60980BL
$277.00
DELL 10218
$468.00
DELL 10218
$664.00
DELL102LB
$145.00
DELL 802E7
$8,310.00
$4,212.00
$664.00
$1,450.00
SCHOOL SPLTY
NB
NB
NB
NB
NB
N/B
$ 747.00
LL SAMS
10/144
NB
N/B
N/B
N/B
INCLUDED
N/B
AND
NB
N/B
NB
NB
NB
N/B
NB
N/B
$1,494.00
INCLUDED
:'.ULTl1RAL SURROUNC
$ 230.13
WORDEN
WS- 4212 -,
Pl$$ 4239 }.
4100.7::
iN0 13DEN
T-9018 -NR
$ 8 &14
GAYLORD
...... _...........
89.518 ...
$ 172.95
DEMCO
P141 -5638
GAYLORD
R80 /0 .
644:4,1:
WQklDH4'r
1 A
Ih
$1,380.78
PINFAST WC
AND STEEL
$2,767.20
A. BARGAS
$330.001 51,980.00
BRODART S6- 986 -000
($5ea 7791 (H71361758
BRODART 85 246-001
NB
N/B
N/B
NB
NB
NB
NB
51,693.84 03,387.68
BRODART 87893
N/B
$356.24 $10,68720
BRODART L3 101 -000
5697.90 $6,281.10
BRODART L3 201.000
$924.321 $92432
BRODART L3 301 -500
$417.04 $4,170.40
BRODART L3621.000
INCLUDED (INCLUDED
GAYLORD
$4539
GAYLORD 42WM
GAYLORD 72U24
•4Ja4"4. b474944£
GAYLORD NODR
$768.20 $1,536.40
GAYLORD 89 -518
$138.50 $'3,016:OA
GAYLOADSIvfy109
$1,278.19 $2,556.38
GAYLORD NAS
4349'75 $9,•5,50
1AYLQRD 10
$563;96 $55.;64
GAYLORD 10216
GAYLORD :10318'
GAYLORD •802ET
Item No. /Type
Cost
1. Study carrels
18149.06
2. Reading table, 60x36
2521.05
3. Reading table, 72 x 36 x 29
1588.68
4. Reading table, 72 x 36 x 25
794.34
5. Reading table, 72 x 36 x 27
794.34
6. Reading table, 42 square
1061.91
21. Wheelchair accessible table
1635.81
22. Media display shelves 42 "double starter
1244.52
23. Media display shelves 42 " double adder
8290.08
24. Flat shelves 42" double starter
348.51
25. Flat shelves 42" double adder
564.34
26. Shelves, 82" single sided starter
358.17
27. Shelves, 42" single sided adder
626.88
28. Shelves, 42" single starter, 12 inch deep
256.36
29. Shelves, 42" single sided, 12 inch deep
1380.70
33. Book trucks
2767.20
Total for Cultural Surroundings
42381.95
DATE: September 17, 1999
SUBJECT: City Council Meeting - September 23, 1999
ITEM: 10.D.7. Consider a resolution authorizing the City Manager to issue a
Purchase Order for the purchase of library furnishings from
Cultural Surroundings. The library is concluding its major
purchasing for library furnishings. This is one of several
resolutions offered tonight. The bids were awarded by line
item, resulting in various vendors. Funds are provided through
1996 authorized bond funds. The amount of this bid is
$42,381.95. Staff resource person: Dale Ricklefs, Library
Director.
The library is recommending the following purchases from Cultural
Surroundings. In most cases the quote is the lowest. Where it is not, the item does
not meet specifications. Items 20, 30, 31, and 40 have been removed. The bidders
incorrectly bid items 20 and 30. The staff feels they no longer need 31.
Cultural Surroundings offered the lowest bid for all items listed below. Gaylord's
price on numbers 28 and 29 were erroneous - Gaylord bid the wrong item in both
cases.