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R-99-10-28-10D3 - 10/28/1999RESOLUTION NO. R- 99- 10- 28 -10D3 WHEREAS, the City of Round Rock wishes to develop design guidelines for historic properties through the Certified Local Government Program ( "Program "), and WHEREAS, the City has filed a grant application with the Texas Historical Commission for funds to establish the Program, and WHEREAS, the grant application has been approved by the Texas Historical Commission, which has submitted a Grant Contract to the City to fund and establish the Program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Grant Contract with the Texas Historical Commission to develop design guidelines for historic properties through the Certified Local Government Program, a copy of said Grant Contract being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered 1,\ WPDOC, \RESOIUT. \R91028n3.WP. /s. and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 28th day of October, 1999. ATTEST: JOANNE-LAND, City Secret Ca V/k f/ M1liAJEZ, 4353'. y 2 AR rt1 � 11 ill �L _ A. STLUKA JR., Mayor City of Round Roc , Texas March 24, 1999 Robert H. Brinkman 1804 Oakridge Dr. Round Rock, TX 78681 Dear Mr. Brinkman, The Texas Historical Commission is pleased to announce the allocation of $5,000.00 grant to the City of Round Rock in conjunction with your participation in the1999 Certified Local Government program (see attached list of approved projects.) The U.S. Department of the Interior, National Park Service, provided funding for this grant under the provisions of the National Historic Preservation Act of 1966. The National Park Service recently approved your Project Proposal. To remain eligible for this grant allocation, it is necessary for the project coordinator and the project professional, if applicable, to participate in a grant orientation session. Designed to familiarize them with the granting process, this session will provide an opportunity to discuss your project with the Commission staff members responsible for its coordination. Please note that no work should begin prior to your grant orientation session ananalization of a written contract (copy under separate cover) between you and the Texas Historical Commission. Failure to participate in this orientation session and to submit a signed contract before commencement of work on this project will be cause for this grant allocation to revert to the Texas Historical Commission for reallocation to another project. Upon receipt of this letter, please contact Bruce Jensen at (512) 463 -6046 to arrange the necessary grant orientation session. We look forward to working with you in this most worthwhile preservation endeavor. cc: TEXAS HISTORICAL COMMISSION Amelia C. Sondgeroth, Principal Planner Mayor Charles Culpepper Honorable JeffWentworth Honorable Lamar Smith George W. Bush • Governor John t.. N x, III • Chairman Curtis Tunnel] • Executive Director The State Agency for Historic Preservation n„, F. La once Oaks Executive Director P. O. Box 12276 • Austin, TX 78711 -2276 • 512/463 -6100 • Fax 512/475 -4872 • TDD 1- 800 -735 -2989 memorandum Date: April 15, 1999 To: City Local Governments (CLG) From: Aretha M. Waits, Accountant & Grants Manager RE: 1999 CLG Contracts Attached is the 1999 CLG Award letter and /or contract (if applicable). If a contract was attached, please have your preservationist sign on page 5 where it says "contractor" and retum this page with an original signature, please make a copy of this page for your records. Thanks for your cooperation. Aretha M. Waits Attachments Aretha M. Waits Grants ManagerlGL Accountant Texas Historical Commission P.O. Box 12276 Austin, TX 78711 -2276 (512) 4835852 (512) 475-4872 fax I. PARTIES II, PURPOSE III. SERVICES TO BE PROVIDED IV. AMOUNT OF THE CONTRACT GRANT CONTRACT The parties to this contract are the Texas Historical Commission, an agency of the State of Texas, hereinafter referred to as Commission; and the City of Round Rock, hereinafter referred to as Contractor. This contract is entered into pursuant to a grant made to the Commission for Fiscal Year 1999, by the U.S. Department of the Interior, National Park Service, under the provisions of the National Historic Preservation Act of 1966, P.L. 89 -665 (16 U.S.C. Sec. 470 f). This grant is made for the purpose of funding a project or projects to be undertaken by the Contractor as a participant in the Certified Local Government program. The following services are to be provided within the contract period on a schedule to be agreed upon by the parties to this contract. However, the services designated with specific deadlines must comply with those deadlines. The Contractor shall undertake and complete the project and/or projects as set out in the Approved Project Notification (with detailed budget) and attached Environmental Certification (Attachment A). Products developed under this agreement must conform to the expectations of the Commission and the Project Proposal, as stipulated in Attachment B. Project personnel employed by the Contractor shall meet the Standards for professional qualifications as outlined in 36 CFR 61 (Attachment C), and be employed by competitive procurement. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination in federally - assisted programs on the basis of race, color, and/or national origin. Therefore the Contractor must sign DI Form 1350 (Attachment D) and return signed form to the Commission with this contract. In all cases the person(s) employed by the Contractor to complete the work specified in this contract must meet with the approval of the Commission. The professional staff hired must also attend an orientation session with the Commission's National Register staff prior to commencing work. The total amount of this contract shall not exceed $5,000. The Commission shall reimburse the Contractor exclusively from U.S. Department of the Interior grant -in -aid funds for historic preservation (Certified Local Government), and this contract is subject to the availability of those funds. V. DOCUMENTATION AND PAYMENT 2 Contractor will provide invoices to the Commission as costs are incurred and work is completed, but not more frequently than monthly. Upon the receipt and approval of invoices from the Contractor, the Commission shall authorize payments to the Contractor up to the total grant sum as specified in the Grant Award letter (Attachment E). Such payments shall be made as requested for services actually rendered, or if mutually agreed, in one lump sum upon completion and approval of all the requirements set forth in this Agreement. It is further agreed that a sum not to exceed 25% of the total granted sum will be retained by the Commission until all stipulated materials and properly documented reimbursement requests are submitted by the Contractor. VI. PERIOD This contract shall commence on April 1, 1999 and shall terminate on April 30, 2000. It is further agreed that all materials stipulated in Attachment A and B and all reimbursement requests shall be submitted to the Commission by May 31, 2000. VII. INDEPENDENT CONTRACTOR The contractor is a Texas Municipal Corporation. It is not an agency of the State of Texas. It is expressly understood and agreed that any subcontractor is an independent contractor and not an employee of the Texas Historical Commission. The contractor or any subcontractor shall not be considered the agent, the servant, or the employee of the Commission for any purpose whatsoever. VIII. OWNERSHIP OF PRODUCTS OF THIS CONTRACT All materials, concepts and products produced, developed or conceived by the Contractor during or arising out of the contract shall remain the property of the Commission. The Contractor shall have an unrestricted right to use any or all materials so produced, developed, or conceived at no additional cost, in addition, 3 copies of all publications and videos are to be supplied to the commission before final reimbursement is made. All materials published, printed, or used for public distribution funded in whole or in part by the this grant shall note the following on the materials: This project was funded in part through a Certified Local Government Grant from the National Park Service, U.S. Department of the Interior, as administered by the Texas Historical Commission. The contents and opinions, however, do not necessarily reflect the views and policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. This program receives Federal funds from the National Park Service. Regulations of the U.S. 3 XI. AUDIT Department of the Interior strictly prohibit unlawful discrimination in departmental Federally Assisted Programs on the basis of race, color, national origin, age or handicap. Any person who believes he or she has been discriminated against in any program, activity, or facility operated by a recipient of Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department of the Interior, National Park Service, P.O. Box 37127, Washington, D.C. 20013 -7127. IX. TERMINATION Either party to this contract may terminate by giving seven days written notice to the other party. In the event notice of termination is given, all work by contractor shall cease and no amount shall be paid by Commission for work performed following receipt of notice of termination by Contractor. Contractor shall be paid for all work performed prior to the notice of termination in accordance with the terms of the contract. Final invoices shall be submitted to Commission not later than 30 days following the date of termination of this contract. X. APPLICABLE LAWS This contract shall be governed by and construed in accordance with the laws of the State of Texas and the rules and policies of the Commission. The Commission may audit the Contractor's records to verify the costs or expenses incurred in the performance of this contract or may, at its option, require an audit of the Contractor's records by an independent accounting firm, at Contractor's expense, or by Federal auditors to verify costs or expenses incurred in the performance of the contract. The Contractor shall keep accurate financial records available for audit three years from Project End Date. In addition to the terms detailed in this Agreement, all federal requirements governing grants (Office of Management and Budget Circulars A -87 or A -122, A -102 or A -110, A -133, and A -128) are applicable. XII. ATTACHMENTS The following documents are included in and shall be a part of this contract for all purposes: Attachment A: Environmental Certification Attachment B: Expected Products Attachment C: Standards for Professional Qualifications Attachment D: DI form 1350 XIII. AMENDMENTS 4 This contract is the entire agreement between the parties. Any changes, deletions, extensions, or amendments to this contract shall be in writing and signed by both parties to the contract. Any other attempted changes, including oral modifications, written notices that have not been signed by both parties, or other modifications of any type, shall be invalid. In some cases, adjustment of the contractual requirements may be necessary pursuant to recommendations by the National Register Department, Texas Historical Commission, with the approval of the U.S Department of the Interior. The terms of this contract are accepted by the parties to the contract. Persons signing are expressly authorized to obligate the parties to the terms of this contract. Texas Historical Commiss Signature Signature F. Lawerence Oaks Executive Director Typed Name and Title Date APPROVED AS TO FORM: by: 1 Joe H. Thrash, Assistant Attorney General Typed Name and Title Date Contractor Typed Name and Title Date 5 EXPECTED PRODUCTS OF AN EDUCATIONAL PROJECT Diverse preservation activities may result in publications in order to reach a wide audience. Activities in this category include preparation and publication of preservation plans, historic structures reports or feasibility studies; development of walking or driving tours of historic areas; production of brochures, pamphlets or videotapes promoting local history and properties; establishment of local marker programs; or preparation of design guidelines. Educational activities such as preservation workshops, conferences, or training for staff and review board members are also eligible for funding. Projects must conform to the following guidelines: Local historic and/or archeological resources must be adequately represented. The full diversity of resources should address geographic and temporal ranges. All textual matter should reflect the broad patterns of local history. Design review projects must include charts or outlines of the review process. Graphics illustrating design expectations should be included. Standard architectural terminology should be employed, with a glossary of terms or list of definitions included. Graphics must clearly represent resources from the local community. Where applicable, the text and graphics must accurately reflect the attached.U.S. Secretary of the Interior's Standards for Rehabilitation. References should indicate avenues of further research or resources for assistance. Planning documents must establish a set of goals and objectives with target dates for completion. Ideally, responsibility for specific tasks should be assigned to specific personnel. Maps and clear identification of resource locations should be provided. Adequate recognition must be provided in all publications. Photographs and drawings should be credited to the artist or lender. The local government's involvement must be adequately acknowledged. Recognition, as detailed below, must be afforded the CLG program, the Texas Historical Commission, and the National Park Service of the U.S. Department of the Interior. Language acknowledging nondiscrimination practices, as detailed below, must be included. Publications addressing several potential audiences must adequately reflect the community's preservation program. This project was funded in part through a Certified Local Government grant from the National Park Service, U.S. Department of the Interior, as administered by the Texas Historical Commission. ffael; c 4 Federal Register / Vol. 48. No. 190 / Thursday. September 20. 1983 / Notices objectives. chosen methods and techniques. and expected results of the identification activities are specified in a research design. These activities may include archival research and other techniques to develop historic contexts. sampling an area to gain a broad understanding of the kinds of properties it contains. or examining every property in an area as a basis for property specific decisions. Where possible. use of quantitative methods is important because it can produce an estimate. whose reliability may be assessed, of the kinds of historic properties that may be present in the studied area. Identification activities should use a search procedure consistent with the management needs for information and the character of the area to be investigated. Careful selection of methods. techniques and level of detail is necessary so that the gathered information will provide a sound basis for making decisions. Standard 1!. Results of Identification Activities ore Integrated Into the Preservation Planning Process Results of identification activities are reviewed for their effects on previous planning data. Archival research or field survey may refine the understanding of one or more historic contexts and may alter the need for additional survey or study of particular property types. Incorporation of the results of these activities into the planning process is necessary to ensure that the planning process is always based on the best available information. Standodd !!1. Identification Activities Include Explicit Procedures for Record - Keeping and Information Distribution Information gathered in identification activities is useful in other preservation planning activities only when it is systematically gathered and recorded. and made available to those responsible for preservation planning. The results of identification activities should be reported in a format that summarizes the design and methods of the survey. provides a basis for others to review the results. and states where information on identified properties is maintained. However. sensitive information. like the location of fragile resources. must be safeguarded from general public distribution. Secretary of the Interior's Guidelines for Identification Introduction These Guidelines link the Standards for Identification with more specific guidance and technical information. The Guidelines outline one approach to meet the Standards for Identification. Agencies. organizations and individuals proposing to approach identification differently may wish to review their approaches with the National Park Service. The Guidelines are organized as follows: Role of Identification in the Planning Process Performing Identification Integrating Identification Results Reporting Identification Results Recommended Sources of Technical Information Rafe of Identification in the Planning Process Identification to undertaken for the purpose of locating historic properties and is composed of a number of activities which include. but are not limited to archival research. informant interviews. field survey and analysis - Combinations of these activities may be selected and appropriate levels of effort assigned to produce a flexible series of options. Generally identification activities will have multiple objectives. reflecting complex management needs. Within a comprehensive planning process. identification is normally undertaken to acquire property - specific information needed to refine a particular historic context or to develop any new historic contexts. (See the Guidelines for Preservation Planning for discussion of information gathering to establish plans and to develop historic contexts.) The results of.idenlification activities are then integrated into the planning process so that subsequent activities are based on the most up -to -date information. Identification activities are also undertaken in the absence of a comprehensive planning process, most frequently as part of a specific land -use or development project. Even lacking a formally developed preservation planning process. the benefits of efficent. goal- directed research may be obtained by the development of localized historic contexts, suitable in scale for the project area. as part of the background research which customarily occurs before field survey efforts. Performing Identification Research Design Identification activities are essentially research activities for which a statement of objectives or research design should be prepared before work is performed. Within the framework of a comprehensive planning process. the research design provides a vehicle for integrating the various activities performed during the identification 44721 process and for linking those activities directly to the goals and the historic context(s) for which those goals were defined. The research design stipulates the logical integration of historic context(sl and field and laboratory methodology. Although these tasks,may be performed individually. they will not contribute to the greatest extent possible in increasing information on the historic context unless they relate to the defined goals and to each other. Additionally, the research design provides a focus for the integration of interdisciplinary information. It ensures that the linkages between specialized activities are real. logical and address the defined research questions. Identification activities should be guided by the research design and the results discussed in those terms. (See Reporting Identification Results) The research design should include the following: 1. Objectives of the identification activities. For example: to characterize the range of historic properties in a region: to identify the number of properties associated with a context: to gather information to determine which properties in an area are significant. The statement of objectives should refer ro current knowledge about the historic contexts or property types. based on background research or assessments of previous research. It should clearly define the physical extent of the area to be investigated and the amount and kinds of information to be gathered about properties in the area. 2. Methods to be used to obtain the information. For example: archival research or field survey. Research methods should be clearly and specifically related to research problems. Archival research or survey methods should be carefully explained no that others using the gathered information can understand how the information was obtained and what its possible limitations or biases are. The methods should be compatible with the past and present environmental character of the geographical area under study and the kinds of properties most likely to be present in the area. 3. The expected results and the reasons for those expections. Expectations about the kind. number. location. character and condition of historic properties are generally based on a combination of background research. proposed hypotheses. and analogy to the kinds of properties known to exist in areas of similar environment or history. Federal Register / Vol 48: No. 190 / Thursday. September 29, 1983 / Notices the defined identification goals for the historic context(s): the the goals are adjusted accordingly. In addition. the historic context narrative. the definition of properly types and the planning goals for evaluation and treatment are all adjusted as necessary to accommodate the new data. Reporting Identification Results Reporting of the results of identification activities should begin with the statement of objectives prepared before undertaking the survey. The report should respond to each of the major points documenting. 1. Objectives; 2. Area researched or surveyed: 3. Research design or statement of objectives; 4. Methods used. including the intensity of coverage. If the methods differ from those outlined in the statement of objectives. the reasons should be explained. 5. Results: how the results met the objectives: result analysis. implications and recommedations; where the compiled information is located. A summary of the survey results should be available for examination and distribution. Identified properties should then be evaluated for possible inclusion in appropriate inventories. Protection of information about archeological sites or other properties that may be threatened by dissemination of that information is necessary. These may include fragile archeological properties or properties such as religious sites, structures, or objects. whose cultural value would be compromised by public knowledge of the property's location. Recommended Sources of Technical Information The Archeological Sarver Methods and Uses. Thomas F. King. Interagency Archeological Services. US. Department of the Interior. 1978. Washington, O.C. Available through the Superintendent of Documents. US. Government Printing Office. Washington. D.0 20402. GPO .lock number 024-016-10091. Written primarily for the non. icheologist, this publication presents methods end objectives for archeological surveys. Cultural Resources Evaluation of the Northern Gulf of Mexico Continental Shelf. National Park Service, U.S. Department of the Interior. 1977. Guidelines for! ! Surveys: A Bosis for Preservation Planning. Anne Derry. H. Ward Jandt. Carol Shull and Jan Thurman. National Register Division, US. Department of the Interior. 1978. Washington. D.C. Available through the Superintendent of Documents. U.S. Government Printing Office. Washington- D.0 20402. GPO stock number 024 General guidance about designing and carrying out community surveys. The Prooesr of Field Research. Fine/ Report on the Blue Ridge Porkwoy Folklife Project. American Folklife Center. 1981. Regional Sampling in Archeology. David Hurst Thomas. University of California, Archeological Survey Annual Report. 1988 -9. 11 a7 -180. Remote Sensing: A Handbook for Archeologists and Culture/ Resource Mongers. Thomas R. Lyons and Thomas Eugene Avery. Cultural Resource Management Division, National Perk Service, US. Department of the lnterior, 1977. Remote Sensing and Non- Destructive Archeology. Thomas R Lyons end James L Ebert editors. Remote Sensing Division. Southwest Cultural Resources Center. National Park Service. US. Department of the Interior and University of New Mexico- 1978. Remote Sensing Experiments in Cultural Resource Studies: Non- Destructive Methods of Archeological Exploration, Survey and Analysis. Thomas R Lyons. assembler. reports of the Chaco Center, Number One National Perk Service. US. Department of the Interior and University of New Mexico. 1978. Sampling in Archeology. James W. Mueller. editor. University of Arizona Press. 1975. Tucson. Arizona. Scholars os Controcturs. William I. Mayer - Oakes and Alice W. Portnoy. editors. Cultural Resource Management Studies. U.S. Department of the Interior, 1979. Sedimentary Studies of Prehistoric Archeological Sites. Sherwood Gaglieno. Charles Pearson. Richard Weinstein Diana Wiseman, and Christopher McClendon. Division of Stale Plans and Grants, National Park Service, U.S. Department of the Interior. 1982_ Washington, D.0 Available from Coastal Environments Inc_ 1260 Main Street. Baton Rouge, Louisiana 70802. Establishes and evaluates a method for employing sedimentological analysis in distinguishing site areas from non -site areas when identifying submerged archeological sites on the continental shelf. State Survey Forms. Available from Interagency Resource Management Division. National Park Service. Department of the Interior. Washington, D.C. 20240. Characterizes cultural resource survey documentation methods in State Historic Preservation Offices. Truss Bridge Types: A Guide to Doting and Identifying. Donald C. Jackson and T. Allen Comp. American Association for Stale and Local History. 1977. Nashville. Tennessee. Technical leaflet 095. Available from AASU1. 708 Berry Road. Nashville. Tennessee 37204. Information about performing surveys of historic and identifying the types of properties encountered. Secretary of the Interior's Standards for Evaluation Evaluation is the process of determining whether identified properties meet defined criteria of significance and therefore should be included in an inventory of historic properties determined to meet the 44723 criteria. The criteria employed vary depending an the inventory's use in resource management. Standard I. Evaluation of the Significance of Historic Properties Uses Established Criteria The evaluation of historic properties employs criteria to determine which properties are significant Criteria should therefore focus on historical, architectural, archeological, engineering and cultural values. rather than on treatments. A statement of the minimum information necessary to evaluate properties against the criteria should be provided to direct inforiation gathering activities. Because the National Register of Historic Places is a major focus of preservation activities on the Federal, State and local levels. the National Register criteria have been widely adopted not only es required for Federal purposes, but for State and local inventories as well. The National Historic landmark criteria and other criteria used for inclusion of properties in Stale historic site files are other examples of criteria with different management purposes. Standard !I. Evaluation of Significance Applies the Criteria Within Historic Contexts Properties ere evaluated using a historic context that identifies the significant patterns that properties represent and defines expected property types against which individual properties may be compared. Within this comparative framework, the criteria for evaluation take on particular meaning with regard to individual properties. Standard I!!. Evaluation Results in A List or Inventory of Significant Properties That Is Consulted In Assigning Registration and Treatment Priorities The evaluation process and the subsequent development of an inventory of significant properties is an on -going activity. Evaluation of the significance of a property should be completed before registration is considered and before preservation treatments are selected. The inventory entries should contain sufficient information for subsequent activities such as registration or treatment of properties. including an evaluation statement that makes clear the significance of the property within one or more historic contexts. STANDARDS FOR PROFESSIONAL QUALIFICATIONS To insure that appropriate historical, architectural, archeological and cultural properties are identified for public benefit through grant -in -aid assistance, the following minimal professional standards for historical, architectural and archeological documentation have been established by the Preservation Assistance Division of the National Park Service. Persons supervising grant projects must be professionally qualified in accordance with 36 CFR 61 as follows: Appendix A to Part 61 -- Professional Qualifications Standards In the following definitions, a year of full -time professional experience need not consist of a continuous year of full -time work but may be made up of discontinuous periods of full -time or part -time work adding up to the equivalent of a year of full -time experience. (a) History. The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following: (1) At least two years of full -time experience in research, writing, teaching, interpretation or other demonstrable professional activity with an academic institution, historical organization or agency, museum, or other professional institution; or (2) Substantial contribution through research and publication to the body of scholarly knowledge in the field of history. (b) Archeology. The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus: (1) At least one year of full -time professional experience or equivalent specialized training in archeological research, administration or management; (2) At least four months of supervised field and analytic experience in general North American archeology; and (3) Demonstrated ability to carry research to completion. Based upon a review of the application, proposal narrative, and the supporting documentation contained in the application, it has been determined that the proposed HPF project, _meets the criteria for categorical exclusion under 516 DM 6. (You must indicate the appropriate categorical exclusion from those listed in Section A.4 of Chapter 11 of the Historic Preservation Fund Grants Manual.) Applicable Categorical Exclusion [give number of exclusion from Section A.4. of Chapter 11 [e.g., A.4.c.(6)] I Concur: Grantee or Applicant Date Title ENVIRONMENTAL CERTIFICATION Grant Awarding Official Date National Park Service t SIGN_ O 1. • 1i CE' IFY GOFFICIAL %' % ,_, r/Y..1. 4 TIT LE /VA yr . r APPLICANT /ORGANIZATION DATE SUBMITTED APPLICANT /ORGANIZATION MAILING ADDRESS I BUREAU OF OFFICE EXTENDING ASSISTANrE U.S. DEPARTMENT OF THE INTERIOR CIVIL RIGHTS ASSURANCE As the authorized representative of the applicant, 1 certify that the applicant agrees that, as a condition to receiving any Federal financial assistance from the Department of the Interior, it will comply with all Federal laws relating to nondiscrimination. These laws include by are not limited to: (a)Title VI of Civil Rights Act of 1964 (42 U.S.C. 2000d -1), which prohibits discrimination on the basis of race, color, or national origin; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicap; (c) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.), which prohibits discrimination on the basis of age; and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, handicap or age, be excluded from participation in, be denied the benefits of or be otherwise subjected to discrimination under any program or activity conducted by the applicant. THE APPLICANT HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this agreement. THIS ASSURANCE shall apply to all aspect of the applicant's operations including those parts that have not received or benefitted from Federal financial assistance. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose of which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the Applicant for the period during which the Federal financial assistance is extended to by the Department. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Applicant by the Department, including installment payments after such date on account of applicants for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, and subrecipients and the person whose signature appears below who is authorized to sigh this assurance on behalf of the Applicant. BUDGET ITEM SALARIES GRANT FUNDS LOCAL CASH LOCAL IN -KIND TOTAL FUNDS PROJECT 2,128 2,128 LEADER PRINCIPAL 1,368 1,368 PLANNER PLANNING 456 456 INTERN ADMINISTRATIVE 120 120 TECHNICIAN COMMISSION 80 80 CHAIRPERSON PRESERVATION 5,000 10,000 15,000 CONSULTANT TOTALS 5,000 10,000 4,152 19,152 DATE: October 21, 1999 SUBJECT: City Council Meeting — October 28, 1999 ITEM: 10.D.3. Consider a resolution authorizing the Mayor to execute a grant contract with the Texas Historical Commission to develop design guidelines for historic properties through the Certified Local Government program. This grant is an education project funded through the Certified Local Government (CLG) division of the Texas Historical Commission. The purpose of this grant is to develop design guidelines for historic properties. The funds will also be used for training opportunities for the Historic Preservation Commission and attendance to the annual CLG conference. Staff Resource Person: Joe Vining, Planning Director. The total amount of the grant is $19,152. The federal share is $5,000 and the city's portion is outlined below: PROJECT PROPOSAL PART III BUDGET FOR IN -KIND MATCH Economic Impact: Matching Funds of $10,000 In Kind Match $4,152 $14,152