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R-99-11-09-10D3 - 9/11/1999Hagler Bailly Hagler Bailly Services, Inc. 1530 Wilson Boulevard Arlington, Virginia 22209 October 7, 1999 Tom Word Chief Engineer City of Round Rock 2008 Enterprise Dr. Round Rock, TX 78664 Dear Tom In follow up to our meeting and our recent telephone discussions, I am pleased to set out a scope of services and budget for Hagler Bailly to assist you and the City of Round Rock in meeting immediate surface transportation needs for your rapidly growing city through an amended plan and implementation strategy. The integrated set of tasks below have been developed by Hagler Bailly based on our work and practical experience in closely analogous situations- This approach integrates road development (planning, funding/financing and implementation), land use regulation and planning and job generation (or in Round Rock's case, job accommodation) in a single interactive process. It is based on Hagler Bailly's experience with helping our clients deal comprehensively with rapid growth issues. It focuses on careful identification of needs, prioritization and staged implementation of solutions. Our bias is to make maximum use of "traditional" methods of funding and operation. At the same time, we do not hesitate to propose non - traditional solutions if these will meet needs equally well and accomplish objectives faster - As shown in our attached qualifications, we combine analytic excellence with a zeal to help implement solutions. Several of our current assignments deal with similar issues in Broomfield/Arvada, Colorado (location of the new world headquarters of Sun Microsystems and Level 3 Communications), Chesapeake/Virginia Beach, Virginia (explosive tourism/employment growth that has caused an imbalance between the economic health of the two cities and the transportation systems that serve them) and Fairfax/Loudoun County, Virginia (new world headquarters location of MCIWorldCom, AOL and PSINet). At the same time, we are completing a year -long regional transportation planning assignment in Nashville, Tennessee that was stimulated by Dell Computer's decision to locate major facilities in that community. We are deeply knowledgeable about the needs of these communities with high tech, high growth businesses. Key Hagler Bailly personnel that will be assigned to the Round Rock engagement include: Pamela Bailey Campbell, Matteson Scott, Gary Erenrich and myself. Our colleague, Richard Mudge will be available to the engagement team in a senior advisory capacity on matters related Professional Services Worldwide Tel 703- 351 -0300 Fax 703 - 351 -0342 to federal highway funding flows and innovative funding options associated with new federal programs. I will be responsible to you for the overall conduct and satisfactory outcome of the engagement. As you know, my experience with TxDOT provides intimate knowledge of highway and rail development, highway funding and management of transport facility delivery in Texas. Through my network of contacts in Austin and throughout the State, I will provide access to decision- makers in relevant subject areas. Through my professional activities on the National level, I will bring insights into the best and most innovative practices and methods that are responsive to the issues Round Rock is facing. Pamela Bailey Campbell was CFO /COO of the E -470 Public Highway Authority in Denver Colorado for 9 years before Hagler Bailly. Her current consulting assignments include leading our work for Arvada and Broomfield and work for Chesapeake/Virginia Beach. Pamela has hands -on experience successfully guiding projects from initial feasibility through procurement, financing and successful implementation. Pamela has been responsible for large innovative, structured financings; development, negotiation and administration of design build contracts and operations contracting and technology procurement of projects as well as relations with public - private partners, Wall Street, and regional capital markets. She has also dealt head -on with numerous challenges on the implementation of projects including changes in planned alignment of roadways. Matt Scott has a long career as an advisor to Large, complex real estate developments and prior to joining Hagler Bailly in 1997, was Partner in Charge of Arthur Andersen's Infrastructure Advisory practice. In that capacity, he worked with both the Dulles Greenway (Fairfax/Loudon County, Virginia) and E -470 Toll Highway projects evaluating real estate (commercial and residential) and related development values stimulated by alternative alignment and interchange configurations. His work was used to support successful financings in each case. He is currently directing the firm's engagement in Chesapeake/Virginia Beach and with Pamela, Matt is leading development aspects of the engagements in Broomfield and Arvada. Gary Erenrich directs our transportation planning practice. Previously he served as Deputy Director of the Office of Transportation for Fairfax County, Virginia and directs our Nashville work. Gary brings all requisite technical skills to work closely with your staff and as necessary, to develop and properly document formal amendments to Round Rock's Transportation Master Plan. Other Hagler Bailly managers and staff from our 80- person transportation practice will support senior members of the team. To the extent it is cost effective and with your prior consent, we may retain the services of a local firm to assist in secondary data gathering and information processing. I will supervise the work of such a subcontractor from my office in Austin. With this background, we understand that you would like Hagler Bailly to: 1. Develop methods by which Round Rock can accomplish Plan priorities, e a c, .y S i4 4' 2. Set out innovative financing methods by which Round Rock can successfully leverage city financial resources including your dedicated sales tax, Hagler Bailly 3. Carefully evaluate the SH130 Toll Highway project alignments with consideration to toll revenues and develop the strongest possible case for the "Eastern" Alignment. Develop a presentation of the case for the TxDOT Commission, 4. Similarly, develop the case to re- locate the UP rail line to the east of I -35 and assist Round Rock in securing the funding to implement the relocation, and 5. Provide other rapid response support. TASKS AND SCHEDULE Our firm is very conscious that time is of the essence. Round Rock faces immediate highway and access issues that demand solutions that you can act on swiftly. While the phased approach and associated outline of tasks that follows are detailed, many of the activities listed can be implemented and completed concurrently; thereby saving time. Our intent is to be sure you are comfortable with the process we are proposing and with work products developed through the process. To assure quick, useful outcomes, frequent coordinating meetings will guide our work with you and others you may designate. These coordinating meetings will occur on a weekly basis (in person and by conference telephone). To accomplish the six specific objectives, we propose to undertake a variety of tasks in 5 major phases and within the approximate time frames noted. Phase 1: Initial Assessment —three -four weeks to review background information, conducting executive -level interviews, meet with Round Rock officials to assure synchronization of objectives, and preparation/review of initial conclusions and more specifically target next steps. Phase 2: Evaluate Baseline Conditions and Prepare Consensus Forecast —three weeks to establish a fact base related to current conditions in land use, economic development, transportation, and transportation finance. The starting point would be the information in the existing Master Plan. Phase 3: Develop, Analyze, Compare Alternative Approaches and Develop Initial Recommendation/Solutions —five weeks to include an in depth review and analysis of SH130 and the UP rail right of way relocation "cases" Phase 4: Refine Solutions, Prepare and Document Recommendations and Presentations in Draft Form. – Three -four weeks Phase 5: Finalize Plan Recommendations and Presentation Strategy and Collateral Materials. Participate in Presentations, Meetings and Develop responses to comments and questions. Otherwise assist Round Rock in executing the implementation Program. Timetable- as needed. Hagler Bailly PHASE 1: INITIAL ASSESSMENT AND SCOPE REFINEMENT (WEEKS 1 -4) Task 1 Our approach to strategic engagements such as this one is to begin with a brief period of intense reviews of published materials, selective interviews and discussions to gain familiarity with the situation, with the key decision makers and technical personnel in the city's political and administrative structure, with private individuals and leaders in the business community and with the issues. On the basis of this "familiarization ", we will work with you to refine the scope of our work, the timetable, and the budget. We will also set out the details of reporting relationships, coordinating points and logistics for interactions between the city and our organization. We will prepare a prioritized "issues" list and an associated statement of objectives for our work. During the familiarization phase, work will be conducted by senior members of the team who will spend extended periods of time on the ground in Round Rock. After receiving authorization to proceed, obtain and review background reports and relevant documents. Task 2 Schedule executive interviews with public officials, business representatives and neighborhood association representatives. Identify critical needs and issues Clarify relevant public positions Establish/clarify the major transport facilities that are the subject of the study Identify relevant financial, economic, environmental, and/or policy constraints Prepare subject matter agenda of key issues for the Initial Client/Consultant Conference Task 3 Initial Client/Consultant Conference • Discuss study process and consultant perceptions Review and confirm issues, objectives and priorities Establish a "communication protocol" for the project Determine targeted next steps Refine scope, budget and timetable to include sub - consultants, if needed Deliverable: internal memorandum memorializing meeting results, major issues which need to be fully addressed and targeted next steps in the project and contract scope/budget adjustments (as needed). Hagler Bailly PHASE 2: EVALUATE BASELINE CONDITIONS AND PREPARE CONSENSUS FORECASTS (WEEKS 3 -7) The objective of Phase 2 will be to develop a comprehensive fact base on all factors that will affect Plan implementation and specific projects such as SH 130. Work in this Phase will comprise an assessment of current or "baseline" conditions and a critical review of future forecasts for demographics and land use that will generate requirements for road improvements. Specific tasks to accomplish the foregoing include: Task 4 Conduct selective, in -depth interviews with: • City officials including financial officer and economic development personnel in addition to the city engineer. • MPO and regional economic development agencies • TxDOT • Major businesses and institutions and neighborhood associations • Rail companies and shippers • Financial institutions and lenders • Others as identified in consultation with Round Rock Task 5 Complete an in -depth review of documents, existing forecasts and underlying traffic demand models. Round Rock, TxDOT and others have commissioned a number of consultant reports covering various aspects of SH130 and other major highway improvements. We will review these as well as internal city documents to assure that our team has first hand knowledge of critical policy and program parameters. Task 6 Develop baseline conditions and needs assessment. • Consensus characterization of current community and regional demographics • Economic development patterns and areas of opportunity • Road infrastructure capacity and constraints • Other infrastructure capacity and constraints • Funding capacity and financial feasibility Issues • Environmental opportunities and constraints • Community quality of life issues and constraints. • Develop revised statement of road transport needs and priorities using existing 10 year plan Hagler Bailly • Project- specific conditions and needs assessment relative to SH130, UP Rail line and other critical projects to be specified by Round Rock. Task 7 Preparation of a Consensus Forecast and Revised Traffic Demand Model Hagler Bailly will complete a review of forecasts presently available from credible institutions for Round Rock and the region. It will also be used to build the SHI30 Eastern Alignment and rail relocation cases. Task 8 Assessment of Matters Related to Transportation Finance PHASE 3: DEVELOP, ANALYZE, AND SELECT APPROACHES FOR THE EASTERN ALIGNMENT FOR SH130 AND RELOCATION OF THE UP RAIL LINE. (WEEKS 6 -11). Using information and insights developed in Phases 1 and 2, Hagler Bailly will test alternative approaches for major road improvements to develop "best" case scenarios for your review and decision making. To speed the process, Hagler Bailly will utilize proven, off the shelf financial models to demonstrate the financial and fiscal implications of various choices. Using present value analysis techniques, the implications of elapsed time on the realization of fiscal and other benefits will be accounted for explicitly. Task 9 Preparation of Best Case Scenarios for SH130 and the UP Rail Relocation Critical parameters will be set out with regard to each case: • Conformance with a rapid growth oriented Transportation Master Plan • Contribution to short-term congestion relief and accommodation of' current employment needs • Contribution to long -term economic development through creation of access to land areas with high development potentials. • Financial and fiscal efficiencies • CI The Hagler Bailly team will assess the City's capability to finance the high - priority list of transportation improvements. Tasks will include: • Maximization of financing secured by the Road Improvement Tax through the 4B corporation • Identify financing options and associated decision making processes/timetables. • Review financing structures considering traditional and innovative methods. • Assess issues relating to project delivery mechanisms and contracts. • Identify the fiscal impacts associated with land use /economic development initiatives tied to major road improvements. Hagler Bailly • Project development and construction cost efficiencies • Contribution to quality of life and community integrity • Capacity to leverage city fiscal resources. • Ease of implementation in consideration of regulatory and/or legislative requirements. • Relatively simplicity of management and operation • Overall speed of implementation • Affordability relative to the financial resources Round Rock can apply. Task 10 Compare alternatives (as needed) There has been a great deal of work done to date developing alternative project configurations. The purpose of this engagement is to focus on solutions and the means to implement them. Therefore, "alternatives" will be developed only where new information is uncovered or where material differences are apparent from proceeding in one direction or another. Before any work is undertaken on the development or the evaluation of alternatives, the matter will be reviewed with you and a specific authorization received. This said, the solutions oriented approach will permit efficient testing and refinement of variations to basic project parameters in each case. . PHASE 4: DEVELOP DRAFT DOCUMENTATION AND PRESENTATION MATERIALS (WEEKS 12- 16) At the conclusion of each of the proceeding work Phases, we propose to prepare brief, management oriented memos setting out essential findings and recommendations together with supporting quantitative exhibits. These will serve as the basis for City officials to react to the work, comment on it and provide direction for next steps. The contents are assumed to be for internal use only and will not be designed for distribution to third parties. Materials prepared in Phase 4 will be designed for third party distribution after they have been reviewed and refined by Round Rock officials. While highly professional, these will be strategic documents setting out a strong advocacy position and designed to generate support for an outcome that is desired by Round Rock. Therefore, the materials will require several iterations in draft form and refinements before they receive final approval by the City as to form and content. As a general direction, we propose to prepare 4 forms of documentation: 1. Working memos and quantitative exhibits for internal review and direction. Hagler Bailly 2. Brief, highly polished reports with summary text, graphics and quantitative exhibits for general distribution. 3. Presentations with high quality graphics for briefings of TxDOT and other parties. PHASE 5: PARTICIPATION IN MEETINGS, PRESENTATIONS AND BRIEFINGS. DEVELOP RESPONSES TO COMMENTS AND QUESTIONS (TIMING: AS NEEDED) Senior members of the engagement team will be available on an as- needed basis to participate in meetings, presentations and other forum used by Round Rock to communicate results of the work effort. Technical staff will be available to develop responses to questions or comments. The entire team will be available to assist Round Rock test alternatives and develop strategic responses to proposals by TxDOT, TTA and others. Z FEE BUDGET / \ • 1 We propose to undertake this engagemen on a time and materials basis with professional time charged as needed, at our normal billi g rates for strategic advisory engagements, up to a maximum amount. Direct expenses for travel, hotels, food and other expenses while in travel status, long distance communication and delivery charges, production and reproduction charges and acquisition of data or research materials acquired solely in connection with the engagement will be charged in addition to professional time charges at our cost which includes a 10% handling fee. As a firm policy for domestic engagements, we seek to access lowest cost airfares (consistent with scheduling requirements) and stay in moderately priced hotel accommodations. We will make maximum use of Hagler Bailly's Houston office and technical staff in support of the engagement. 2SU,�aO - 3,a�oa0 Based on our experience with engagementsp( similar scope and complexity, a budget for professional time in the $300,000 - $400,000 range exclusive of activities in Phase 5 that are inherently unpredictable. A strategic planning engagement properly requires close coordination and frequent interaction between client and consultant. As a result, direct expenses will typically equal 15 -18% of the budget for professional time. However, my office in Austin will allow us to plan for the lower end of this range without affecting the frequency of interaction. Among Phases 1 -4, an initial budget allocation would be: Phase 1: $30,000 Phase 2: $60,000 - $70,000 Phase 3: $120,000 - $150,000 Phase 4: $40,000 - $50,000 Hagler Bailly As I proposed at the outset, we will work with you to refine the scope of services, timetable and budget at the conclusion of Phase 1. At that point, we would set a total not to exceed budget for Phases 1 -4 and guideline budgets for each phase. A total direct expense budget would be set as well based on anticipated trips and meetings for Phases 1 -4. Phase 5 – professional time and expenses —will be refined and set when the needs of this aspect of the engagement are known. The professional fees are for services performed by Hagler Bailly. If specialized skills are required outside the competence of the firm, the cost for such sub - consultants would be in addition to these amounts. We are very pleased to have the opportunity to submit this proposal to Round Rock. Pamela, Matt and myself are available at any time to review the contents and respond to questions. In the meantime, if the proposal, as it stands, can serve as the basis to begin work on Phase 1 with the understanding this represents a limited authorization, to be refined and expanded at the conclusion of Phase 1, we would be happy to begin work immediately. If you wish to proceed on this basis, please so indicate by signed in the space provided below and returning one copy of the proposal to me for our files. I am including an addendum that contains brief resumes of our key people and descriptions of relevant engagements. I look forward to hearing from you on the next steps. Very truly yours, Frank Smith Manager Accepted for the City of Round Rock (Phase 1 Only) By: Title: Hagler Bailly RESUMES ADDENDUM TO ROUND ROCK PROPOSAL Frank J. Smith. Manager. Prior to joining Hagler Bailly in June of 1999, Mr. Smith retired from TxDOT after serving 38 years, the last 15 years as Chief Fiscal Officer. In this capacity, Mr. Smith was responsible for all financial operations of TxDOT. He was instrumental in implementation of the State Infrastructure Bank and supported the Department's GARVEE Bond legislation. For 12 of those 38 years, he was responsible for developing large management information systems to streamline TxDOT's operations. Among the systems he designed were a personnel payroll system, a project time reporting system, an equipment operating system, and TxDOT's budget preparation and monitoring system. Mr. Smith has been actively involved in transportation at the National level with such organizations as the Transportation Research Board (TRB), American Association of State Highway Officials, and the American Road Builder's Association. He has been Chair of TRB's Committee on the TRB Committee on Finance and Taxation for the last three years and has been asked to serve another three -year term. Pamela Bailey - Campbell. Principal. Prior to joining Hagler Bailly in 1998, Ms. Bailey - Campbell served as the Chief Financial Officer and Chief Operating Officer for the E -470 Public Highway Authority in Denver, Colorado. In that capacity, she was responsible for the design - build financing for Segments I -III of the toll highway. For Hagler Bailly, she served as Interim Executive Director for the Authority and provided executive services for other greenfield projects as well as strategic planning, technology and performance assessments, project delivery, privatization and financial feasibility /implementation advice. Ms. Bailey - Campbell has handled negotiations and administration of design -build contracts and developed finance plans with public and private partners, investment bankers, and financial advisors for several high -cost toll highway projects. Ms. Bailey- Campbell holds a M.B.A. from Denver University, Masters work in Accounting at Colorado State University, and a B.S. from Missouri Southern State College. Gary Erenrich. Manager. Mr. Erenrich directs transportation planning, transit, and transportation/air quality analysis at Hagler Bailly. Mr. Erenrich has twenty-five years of transportation planning experience at the state and regional level and in both the public and private sectors. Mr. Erenrich is currently managing the Long -Range Transportation Plan Update and Transportation Conformity Study for Nashville, developing a business plan for county-wide Upstate New York County transit system, evaluating the justification and identifying altematives for a Turnpike extension in New Jersey; and has recently completed an economic assessment of the benefits of a regional transit system for Richmond, Virginia and the ITS Strategic Plan and Business Plan for the USDOT Joint Program Office. These studies are typical of Mr. Erenrich's experience with short and long range transportation planning, applied economics and business planning, and environmental analysis. Mr. Erenrich received both his B.S. in Industrial Engineering/Management Science and his M.S. in Urban System Planning/Transportation, Civil Engineering from Northwestern University. He also holds an M.B.A. from the School of Business at the University of Pittsburgh. Hagler Bailly 1 el Matteson Scott. Principal. Mr. Scott is a seasoned executive and business advisor who has specialized in large -scale infrastructure and real estate projects. He has experience managing consulting engagements that involve value, high profile business issues. He is skilled in presenting analytic and business findings and interacting with critical audiences including investor due diligence teams, rating agencies, and lending institutions. Mr. Scott has analyzed economic trends and land use patterns affecting future development, developed baseline project financing characteristics (sources of private and public capital), and explored financing strategies to facilitate leveraging, responsiveness to dynamic market conditions, and mobilization of private investment. From 1991 to 1997, Mr. Scott headed Arthur Andersen's Infrastructure advisory practice. Mr. Scott holds a B.A. in Political Science and Economics from Cornell University and completed coursework in Finance and International Business at the Wharton Graduate Division, University of Pennsylvania. Nat Bottigheimer. Manager. Mr. Bottigheimer combines his experience in land use economics, land use and transportation linkages, political organization/multi-jurisdictional planning, and policy analysis to develop solutions for land use planning, transportation, and environmental programs. He has prepared numerous land use economics studies nationwide. At the federal level, he has supported policy development for EPA related to interactions among transportation, land use, brownfields redevelopment, and environmental impacts, and has supported transit new starts policy implementation for the Federal Transit Administration. At the local/project level, he has prepared market, financing, and fiscal impact studies in support of private and public sector involvement in the planning process, has assessed the market feasibility and economic development potential of numerous proposed land use and transportation projects, and has developed policies to encourage the establishment of transit - oriented housing around rail transit stations. Mr. Bottigheimer holds an M.P.P. from the Graduate School of Public Policy, U.C. Berkeley and a BA from Harvard College where he graduated Cum Laude Richard R. Mudge. Ph.D. is a nationally known expert in the financing of transportation, with more than 20 years experience. As co- founder of Apogee Research and Senior Vice President of Hagler Bailly, Dr. Mudge directs the firm's work in innovative finance, public - private partnerships, and strategic planning for transportation. In this capacity, he has been involved at both the federal and state levels in developing and implementing policies on the financial opportunities of transportation infrastructure investment. Dr. Mudge holds a Ph.D. and M.A. in Regional Economics from the University of Pennsylvania and a B.A. in Economics and Geography from Columbia College. Hagler Bailly HAGLER BAILLY QUALIFICATIONS Hagler Bailly is a worldwide provider of consulting, research and other professional services to corporations and governments on transportation, development, energy, telecommunications, and the environment. The company offers government and commercial clients strategy and policy consulting, economic and planning support, market research and survey analysis, information technology, and financial advisory services. Hagler Bailly has significant experience in land use, metropolitan growth, and sustainable development — particularly as they relate to transportation, demand for other infrastructure, and the environment. Our experience spans planning, growth management, infrastructure impacts, and transportation issues at the local, state, and federal levels. This range of skills and experience makes Hagler Bailly especially well qualified to support policy development and implementation that is linked to local and regional planning processes. Hagler Bailly custom- tailors solutions to each client's needs. The company combines content, including proprietary research and industry information, with superior consulting processes. Most importantly, Hagler Bailly offers the resources, including management and information technologies, that clients need to implement and sustain the recommended solutions. Hagler Bailly employs a staff of 750 employees, of which two - thirds are consulting and technical professionals. The company was founded in 1980, and has been publicly traded since July 1997 (Nasdaq/NNM:HBIX). Hagler Bailly is headquartered in Arlington, Virginia, U.S.A., and has sixteen principal offices located in eight countries. In 1997, Apogee Research became part of Hagler Bailly, bringing land use, transportation, and environmental planning, modeling, market research, finance, and economics experience to Hagler Bailly. Hagler Bailly's services in these areas include: • Integrated Transportation and Land Use Planning • Project Planning and Forecasting • Economic Development and Revitalization • Policy Analysis and Model Development • Economic and Financial Analysis • Strategic Planning and Operations Hagler Bailly provides a unique combination of skills and experience, serving international, national, state, and local governments, metropolitan planning organizations, as well as private clients in the areas of transportation, the environment, land use, economic development, and sustainable tourism. Hagler Bailly believes strongly in delivering tangible value to our clients in every assignment. This means relying less on formulaic approaches and concepts, and more on custom - tailored solutions based on an assessment of the client's unique situation and needs. Hagler Bailly Consequently, our business model draws on all the resources of the firm including deep knowledge of and experience in the content of our clients' sectors and enterprises, a thorough command over the processes by which our clients conduct their businesses, and the resources needed to implement solutions. EXPERIENCE IN TRANSPORTATION, LAND USE, AND THE ENVIRONMENT Hagler Bailly brings unique qualifications to policy, planning, economic, financial, and program analyses of transportation, land use, and environmental issues. Hagler Bailly combines state and local project experience with cutting -edge federal -level policy analysis and program support skills. The company has been a leader in bringing innovation to land use and transportation analysis and applying that innovation in "real world" state, local, and regional planning contexts. Since 1991, Hagler Bailly has been active analyzing the effectiveness of federal transportation programs at reducing environmental impacts, for both the United States Department of Transportation and the United States Environmental Protection Agency (EPA). More recently, Hagler Bailly has developed a prominent role supporting a wide range of projects for EPA's Urban and Economic Development Division (UEDD). Hagler Bailly's efforts in support of UEDD initiatives have been influential in the Agency's decision to explore granting Clean Air Act credits for land use measures that demonstrate reductions in criteria pollutant emissions. Throughout this time, Hagler Bailly has been involved in land use, transportation, and environmental project analysis at the state, local, and regional level. These include supporting cutting -edge projects such as the Governor of Maryland's Transportation Solutions Group and the establishment of a number of brownfrelds revitalization initiatives in the City of Baltimore. Hagler Bailly's experience conducting policy analysis and program support at the federal level means that Hagler Bailly staff bring to their state, local, and regional -level engagements: 1. A deep knowledge of cutting -edge practices in land use, transportation, and environmental analysis 2. A long - practiced sensitivity to the complexity of planning and policy - development in the context of competing goals for economic growth, enhanced mobility and accessibility, community development, and environmental quality; and 3. An understanding of opportunities for federal support that may be available for projects that support federal transportation, environmental, and land use goals. This section provides brief summaries of relevant projects. 1. Integrated Transportation and Land Use Planning Maryland Transportation Solutions Group (Maryland). For the Maryland Governor's Smart Growth Sub - Cabinet, Hagler Bailly has provided analytical support to a committee of national experts charged with developing innovative transportation and land use solutions for the suburban Maryland - Washington, D.C. region. In that role, Hagler Bailly has worked with public officials and stakeholders to develop innovative land use, highway, transit, land use, and pricing/tolling strategies for addressing the region's growth, traffic congestion, community and environmental challenges. Hagler Bailly is responsible for developing the group's final report recommending a package of solutions to the Governor of Maryland Nashville Long - Range Transportation Plan Update (Phase I) (Tennessee). Hagler Bailly recently completed work on a study that involves an update and refinement of the MPO Long Range Transportation Plan (LRTP). The adopted methodology was based on an evaluation of the MPO Long Range Transportation Plan, regional planning model, verification and analysis of assumptions, a financial plan, and a recommended cost feasibility plan that meets conformity. This study, in it's second phase, involves updating and calibrating regional transportation model based on the latest household travel survey and model recommendations, resulting in a state -of- the -art transportation model and modeling process as the final product. Nashville Long - range Transportation Plan Update (Phase II) (Tennessee). Hagler Bailly is currently working on developing a travel demand model for the Nashville metropolitan area, based on the latest household survey. This model will be based on vehicle- trips, and will be used to determine conformity to approve the Nashville MPO Long Range Plan (LRP). The project requires full involvement in both model development and conformity determination Madison County Long - Range Transportation Plan (Illinois). Hagler Bailly recently completed the transit and travel demand management analysis for the long -range transportation plan for the Madison County Transit District (MCTD). This project involves extensive public outreach, analysis of existing transit service, peer analysis, documentation of existing conditions, development of performance measures and thresholds, estimating future demand, analysis of alternatives and a twenty year financial analysis. Redetermining of Conformity for the 2015 Charlotte Long - Range Plan (North Carolina). Hagler Bailly reviewed the analysis, documentation, and correspondence with the regulatory review agencies to identify technical and procedural issues, strategies and activities to obtain the approval of the air quality conformity determination and to advance projects effected by the lapse in conformity. Hagler Bailly also assisted in the preparation of the 2020 Long -Range Transportation Plan and the conformity determination. In addition, Hagler Bailly reviewed the technical assumptions and procedures to forecast the future year analysis that will assist the Charlotte Department of Transportation in estimating the emissions to determine whether off - model analysis is required to meet the emission budget test. Transit Supportiveness of Land Use Plans and Policies (Federal Transit Administration) For FTA, Hagler Bailly has been retained to evaluate the degree to which local land use plans and policies are expected to support transit use for proposed new start projects. Reviewing local and regional land use plans and policies, MIS materials, etc. to assess transit supportiveness of existing land use, policies to contain sprawl, corridor -level plans, station -area plans, effectiveness of zoning ordinances, and performance of local agencies in promoting transit- supportive land uses. Baltimore City Comprehensive Master Plan (Maryland). Supported development of Baltimore's first Comprehensive Master Plan since 1975. Facilitated community meetings on overall goals, economic development and transportation, and assisted in preparation of section on economic development. 2. Project Planning and Forecasting Broomfield Parkway Corridor Household and Employment Forecast (Colorado). In support of travel demand forecasting related to financing Broomfield Parkway, Hagler Bailly is preparing household and employment forecasts at the traffic analysis zone level over a twenty - year study period using regional employment forecasts, local -level historical employment, and other data E - 470 Toll - Road Corridor Household and Employment Forecast (Colorado). In support of travel demand forecasting related to financing E -470 Segments III and IV, Hagler Bailly prepared updated household and employment forecasts at the traffic analysis zone level over a twenty-year study period using regional employment forecasts, local -level historical employment, and other data. Dulles Greenway Corridor Household and Employment Forecast (Virginia). In support of travel demand forecasting related to the Dulles Greenway refinancing effort, Hagler Bailly managed the preparation of household and employment forecasts at the traffic analysis zone level over a twenty -year study period using regional employment forecasts, local -level historical employment, and other data. 3. Economic Development and Revitalization City of Baltimore Carroll Camden Industrial Park Land Use Plan (Maryland). For Baltimore Development Corporation and Empower Baltimore Management Corporation, Hagler Bailly is working with government, community members and private industry to craft a redevelopment strategy and land use plan for this industrial area of the City. Success in the project requires that this older industrial district on the west side of downtown Baltimore can compete for private investment, and can accommodate infill development. Issues include overcoming brownfields obstacles; improving transportation access, including highways and transit; modernizing other infrastructure; renovating or demolishing obsolete buildings; and ensuring that job skills of Baltimore City residents match the requirements of employers. Master Planning for Bradley Airport Environs (Connecticut). For the State of Connecticut Department of Economic Community Development, Hagler Bailly has identified organizational options for leveraging Bradley Airport's economic development potential in four towns located within the airport environs. We reviewed airport environs development models from around the country, assessed the fit between alternative models and the opportunities and constraints confronted in the Bradley Airport environs, and proposed a development model suitable for local needs. Decoto Industrial Park Study Area (DIPSA) Redevelopment Planning (California). Analyzed the potential for planned development in a 400+ acre industrial park and transit station area to support the infrastructure costs generated by new development, assessed the impact of planned development on local government finances and presented research findings at public meetings, and modified development alternatives based on input provided by citizens, local businesses and employees, and City staff. This assignment included extensive coordination with developers and consultants retained by developers. The potential for a 400+ acre industrial park and transit station area land to absorb retail, residential, and industrial development also was analyzed. Strategic Plan for Baltimore's Brown fields Revitalization Initiative (Maryland). For the City of Baltimore, charted a strategic direction for Baltimore to clean and redevelop brownfields throughout the City. Important elements of the strategy include overcoming obstacles to financing site remediation and development, attracting private investment, selective public intervention and site assembly, community involvement, federal partnerships, and information systems. 4. Policy Analysis and Model Development Business Location and Sustainable Transportation (Federal Highway Administration). For US Federal Highway Administration (FHWA), Hagler Bailly prepared an analytical framework for assessing the impacts of business location decision- making on the amount and kind of travel generated within a given region. Summarized literature on business location factors and established basis for evaluating impacts of pilot regional planning projects on regional personal travel and regional freight movement. 5. Economic and Financial Analysis Richmond Regional Public Transit Study (Virginia). Hagler Bailly recently completed a Greater Richmond Chamber of Commerce, Greater Richmond Transit Company, City of Richmond, and Virginia Department of Rail and Public Transportation Study that proposed a concept regional public transportation plan and identified the economic benefits and costs of the regional public transit system. The benefits were compared to those of other high -priority transportation projects such as highway improvements, and were used by the Greater Richmond Chamber of Commerce to obtain additional funding from the Commonwealth of Virginia. The regional transit system provided the highest level of traveler savings, significant air quality improvement, and provides needed access to new jobs in the suburbs. Economic Benefits Analysis of High - Speed Rail (HSR) Network (California). Hagler Bailly has been retained by the California High -Speed Rail Authority to forecast the potential economic benefits of the proposed California HSR project. Three key areas of the benefits analysis include: calculating the multiplier effects of the construction phase of the project using standard input - output models; estimating the productivity effects of the project by calculating the rate of return to businesses in the State by applying cost function estimates for key industries to the increase in the State's transportation capital stock resulting from the HSR; and quantifying other macro benefits of the project such as personal travel time savings, energy savings, and environmental benefits 6. Strategic Planning and Operations Rockland County New York Transit Development Program (New York). Hagler Bailly is directing the business planning element of the comprehensive transit operations analysis that will examine alternative business strategies, financing and organizational issues related to the provision of public transit services. Included in this analysis is the application of innovative technologies to the transit industry such as the use of global positioning systems and dynamic dispatching of vehicles. Delaware DOT Transportation Assessment Procedures Study (Delaware). Hagler Bailly participated in a state -of- the -art study to recommend land use — transportation assessment procedures for use by the Delaware DOT and the counties for land use reviews and approvals. The effort involved extensive reviews of current practice and development of innovative multi -modal performance measures for consideration. Empower Baltimore Brownfields Loan and Grant Program (Maryland). Supported establishment of $3 million fund for Baltimore's Empowerment Zone, which offers grants for environmental site assessments and loans for environmental remediation. RESOLUTION NO. R- 99- 11- 09 -10D3 WHEREAS, the City has a need for professional consulting services to evaluate the SH 130 project and to develop the strongest case for the eastern alignment, to evaluate the feasibility of relocating the Union Pacific Railroad Spur, and to develop an implementation plan for the City's Year 2007 Roadway Plan, and WHEREAS, Hagler Bailly Services, Inc. has submitted a proposal to provide Phase 1 of the needed services, and WHEREAS, the City Council desires to approve said proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, a proposal from Hagler Bailly Services, Inc. for professional consulting services to evaluate the SH 130 project and to develop the strongest case for the eastern alignment, to evaluate the feasibility of relocating the Union Pacific Railroad Spur, and to develop an implementation plan for the City's Year 2007 Roadway Plan (Phase 1), a copy of said proposal being attached hereto and incorporated herein for all purposes. K. \WPUOCS \RESOLUTI \R91109U]. WPD /eC The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED ATTEST: /a , _It./ this 9th day of November, 1999. LAND, City Secretary 2 City of Round Rock, Texas X Hagler Bailly Hagler Bailly Services, Inc. 1530 Wilson Boulevard Arlington, Virginia 22209 October 19, 1999 Tom Word Chief Engineer City of Round Rock 2008 Enterprise Dr. Round Rock, TX 78664 Dear Tom: Tel 703- 351 -0300 Fax 703- 351 -0342 In follow up to our meeting and our recent telephone discussions, 1 am pleased to set out a scope of services and budget for Hagler Bailly to assist you and the City of Round Rock in meeting immediate surface transportation needs for your rapidly growing city through an amended plan and implementation strategy. In particular, we propose to develop the analytic information needed to support early completion of SH45. The integrated set of tasks below have been developed by Hagler Bailly based on our work and practical experience in closely analogous situations. This approach integrates road development (planning, funding/financing and implementation), land use regulation and planning and job generation (or in Round Rock's case, job accommodation) in a single interactive process. It is based on Hagler Bailly's experience with helping our clients deal comprehensively with rapid growth issues. It focuses on careful identification of needs, prioritization and staged implementation of solutions. Our bias is to make maximum use of "traditional" methods of funding and operation. At the same time, we do not hesitate to propose non - traditional solutions if these will meet needs equally well and accomplish objectives faster. As shown in our attached qualifications, we combine analytic excellence with a zeal to help implement solutions. Several of our current assignments deal with similar issues in Broomfield/Arvada, Colorado (location of the new world headquarters of Sun Microsystems and Level 3 Communications), Chesapeake/Virginia Beach, Virginia (explosive tourism/employment growth that has caused an imbalance between the economic health of the two cities and the transportation systems that serve them) and Fairfax/Loudoun County, Virginia (new world headquarters location of MCIWorldCom, AOL and PSINet). At the same time, we are completing a year -long regional transportation planning assignment in Nashville, Tennessee that was stimulated by Dell Computer's decision to locate major facilities in that community. We are deeply knowledgeable about the needs of these communities with high tech, high growth businesses. Professional Services Worldwide Key Hagler Bailly personnel that will be assigned to the Round Rock engagement include: Pamela Bailey Campbell, Matteson Scott, Gary Erenrich and myself Our colleague, Richard Mudge will be available to the engagement team in a senior advisory capacity on matters related to federal highway funding flows and innovative funding options associated with new federal programs. I will be responsible to you for the overall conduct and satisfactory outcome of the engagement. As you know, my experience with TxDOT provides intimate knowledge of highway and rail development, highway funding and management of transport facility delivery in Texas. Through my network of contacts in Austin and throughout the State, I will provide access to decision - makers in relevant subject areas. Through my professional activities on the National level, I will bring insights into the best and most innovative practices and methods that are responsive to the issues Round Rock is facing. Pamela Bailey Campbell was CFO /COO of the E-470 Public Highway Authority in Denver Colorado for 9 years before Hagler Bailly. Her current consulting assignments include leading our work for Arvada and Broomfield and work for Chesapeake/Virginia Beach. Pamela has hands -on experience successfully guiding projects from initial feasibility through procurement, financing and successful implementation. Pamela has been responsible for large innovative, structured financings; development, negotiation and administration of design build contracts and operations contracting and technology procurement of projects as well as relations with public - private partners, Wall Street, and regional capital markets. She has also dealt head -on with numerous challenges on the implementation of projects including changes in planned alignment of roadways. Matt Scott has a long career as an advisor to large, complex real estate developments and prior to joining Hagler Bailly in 1997, was Partner in Charge of Arthur Andersen's Infrastructure Advisory practice. In that capacity, he worked with both the Dulles Greenway (Fairfax/Loudon County, Virginia) and E -470 Toll Highway projects evaluating real estate (commercial and residential) and related development values stimulated by alternative alignment and interchange configurations. His work was used to support successful financings in each case. He is currently directing the firm's engagement in Chesapeake/Virginia Beach and with Pamela, Matt is leading development aspects of the engagements in Broomfield and Arvada. Gary Erenrich directs our transportation planning practice. Previously he served as Deputy Director of the Office of Transportation for Fairfax County, Virginia and directs our Nashville work. Gary brings all requisite technical skills to work closely with your staff and as necessary, to develop and properly document formal amendments to Round Rock's Transportation Master Plan. Other Hagler Bailly managers and staff from our 80- person transportation practice will support senior members of the team. To the extent it is cost effective and with your prior consent, we may retain the services of a local firm to assist in secondary data gathering and information processing. I will supervise the work of such a subcontractor from my office in Austin. Hagler Bailly With this background, we understand that you would like Hagler Bailly to: 1. Develop methods by which Round Rock can accomplish Plan priorities, 2. Prepare business case for early completion of SH45, 3. Set out innovative financing methods by which Round Rock can successfully leverage city financial resources including your dedicated sales tax, 4. Carefully evaluate the SH130 Toll Highway project alignments with consideration to toll revenues and develop the strongest possible case for the "Eastern" Alignment. Develop a presentation of the case for the TxDOT Commission, 5. Similarly, develop the case to re- locate the UP rail line to the east of I -35 and assist Round Rock in securing the funding to implement the relocation, and 6. Provide other rapid response support. TASKS AND SCHEDULE Our firm is very conscious that time is of the essence. Round Rock faces immediate highway and access issues that demand solutions that you can act on swiftly. While the phased approach and associated outline of tasks that follows are detailed, many of the activities listed can be implemented and completed concurrently; thereby saving time. In particular, we propose to conduct our work on SH45 in concert with the broader effort. Our intent is to be sure that you are comfortable with the process we are proposing and with work products developed through the process. To assure quick, useful outcomes, frequent coordinating meetings will guide our work with you and others you may designate. These coordinating meetings will occur on a weekly basis (in person and by conference telephone). To accomplish the six specific objectives, we propose to undertake a variety of tasks in 5 major phases and within the approximate time frames noted. Phase 1: Initial Assessment — three -four weeks to review background information, conducting executive -level interviews, meet with Round Rock officials to assure synchronization of objectives, and preparation/review of initial conclusions and more specifically target next steps. Phase 2: Evaluate Baseline Conditions —three weeks to establish a fact base related to current conditions in land use, economic development, transportation, and transportation finance. The starting point would be the information in the existing Master Plan. Hagler Bailly Phase 2a: Prepare business case for early completion of SH45. This will be conducted in parallel with Phases 1 and 2 and take approximately six to eight weeks. The focus will be on developing the economic, transportation, and related information needed to support early completion of this project. Phase 3: Develop, Analyze, Compare Alternative Approaches and Develop Initial Recommendation/Solutions —five weeks to include an in depth review and analysis of SH130 and the UP rail right of way relocation "cases" Phase 4: Refine Solutions, Prepare and Document Recommendations and Presentations in Draft Form. – Three -four weeks Phase 5: Finalize Plan Recommendations and Presentation Strategy and Collateral Materials. Participate in Presentations, Meetings and Develop responses to comments and questions. Otherwise assist Round Rock in executing the implementation Program. Timetable- as needed. PHASE 1: INITIAL ASSESSMENT AND SCOPE REFINEMENT (WEEKS 1 -4) Task 1 After receiving authorization to proceed, obtain and review background reports and relevant documents. Task 2 Schedule executive interviews with public officials, business representatives and neighborhood association representatives. Our approach to strategic engagements such as this one is to begin with a brief period of intense reviews of published materials, selective interviews and discussions to gain familiarity with the situation, with the key decision makers and technical personnel in the city' s political and administrative structure, with private individuals and leaders in the business community and with the issues. On the basis of this "familiarization ", we will work with you to refine the scope of our work, the timetable, and the budget. We will also set out the details of reporting relationships, coordinating points and logistics for interactions between the city and our organization. We will prepare a prioritized "issues" list and an associated statement of objectives for our work. During the familiarization phase, work will be conducted by senior members of the team who will spend extended periods of time on the ground in Round Rock. • Identify critical needs and issues. • Clarify relevant public positions • Establish/clarify the major transport facilities that are the subject of the study • Identify relevant financial, economic, environmental, and /or policy constraints • Prepare subject matter agenda of key issues for the Initial Client/Consultant Conference Hagler Bailly Task 3 Initial Client /Consultant Conference • Discuss study process and consultant perceptions • Review and confirm issues, objectives and priorities • Establish a "communication protocol" for the project • Determine targeted next steps • Refine scope, budget and timetable to include sub - consultants, if needed. Deliverable: intemal memorandum memorializing meeting results, major issues which need to be fully addressed and targeted next steps in the project and contract scope/budget adjustments (as needed). PHASE 2: EVALUATE BASELINE CONDITIONS AND PREPARE CONSENSUS FORECASTS (WEEKS 3 -7) The objective of Phase 2 will be to develop a comprehensive fact base on all factors that will affect Plan implementation and specific projects such as SH 130. Work in this Phase will comprise an assessment of current or "baseline" conditions and a critical review of future forecasts for demographics and land use that will generate requirements for road improvements. Specific tasks to accomplish the foregoing include: Task 4 Conduct selective, in -depth interviews with Task 5 Complete an in -depth review of documents, existing forecasts and underlying traffic demand models. • City officials including financial officer and economic development personnel in addition to the city engineer. • MPO and regional economic development agencies • TxDOT • Major businesses and institutions and neighborhood associations • Rail companies and shippers • Financial institutions and lenders • Others as identified in consultation with Round Rock Round Rock, TxDOT and others have commissioned a number of consultant reports covering various aspects of SH130 and other major highway improvements. We will review these as well as internal city documents to assure that our team has first hand knowledge of critical policy and program parameters. Hagler Bailly Task 6 Develop baseline conditions and needs assessment. • Consensus characterization of current community and regional demographics • Economic development patterns and areas of opportunity • Road infrastructure capacity and constraints • Other infrastructure capacity and constraints • Funding capacity and financial feasibility Issues • Environmental opportunities and constraints • Community quality of life issues and constraints. • Develop revised statement of road transport needs and priorities using existing 10 year plan • Project - specific conditions and needs assessment relative to SH130, UP Rail line and other critical projects to be specified by Round Rock. Task 7 Preparation of a Consensus Forecast and Revised Traffic Demand Model Hagler Bailly will complete a review of forecasts presently available from credible institutions for Round Rock and the region. It will also be used to build the SH130 Eastern Alignment and rail relocation cases Task 8 Assessment of Matters Related to Transportation Finance The Hagler Bailly team will assess the City's capability to finance the high - priority list of transportation improvements. Tasks will include • Maximization of financing secured by the Road Improvement Tax through the 4B corporation • Identify financing options and associated decision making processes/timetables. • Review financing structures considering traditional and innovative methods. • Assess issues relating to project delivery mechanisms and contracts. • Identify the fiscal impacts associated with land use /economic development initiatives tied to major road improvements. PHASE 2A: DEVELOP CASE FOR EARLY COMPLETION OF SH45 (WEEKS 1 -10) This effort will collect specific information regarding SH45 in terms of transportation benefits and direct links with current and forecast business activities in Round Rock. We will combine this information with other material collected as part of Phases 1 and 2 and present a case for accelerating the construction of SH45 to Hagler Bailly relevant officials from Texas DOT. This activity will both draw on other tasks described here and support later Phases. Specific activities include: • Collect Background Information on SH45. This information will draw from existing and ongoing planning efforts including the EIS studies already underway and other efforts by the Texas Turnpike Authority, Texas DOT, and the Austin MPO. Information on estimated direct and indirect economic benefits and costs will be collected. • Identify major economic and social benefits to be expected from similar projects. This effort will draw on work already completed by Hagler Bailly as part of work for other clients. This will provide a template of benefits and methodologies that can be used to quantify them. • Based on the above and on the background information collected as part of Phasel above, we will identify any gaps in data and develop and execute a plan to fill these gaps within the time and budget constraints. This information is likely to involve structured interviews with business leaders who depend on completion of SH45. We will focus on timing issues in particular — that is what development or business expansion might be deferred or moved elsewhere if SH45 were to be delayed. This will cover the role of uncertainty over the project. • Prepare summary business case for SH45. This will include a concise summary of expected benefits and costs and a clear depiction of the costs/impacts if the project were to be delayed. This will include a summary of financial tools available to speed completion of the project — toll funds, Texas highway funds, SIB loans etc. • Summary report for presentation by Round Rock to relevant decision- makers with Texas DOT and the Texas Turnpike Authority which will clearly represent the case for acceleration. We will accompany and support political and business leaders from Round Rock in presenting this report. PHASE 3: DEVELOP, ANALYZE, AND SELECT APPROACHES FOR THE EASTERN ALIGNMENT FOR SH130 AND RELOCATION OF THE UP RAH. LINE. (WEEKS 6 -11). Using information and insights developed in Phases 1 and 2, Hagler Bailly will test alternative approaches for major road improvements to develop "best" case scenarios for your review and decision making. To speed the process, Hagler Bailly will utilize proven, off the shelf financial models to demonstrate the financial and fiscal implications of various choices. Using present value analysis techniques, the implications of elapsed time on the realization of fiscal and other benefits will be accounted for explicitly. Task 9 Preparation of Best Case Scenarios for SH130 and the UP Rail Relocation Critical parameters will be set out with regard to each case: Hagler Bailly • Conformance with a rapid growth oriented Transportation Master Plan • Contribution to short-term congestion relief and accommodation of current employment needs • Contribution to long -term economic development through creation of access to land areas with high development potentials • Financial and fiscal efficiencies • Project development and construction cost efficiencies • Contribution to quality of life and community integrity • Capacity to leverage city fiscal resources. • Ease of implementation in consideration of regulatory and /or legislative requirements. • Relatively simplicity of management and operation • Overall speed of implementation • Affordability relative to the financial resources Round Rock can apply. Task 10 Compare alternatives (as needed). There has been a great deal of work done to date developing alternative project configurations. The purpose of this engagement is to focus on solutions and the means to implement them. Therefore, "alternatives" will be developed only where new information is uncovered or where material differences are apparent from proceeding in one direction or another. Before any work is undertaken on the development or the evaluation of alternatives, the matter will be reviewed with you and a specific authorization received. This said, the solutions oriented approach will permit efficient testing and refinement of variations to basic project parameters in each case. PHASE 4: DEVELOP DRAFT DOCUMENTATION AND PRESENTATION MATERIALS (WEEKS 12- 16) At the conclusion of each of the proceeding work Phases, we propose to prepare brief, management oriented memos setting out essential findings and recommendations together with supporting quantitative exhibits. These will serve as the basis for City officials to react to the work, comment on it and provide direction for next steps. The contents are assumed to be for internal use only and will not be designed for distribution to third parties. Materials prepared in Phase 4 will be designed for third party distribution after they have been reviewed and refined by Round Rock officials. While highly professional, these will be strategic documents setting out a strong advocacy position and designed Hagler Bailly to generate support for an outcome that is desired by Round Rock. Therefore, the materials will require several iterations in draft form and refinements before they receive final approval by the City as to form and content. As a general direction, we propose to prepare 4 forms of documentation: 1. Working memos and quantitative exhibits for internal review and direction. 2. Brief, highly polished reports with summary text, graphics and quantitative exhibits for general distribution. 1 Presentations with high quality graphics for briefings of TxDOT and other parties. PHASE 5: PARTICIPATION IN MEETINGS, PRESENTATIONS AND BRIEFINGS. DEVELOP RESPONSES TO COMMENTS AND QUESTIONS (TIMING: AS NEEDED) Senior members of the engagement team will be available on an as- needed basis to participate in meetings, presentations and other forum used by Round Rock to communicate results of the work effort. Technical staff will be available to develop responses to questions or comments. The entire team will be available to assist Round Rock test alternatives and develop strategic responses to proposals by TxDOT, TTA and others. FEE BUDGET We propose to undertake this engagement on a time and materials basis with professional time charged as needed, at our normal billing rates for strategic advisory engagements, up to a maximum amount. Direct expenses for travel, hotels, food and other expenses while in travel status, long distance communication and delivery charges, production and reproduction charges and acquisition of data or research materials acquired solely in connection with the engagement will be charged in addition to professional time charges at our cost which includes a 10% handling fee. As a firm policy for domestic engagements, we seek to access lowest cost airfares (consistent with scheduling requirements) and stay in moderately priced hotel accommodations. We will make maximum use of Hagler Bailly's Houston office and technical staff in support of the engagement. Based on our experience with engagements of similar scope and complexity, a budget for professional time in the $350,000- $470,000 range exclusive of activities in Phase 5 that are inherently unpredictable. A strategic planning engagement properly requires close coordination and frequent interaction between client and consultant. As a result, direct expenses will typically equal 15 -18% of the budget for professional time. However, my office in Austin will allow us to plan for the lower end of this range without affecting the frequency of interaction. Among Phases 1 -4, an initial budget allocation would be: Phase 1: $30,000 Hagler Bailly Among Phases 1 -4, an initial budget allocation would be: Phase 1: $30,000 Phase 2: $60,000 - $70,000 Phase 2(a): $50,000 - $70,000 Phase 3: $120,000 - $150,000 Phase 4: $40,000 - $50,000 As I proposed at the outset, we will work with you to refine the scope of services, timetable and budget at the conclusion of Phase 1. At that point, we would set a total not to exceed budget for Phases 1 -4 and guideline budgets for each phase. A total direct expense budget would be set as well based on anticipated trips and meetings for Phases 1 -4. Phase 5 – professional time and expenses —will be refined and set when the needs of this aspect of the engagement are known. The professional fees are for services performed by Hagler Bailly. If specialized skills are required outside the competence of the firm, the cost for such sub - consultants would be in addition to these amounts. We are very pleased to have the opportunity to submit this proposal to Round Rock. Pamela, Matt and myself are available at any time to review the contents and respond to questions. In view of the importance of this engagement to us and to the firm, we would be happy to do so in person in Austin if that would be helpful and facilitate your decision making. Pamela will be in town on September 8 and we could meet with you then to further review and clarify the proposal. Please let me know if this works with your schedule. In the meantime, if the proposal, as it stands, can serve as the basis to begin work on Phase 1 with the understanding this represents a limited authorization, to be refined and expanded at the conclusion of Phase 1, we would be happy to begin work immediately. If you wish to proceed on this basis, please so indicate by signed in the space provided below and returning one copy of the proposal to me for our files. I am including an addendum that contains brief resumes of our key people and descriptions of relevant engagements. I look forward to hearing from you on the next steps. Hagler Bailly Very truly yours, Frank Smith Manager Accepted for the City of Round Rock (Phase 1 Only). B Title: rni ya2 Date: // -9 - CC: Pamela Bailey Campbell Matteson Scott Gary Erenrich Richard Mudge Hagler Bailly RESUMES ADDENDUM TO ROUND ROCK PROPOSAL Frank J. Smith. Manager. Prior to joining Hagler Bailly in June of 1999, Mr. Smith retired from TxDOT after serving 38 years, the last 15 years as Chief Fiscal Officer. In this capacity, Mr. Smith was responsible for all financial operations of TxDOT. He was instrumental in implementation of the State Infrastructure Bank and supported the Department's GARVEE Bond legislation. For 12 of those 38 years, he was responsible for developing large management information systems to streamline TxDOT's operations. Among the systems he designed were a personnel payroll system, a project time reporting system, an equipment operating system, and TxDOT's budget preparation and monitoring system. Mr. Smith has been actively involved in transportation at the National level with such organizations as the Transportation Research Board (TRB), American Association of State Highway Officials, and the American Road Builder's Association. He has been Chair of TRB's Committee on the TRB Committee on Finance and Taxation for the last three years and has been asked to serve another three -year term. Pamela Bailey - Campbell. Principal. Prior to joining Hagler Bailly in 1998, Ms. Bailey - Campbell served as the Chief Financial Officer and Chief Operating Officer for the E -470 Public Highway Authority in Denver, Colorado. In that capacity, she was responsible for the design - build financing for Segments I -III of the toll highway. For Hagler Bailly, she served as Interim Executive Director for the Authority and provided executive services for other greenfield projects as well as strategic planning, technology and performance assessments, project delivery, privatization and financial feasibility /implementation advice. Ms. Bailey - Campbell has handled negotiations and administration of design -build contracts and developed finance plans with public and private partners, investment bankers, and financial advisors for several high -cost toll highway projects. Ms. Bailey - Campbell holds a M.B.A. from Denver University, Masters work in Accounting at Colorado State University, and a B.S. from Missouri Southern State College. Gary Erenrich. Manager. Mr. Erenrich directs transportation planning, transit, and transportation/air quality analysis at Hagler Bailly. Mr. Erenrich has twenty -five years of transportation planning experience at the state and regional level and in both the public and private sectors. Mr. Erenrich is currently managing the Long -Range Transportation Plan Update and Transportation Conformity Study for Nashville, developing a business plan for county -wide Upstate New York County transit system, evaluating the justification and identifying alternatives for a Turnpike extension in New Jersey; and has recently completed an economic assessment of the benefits of a regional transit system for Richmond, Virginia and the ITS Strategic Plan and Business Plan for the USDOT Joint Program Office. These studies are typical of Mr. Erenrich's experience with short and long range transportation planning, applied economics and business planning, and environmental analysis. Mr. Erenrich received both his B.S. in Industrial Engineering/Management Science and his M.S. in Urban System Planning/Transportation, Civil Engineering from Northwestern University. He also holds an M.B.A. from the School of Business at the University of Pittsburgh. Hagler Bailly Matteson Scott. Principal. Mr. Scott is a seasoned executive and business advisor who has specialized in large -scale infrastructure and real estate projects. He has experience managing consulting engagements that involve high value, high profile business issues. He is skilled in presenting analytic and business findings and interacting with critical audiences including investor due diligence teams, rating agencies, and lending institutions. Mr. Scott has analyzed economic trends and land use patterns affecting future development, developed baseline project financing characteristics (sources of private and public capital), and explored financing strategies to facilitate leveraging, responsiveness to dynamic market conditions, and mobilization of private investment. From 1991 to 1997, Mr. Scott headed Arthur Andersen's Infrastructure advisory practice. Mr. Scott holds a B.A. in Political Science and Economics from Cornell University and completed coursework in Finance and International Business at the Wharton Graduate Division, University of Pennsylvania. Nat Bottigheimer. Manager. Mr. Bottigheimer combines his experience in land use economics, land use and transportation linkages, political organization /multi - jurisdictional planning, and policy analysis to develop solutions for land use planning, transportation, and environmental programs. He has prepared numerous land use economics studies nationwide. At the federal level, he has supported policy development for EPA related to interactions among transportation, land use, brownfields redevelopment, and environmental impacts, and has supported transit new starts policy implementation for the Federal Transit Administration. At the local/project level, he has prepared market, financing, and fiscal impact studies in support of private and public sector involvement in the planning process, has assessed the market feasibility and economic development potential of numerous proposed land use and transportation projects, and has developed policies to encourage the establishment of transit- oriented housing around rail transit stations. Mr. Bottigheimer holds an M.P.P. from the Graduate School of Public Policy, U.C. Berkeley and a BA from Harvard College where he graduated Cum Laude Richard R. Mudge. Ph.D. is a nationally known expert in the financing of transportation, with more than 20 years experience. As co- founder of Apogee Research and Senior Vice President of Hagler Bailly, Dr. Mudge directs the firm's work in innovative finance, public - private partnerships, and strategic planning for transportation. In this capacity, he has been involved at both the federal and state levels in developing and implementing policies on the financial opportunities of transportation infrastructure investment. Dr. Mudge holds a Ph.D. and M.A. in Regional Economics from the University of Pennsylvania and a B.A. in Economics and Geography from Columbia College. Hagler Bailly HAGLER BAILLY QUALIFICATIONS Hagler Bailly is a worldwide provider of consulting, research and other professional services to corporations and governments on transportation, development, energy, telecommunications, and the environment. The company offers government and commercial clients strategy and policy consulting, economic and planning support, market research and survey analysis, information technology, and financial advisory services. Hagler Bailly has significant experience in land use, metropolitan growth, and sustainable development — particularly as they relate to transportation, demand for other infrastructure, and the environment. Our experience spans planning, growth management, infrastructure impacts, and transportation issues at the local, state, and federal levels. This range of skills and experience makes Hagler Bailly especially well qualified to support policy development and implementation that is linked to local and regional planning processes. Hagler Bailly custom - tailors solutions to each client's needs. The company combines content, including proprietary research and industry information, with superior consulting processes. Most importantly, Hagler Bailly offers the resources, including management and information technologies, that clients need to implement and sustain the recommended solutions. Hagler Bailly employs a staff of 750 employees, of which two - thirds are consulting and technical professionals. The company was founded in 1980, and has been publicly traded since July 1997 (Nasdaq /NNM:HBIX). Hagler Bailly is headquartered in Arlington, Virginia, U S A , and has sixteen principal offices located in eight countries. In 1997, Apogee Research became part of Hagler Bailly, bringing land use, transportation, and environmental planning, modeling, market research, finance, and economics experience to Hagler Bailly. Hagler Bailly's services in these areas include: • Integrated Transportation and Land Use Planning • Project Planning and Forecasting • Economic Development and Revitalization • Policy Analysis and Model Development • Economic and Financial Analysis • Strategic Planning and Operations Hagler Bailly provides a unique combination of skills and experience, serving international, national, state, and local governments, metropolitan planning organizations, as well as private clients in the areas of transportation, the environment, land use, economic development, and sustainable tourism. Hagler Bailly believes strongly in delivering tangible value to our clients in every assignment. This means relying less on formulaic approaches and concepts, and more on custom - tailored solutions based on an assessment of the client's unique situation and needs. Hagler Bailly Consequently, our business model draws on all the resources of the firm including deep knowledge of and experience in the content of our clients' sectors and enterprises, a thorough command over the processes by which our clients conduct their businesses, and the resources needed to implement solutions EXPERIENCE IN TRANSPORTATION, LAND USE, AND THE ENVIRONMENT Hagler Bailly brings unique qualifications to policy, planning, economic, financial, and program analyses of transportation, land use, and environmental issues. Hagler Bailly combines state and local project experience with cutting -edge federal -level policy analysis and program support skills. The company has been a leader in bringing innovation to land use and transportation analysis and applying that innovation in "real world" state, local, and regional planning contexts. Since 1991, Hagler Bailly has been active analyzing the effectiveness of federal transportation programs at reducing environmental impacts, for both the United States Department of Transportation and the United States Environmental Protection Agency (EPA). More recently, Hagler Bailly has developed a prominent role supporting a wide range of projects for EPA's Urban and Economic Development Division (UEDD). Hagler Bailly's efforts in support of UEDD initiatives have been influential in the Agency's decision to explore granting Clean Air Act credits for land use measures that demonstrate reductions in criteria pollutant emissions. Throughout this time, Hagler Bailly has been involved in land use, transportation, and environmental project analysis at the state, local, and regional level. These include supporting cutting -edge projects such as the Governor of Maryland's Transportation Solutions Group and the establishment of a number of brownfields revitalization initiatives in the City of Baltimore. Hagler Bailly's experience conducting policy analysis and program support at the federal level means that Hagler Bailly staff bring to their state, local, and regional -level engagements: 1. A deep knowledge of cutting -edge practices in land use, transportation, and environmental analysis 2. A long - practiced sensitivity to the complexity of planning and policy - development in the context of competing goals for economic growth, enhanced mobility and accessibility, community development, and environmental quality; and 3. An understanding of opportunities for federal support that may be available for projects that support federal transportation, environmental, and land use goals. This section provides brief summaries of relevant projects. 1. Integrated Transportation and Land Use Planning Maryland Transportation Solutions Group (Maryland). For the Maryland Governor's Smart Growth Sub - Cabinet, Hagler Bailly has provided analytical support to a committee of national experts charged with developing innovative transportation and land use solutions for the suburban Maryland- Washington, D.C. region. In that role, Hagler Bailly has worked with public Hagler Bailly officials and stakeholders to develop innovative land use, highway, transit, land use, and pricing/tolling strategies for addressing the region's growth, traffic congestion, community and environmental challenges. Hagler Bailly is responsible for developing the group's final report recommending a package of solutions to the Governor of Maryland. Nashville Long -Range Transportation Plan Update (Phase 1) (Tennessee). Hagler Bailly recently completed work on a study that involves an update and refinement of the MPO Long Range Transportation Plan (LRTP). The adopted methodology was based on an evaluation of the MPO Long Range Transportation Plan, regional planning model, verification and analysis of assumptions, a financial plan, and a recommended cost feasibility plan that meets conformity. This study, in it's second phase, involves updating and calibrating regional transportation model based on the latest household travel survey and model recommendations, resulting in a state -of- the -art transportation model and modeling process as the final product. Nashville Long -range Transportation Plan Update (Phase 11) (Tennessee). Hagler Bailly is currently working on developing a travel demand model for the Nashville metropolitan area, based on the latest household survey. This model will be based on vehicle - trips, and will be used to determine conformity to approve the Nashville MPO Long Range Plan (LRP). The project requires full involvement in both model development and conformity determination. Madison County Long -Range Transportation Plan (Illinois). Hagler Bailly recently completed the transit and travel demand management analysis for the long -range transportation plan for the Madison County Transit District (MCTD). This project involves extensive public outreach, analysis of existing transit service, peer analysis, documentation of existing conditions, development of performance measures and thresholds, estimating future demand, analysis of alternatives and a twenty year financial analysis. Redetermining of Conformity for the 2015 Charlotte Long -Range Plan (North Carolina). Hagler Bailly reviewed the analysis, documentation, and correspondence with the regulatory review agencies to identify technical and procedural issues, strategies and activities to obtain the approval of the air quality conformity determination and to advance projects effected by the lapse in conformity. Hagler Bailly also assisted in the preparation of the 2020 Long -Range Transportation Plan and the conformity determination. In addition, Hagler Bailly reviewed the technical assumptions and procedures to forecast the future year analysis that will assist the Charlotte Department of Transportation in estimating the emissions to determine whether off - model analysis is required to meet the emission budget test. Transit Supportiveness of Land Use Plans and Policies (Federal Transit Administration). For FTA, Hagler Bailly has been retained to evaluate the degree to which local land use plans and policies are expected to support transit use for proposed new start projects. Reviewing local and regional land use plans and policies, MIS materials, etc. to assess transit supportiveness of existing land use, policies to contain sprawl, corridor -level plans, station -area plans, effectiveness of zoning ordinances, and performance of local agencies in promoting transit - supportive land uses. Baltimore City Comprehensive Master Plan (Maryland). Supported development of Baltimore's first Comprehensive Master Plan since 1975. Facilitated community meetings on Hagler Bailly overall goals, economic development and transportation, and assisted in preparation of section on economic development 2. Project Planning and Forecasting Broomfield Parkway Corridor Household and Employment Forecast (Colorado). In support of travel demand forecasting related to financing Broomfield Parkway, Hagler Bailly is preparing household and employment forecasts at the traffic analysis zone level over a twenty - year study period using regional employment forecasts, local -level historical employment, and other data E - 470 Toll - Road Corridor Household and Employment Forecast (Colorado). In support of travel demand forecasting related to financing E -470 Segments III and IV, Hagler Bailly prepared updated household and employment forecasts at the traffic analysis zone level over a twenty -year study period using regional employment forecasts, local -level historical employment, and other data Dulles Greenway Corridor Household and Employment Forecast (Virginia). In support of travel demand forecasting related to the Dulles Greenway refinancing effort, Hagler Bailly managed the preparation of household and employment forecasts at the traffic analysis zone level over a twenty -year study period using regional employment forecasts, local -level historical employment, and other data. 3. Economic Development and Revitalization City of Baltimore Carroll Camden Industrial Park Land Use Plan (Maryland). For Baltimore Development Corporation and Empower Baltimore Management Corporation, Hagler Bailly is working with government, community members and private industry to craft a redevelopment strategy and land use plan for this industrial area of the City. Success in the project requires that this older industrial district on the west side of downtown Baltimore can compete for private investment, and can accommodate infill development. Issues include overcoming brownfields obstacles; improving transportation access, including highways and transit; modernizing other infrastructure; renovating or demolishing obsolete buildings; and ensuring that job skills of Baltimore City residents match the requirements of employers. Master Planning for Bradley Airport Environs (Connecticut). For the State of Connecticut Department of Economic Community Development, Hagler Bailly has identified organizational options for leveraging Bradley Airport's economic development potential in four towns located within the airport environs. We reviewed airport environs development models from around the country, assessed the fit between alternative models and the opportunities and constraints confronted in the Bradley Airport environs, and proposed a development model suitable for local needs. Decoto Industrial Park Study Area (DIPSA) Redevelopment Planning (California). Analyzed the potential for planned development in a 400+ acre industrial park and transit station Hagler Bailly area to support the infrastructure costs generated by new development, assessed the impact of planned development on local government finances and presented research findings at public meetings, and modified development alternatives based on input provided by citizens, local businesses and employees, and City staff. This assignment included extensive coordination with developers and consultants retained by developers. The potential for a 400+ acre industrial park and transit station area land to absorb retail, residential, and industrial development also was analyzed Strategic Plan for Baltimore's Brownfields Revitalization Initiative (Maryland). For the City of Baltimore, charted a strategic direction for Baltimore to clean and redevelop brownfields throughout the City. Important elements of the strategy include overcoming obstacles to financing site remediation and development, attracting private investment, selective public intervention and site assembly, community involvement, federal partnerships, and information systems. 4. Policy Analysis and Model Development Business Location and Sustainable Transportation (Federal Highway Administration). For US Federal Highway Administration (FHWA), Hagler Bailly prepared an analytical framework for assessing the impacts of business location decision- making on the amount and kind of travel generated within a given region. Summarized literature on business location factors and established basis for evaluating impacts of pilot regional planning projects on regional personal travel and regional freight movement. 5. Economic and Financial Analysis Richmond Regional Public Transit Study (Virginia). Hagler Bailly recently completed a Greater Richmond Chamber of Commerce, Greater Richmond Transit Company, City of Richmond, and Virginia Department of Rail and Public Transportation Study that proposed a concept regional public transportation plan and identified the economic benefits and costs of the regional public transit system. The benefits were compared to those of other high- priority transportation projects such as highway improvements, and were used by the Greater Richmond Chamber of Commerce to obtain additional funding from the Commonwealth of Virginia. The regional transit system provided the highest level of traveler savings, significant air quality improvement, and provides needed access to new jobs in the suburbs. Economic Benefits Analysis of High - Speed Rail (HSR) Network (California). Hagler Bailly has been retained by the California High -Speed Rail Authority to forecast the potential economic benefits of the proposed California HSR project. Three key areas of the benefits analysis include: calculating the multiplier effects of the construction phase of the project using standard input - output models; estimating the productivity effects of the project by calculating the rate of return to businesses in the State by applying cost function estimates for key industries to the increase in the State's transportation capital stock resulting from the HSR; and quantifying other macro benefits of the project such as personal travel time savings, energy savings, and environmental benefits. Hagler Bailly 6 Strategic Planning and Operations Rockland County New York Transit Development Program (New York). Hagler Bailly is directing the business planning element of the comprehensive transit operations analysis that will examine alternative business strategies, financing and organizational issues related to the provision of public transit services. Included in this analysis is the application of innovative technologies to the transit industry such as the use of global positioning systems and dynamic dispatching of vehicles. Delaware DOT Transportation Assessment Procedures Study (Delaware). Hagler Bailly participated in a state -of -the -art study to recommend land use— transportation assessment procedures for use by the Delaware DOT and the counties for land use reviews and approvals. The effort involved extensive reviews of current practice and development of innovative multi -modal performance measures for consideration. Empower Baltimore Brownfields Loan and Grant Program (Maryland). Supported establishment of $3 million fund for Baltimore's Empowerment Zone, which offers grants for environmental site assessments and loans for environmental remediation. Hagler Bailly DATE: November 5, 1999 SUBJECT: City Council Meeting — November 9, 1999 ITEM: 10.D.3. Consider a resolution authorizing the Mayor to execute an agreement with Hagler Bailly Services, Inc. for consultant services to evaluate the SH 130 Project. This service is Phase I of a study to evaluate toll revenues and develop the strongest case for the eastern alignment; evaluate the feasibility of relocating the Union Pacific Railroad Spur and the Georgetown Railroad to a location east of Round Rock and develop financing plans for the project; and develop an implementation plan for the City's Year 2007 Roadway Plan with emphasis on the earliest construction of SH 45.The cost of Phase I is $30,000. Staff recommends your approval. Staff Resource Person: Jim Nuse, Public Works Director.