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R-99-12-16-13D5 - 12/16/1999WHEREAS, the City of Round Rock has a need for professional consulting services to assist the City in interagency coordination for State Highway 45, and WHEREAS, Prime Strategies, Inc. has submitted an agreement to provide the needed services, and WHEREAS, the City Council desires to enter into said agreement with Prime Strategies, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, an agreement with Prime Strategies, Inc. for professional consulting services to assist the City in interagency coordination for State Highway 45, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 16th day of 1 I JA LAND, City Secretary TT•- K:\ WPDOCS \RESOLUTI \R91216D5.WP0 /aC RESOLUTION NO. R- 99- 12- 16 -13D5 De a 1999. /L / /,. ..�LA' / . / / RAPT A. STLUKA, C Mayor City of Round Rock, Texas WHEREAS, the City of Round Rock has a need for professional consulting services to assist the City in interagency coordination for State Highway 45, and WHEREAS, Prime Strategies, Inc. has submitted an agreement to provide the needed services, and WHEREAS, the City Council desires to enter into said agreement with Prime Strategies, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, an agreement with Prime Strategies, Inc. for professional consulting services to assist the City in interagency coordination for State Highway 45, a copy of said agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. 1 ATT RESOLVED this 16th day of De '•- 1999 : /4 ie . i Rs T A. STLUKA, C Mayor E LAND, City Secretary K: \WP ROCS \RESOLUTI \R91216U5.WPO /sc RESOLUTION NO. R- 99- 12- 16 -13D5 City of Round Rock, Texas Via Hand Delivery December 12, 1999 Tom Word, P.E. - Traffic Engineer City of Round Rock Department of Public Works 221 East Main St. Round Rock, Texas 78664 Re: Proposal for Professional Services Dear Mr. Word: I am providing this letter proposal for strategic transportation planning and financing/implementation policy for the City of Round Rock. I have identified one specific work task based on our previous meetings, as well as several broader categories for further discussion and possible action. I would propose that Prime Strategies, Inc. work on a time and material basis (Attached Fee Schedule) with a not- to- exceed ceiling of $50,000.00. If additional tasks are defined as we progress, we can revise the contract, as agreeable by both parties. TASK I - SH 45 Implementation Strategy • Develop a strategy to address the timing and local participation in the right of way acquisition and accelerating the construction of some portions of SH 45 between RM 620 and CR 122; • Assist the City in hosting a series of meetings with Williamson County, Travis County, and City of Austin officials regarding Loop 1 /SH 45 right of way acquisition and financial participation; • Develop an exit strategy for previous Minute Order requirements for right of way acquisition including a review and impact of a "do nothing scenario" to a modified (new) Minute Order with TxDOT (TTA); • Assist in. TxDOT/TTA meetings to review and implement recommended right of way /construction strategies; • Assist in property owner and Williamson County meetings to discuss right of way donations and staged construction of segments of SH 45. TASK If - Air Quality / Non - Attainment Issues Assist the City in monitoring and reviewing the activities of TxDOT, CAMPO, and TNRCC in addressing the non- attainment designation and implementation of an air quality conformity. analysis; PRIME STRATEGIES, 1 1 , 1 p . 1508 5. Lamar Blvd. Austin, Texas 78704 - voice 511445.7074 fax 445.7064 Tom Word, PE. December 12, 1999 Page Two TASK III - Regional Mobility Issues • Assist as requested in addressing other major transportation policies and programs impacting the City of Round Rock including but not limited to commuter rail, 11 MIS, SH 130 DEIS and record of decision, other transit options, and statewide legislative initiatives; • Assist in developing a comprehensive 2 -5 year strategic transportation program which outlines projects; policies, legislative initiatives and potential financial/implementation partners for mobility projects in the City of Round Rock., If this letter proposal is acceptable, please execute and return one copy to our office. I would propose this contract be valid through September 30, 2000, and coincide with your fiscal year. Obviously, the City can.cancel it at any time or amend it for specific work programs. If you have any questions, please contact me. SUBMITTED BY ACCEPTED BY City of Round Rock Date hael We er 'me Stra gies, Inc. \2 l2-- Monitor plan development and guidelines for implementation of roadway projects "of regional significance" during development of the air quality conformity analysis and State implementation plan. Attachment: - Hourly Fee Schedule General Contract Provisions. P:\Prime Strategies Data \ Projects\OVERHEADhStrategic Planning Prdposal_City of Round Rock2.wpd/ -qi Date Principal Senior Engineer Project Manager Technician Clerical P:\Prime Strategies DataT,S1 FormsUmurbill.wpd PRIME STRATEGIES, INC. HOURLY BILLING RATE SCHEDULE $150.00 $100.00 $80.00 $60.00 $25.00 Reimbursable Expenses Direct expenses shall be those costs incurred on behalf of the Client for project efforts, including but not limited to, necessary transportation costs including mileage at Prime Strategies, Inc.' s current rate ($0.31 /mile) when automobiles are used, meals and lodging, computer and printing service bureau charges, telephone, facsimile, delivery service, reproduction, and binding charges. Reimbursements for these expenses shall be on the basis of actual charges when furnished by commercial sources and on the basis of usual commercial charges when furnished by Prime Strategies, Inc. PRIME STRATEGIES, I NC. 1508 S. Lamar Blvd. Austin, Texas 78704 voice 512.445.7074 fax 445.7064 PRIME STRATEGIES, INC. CONTRACT PROVISIONS 1. AUTHORIZATION TO PROCEED Signing this agreement shall be construed as authorization by Client for Prime Strategies, Inc. to proceed with the work, unless otherwise provided for in the authorization. 2. OUTSIDE SERVICES When technical or professional services are furnished by an outside source, when approved by CLIENT, an additional amount shall be added to the cost of these services for Prime Strategies, Inc.'s administrative costs, as negotiated. 3. PROFESSIONAL STANDARDS Prime Strategies, Inc. shall be responsible, to the level of competency presently maintained by other practicing professional engineers in the same type of work in Client's community, for the professional and technical soundness, accuracy, and adequacy of the work and materials furnished under this Authorization. 4. TERMINATION Either Client or Prime Strategies, Inc. may terminate this authorization by giving 30 days written notice to the other party. In such event Client shall forthwith pay Prime Strategies, Inc. in full for all work previously authorized and performed prior to effective date of termination. If no notice of termination is given, relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization. 5. ARBITRATION All claims, disputes, and other matters in question arising out of, or relating to, this Authorization or the breach thereof may be decided by arbitration in accordance with the rules of the American Arbitration Association then obtaining. Either Client or Prime Strategies, Inc. may initiate a request for such arbitration, but consent of the other party to such procedure shall be mandatory. No arbitration arising out of, or relating to this Authorization may include, by consolidation, joinder, or in any other manner, any additional party not a party to this Authorization. LEGAL EXPENSES In the event legal action is brought by Client or Prime Strategies, Inc. against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, costs and expenses as may be set by the court. PRIME STRATEGIES, I N C. 1508 S. Lamar Blvd. Austin, Texas 78704 voice 512.445.7074 fax 445.7064 7. PAYMENT TO Prime Strategies, Inc. Monthly invoices will be submitted by Prime Strategies, Inc. for all work performed under the terms of this agreement, together with appropriate supporting • documentation as may be required by the Client. Prime Strategies, Inc. will be paid upon approval of the invoice. 8. LIMITATION OF LIABILITY Prime Strategies, Inc.'s liability to the Client for any cause or combination of causes is in the aggregate, limited to an amount no greater than the fee earned under this agreement. 9 ADDITIONAL SERVICES Services in addition to those specified in Scope will be provided by Prime Strategies, Inc. if authorized in writing by Client. Additional services will be paid for by Client, as negotiated. 10. SALES TAX In accordance with the State Sales Tax Codes, certain surveying services are taxable. Applicable sales tax is included in the above proposed fee. Sales tax at an applicable rate will be indicated on invoice statements. 11. ACCESS TO RECORDS Prime Strategies, Inc. agtees that the Client and OWNER shall, until the expiration of three (3) years after final payment by OWNER to Client, have access to and the right to examine and photocopy directly pertinent documents, papers and records of Prime Strategies, Inc. involving transactions relating to this contract. Prime Strategies, Inc. agrees that the Client and OWNER shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. DATE: December 10, 1999 SUBJECT: City Council Meeting — December 16, 1999 ITEM: 13.D.5. Consider a resolution authorizing the Mayor to execute an agreement with Prime Strategies, Inc., to assist the City in interagency coordination for SH- 45. Staff recommends approval of the agreement with Prime Strategies, Inc. The value of the contract is $50,000.00. Staff Resource Person: Jim Nuse, Public Works Director. Mayor Robert A. Stinks. Jr. Mayor Pro -tem Martha A. Chavez Council Members Tom Nielson Earl M. Hairston Rick Stewart Earl Palmer Jimmy Joseph City Manager Robert L Bennett, Jr. City Attorney Stephan L Sheets CITY OF ROUND ROCK December 30, 1999 Mr. Michael Weaver Prime Strategies, Inc. 1508 S. Lamar Blvd. Austin, Texas 78704 Dear Mr. Weaver: S incerely, Enclosures oanne Land Assistant City Manager/ City Secretary Fax: 512- 218 -7097 1 -800- 735 -2989 TDD www.ci.round- rock.tx.us 221 East Main Street Round Rock. Texas 78664 512 -218 -5400 The Round Rock City Council approved Resolution No. R- 99- 12- 16 -13D5 at their regularly scheduled meeting on December 16, 1999. This resolution approves the agreement for professional consulting services to assist the City in interagency coordination for State Highway 45. Enclosed is a copy of the resolution and original agreement for your files. If you have any questions, please do not hesitate to contact Tom Word at 218 -5555. 1- 800 -735 -2988 Voice