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R-99-12-16-13D7 - 12/16/1999RESOLUTION NO. R- 99- 12- 16 -13D7 WHEREAS, the Capital Area Planning Council ( "CAPCO ") has grant funds available to cities through its Regional Solid Waste Management Plan, and WHEREAS, the City Council wishes to make application for the available grant funds to provide partial funding for a mulching and backyard composting program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above - described grant. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 16th day of December, 1999. ATTEST: E LAND, City Secretary IC: \WPDOCS \A5SOLITPI \k91216D7.UPD /ec RO= „ A. STLUKA, R., Mayor City of Round Roc Texas ITEMS FOR RESOLUTION ON MUNICIPAL SOLID WASTE GRANT Whereas, the City of Round Rock supports the goals of the Capital Area Planning Council's Regional Solid Waste Management Plan and is committed to promoting an integrated solid waste management system for its citizens; Whereas, the City of Round Rock is working toward an integrated solid waste management system with current recycling and brush chipping programs; participation in Williamson County's household hazardous waste management and diversion programs; and, providing public education on components of integrated solid waste management; Whereas, the City of round Rock is committed to improving the City's and the CAPCO region's integrated solid waste management system by implementing the City of Rbund Rock Mulching and Composting Program to include: 1. Curbside Brush Chipping 2. City -wide Mulching Center to provide finer grade mulch to Round Rock citizens, Austin Wood Recycling, City of Round Rock Parks and Recreation Department, and as source material to the City of Pflugerville Regional Composting Center 3. Providing sludge material from the wastewater treatment facility as source material to the City of Pflugerville Regional Composting Center 4. Conducting public education and training seminars on yard waste management and backyard composting to include providing backyard compost bins to participants Whereas, the City of Round Rock is seeking a Municipal Solid Waste Management Grant for a total of $80,000 to provide partial funding for 60 percent of the estimated cost of a mobile tub grinder and for the cost of approximately 500 backyard composting bins; Be it resolved, The City of Round Rock shall implement the City Mulching and Composting Program in cooperation with the Capital Area Planning Council, the City of Pflugerville, Austin Wood Recycling, and potentially other local entities in promoting the CAPCO Regional Solid Waste Plan and advancing the Plan's goals. Recycling and Composting Recycling Many local governments have established recycling programs as a part of their integrated waste management strategy. Recycling reduces the amount of waste ultimately being disposed, conserves natural resources, and, in some situations, generates revenue for the local government. A local government recycling program usually includes the following activities: • Collecting recyclables Separating them from non - recyclable materials • Processing the recyclable materials • Marketing the "final" product. The major environmental impact associated with recycling is the volume of waste diverted from landfills or incineration. Composting Composting is a process of aerobic biological decomposition of organic materials to produce a stable and usable organic topsoil that does not require disposal. Resources used to create the final compost product originate from the roughly 70 percent of the municipal solid waste stream that is organic material (i.e., food waste /scraps, yard and lawn clippings). The three primary activities associated with composting are: Collecting /receiving wastes for composting Processing the wastes (e.g., decomposition) Marketing. A local govemment can collect or receive wastes for composting from a variety of sources. The local govemment may have active yard waste collection programs, complete with trucks that vacuum up leaves. Many communities have separate yard waste pickup as a part of recycling programs or drop -off stations for yard wastes. Significant composting wastes also result from recyclable material separation and processing. Once recyclable materials are removed from the solid waste stream, the remaining wastes may be suitable for composting. During the processing or decomposition stage of composting, the local government may need to adjust the physical and chemical properties of the waste to make it more amenable to composting. For example, it may shred or grind the waste into a smaller particle size, alter the carbon -to- nitrogen ratio, or add water to the waste. All of these activities are designed to facilitate decomposition. Depending on the types and amounts used, chemicals used to alter the properties of the composted waste may be regulated under EPCRA or Section 112(r) of the CAA (risk management plans). Composting that occurs outside may create nuisance odors. Controlling odors may be required under the CAA. A key aspect of composting programs is the concept of biosolids recycling. Sewage sludge biosolids are solid, semi - solid, or liquid residue generated during the treatment of domestic sewage in a wastewater treatment plant. Composting of household organic materials is not regulated by any major federal statutes, although many states do establish composting standards. However, the requirements for land application of biosolids at 40 CFR Part 503 pertain to materials derived from biosolids (e.g., biosolids that have undergone a change in quality through treatment, such as composting, or by mixing with other materials, such as wood chips, municipal solid waste, or yard waste). These regulations specify pollutant limits, management practices, operating standards, monitoring requirements, and recordkeeping and reporting requirements. As with recycling, it is the responsibility of the local government to find a market for its compost. This process is similar to marketing any product or commodity and involves 4 distinct steps: 1) determine possible uses of the end product, 2) identify potential markets, 3) market the product, and 4) develop a distribution system. Failure to effectively market the compost may ultimately result in more waste being landfilled. [Home] 1 [Search by Keyword] 1 [Search by Topic Area] 1 [LGEAN City] Protests engine anJ M1ammermill Nom shock loads 0.1 15.000 lb axles Ening out radrator doors wrth .1 cooler mounted ro front Vented single hydraulic lank No cross low or overflowing from tanN a ally locks the tub In place as well as releases for maintenance to tank DuraTech International's state.ot- the -art tub grinders can be found anywhere...from disaster clean up areas to uncleared construction sites. And with each job they're creating value -added products while recycling organic waste into reusable by- products. Whether providing an alternative for timber disposal or grinding stumps and trees, DuraTech is proud of their increasingly prominent role in assuring landfill reduction and cleaner skies for everyone. DuraTech...clearing the way for a better tomorrow. T. lock down 90 tilting tub Cvneally located control panel 'WIT deters shire. Polo out engine compartment doors Allows operator easy control antl safety Easy access for viewing or maintenance The Capital Area Planning Council In Cooperation with the Texas Natural Resource Conservation Commission Announces Availability of Municipal Solid Waste Grant Funding for Fiscal Year 2000 * Request for Project Proposals * PURPOSE The purpose of this program is to provide funding for eligible local solid waste management projects in support of the goals and objectives of the adopted Regional Solid Waste Management Plan for the Capital State Planning Region. Funding for this program is provided through a grant from the Texas Natural Resource Conservation Commission (TNRCC). ELIGIBLE RECIPIENTS The following public entities are eligible for grant funding under this program: • Cities • Counties • Public schools and school districts (excluding universities and other post - secondary educational institutions) • General and special law districts created as political subdivisions of the state, with the authority and responsibility for water quality protection or municipal solid waste management, to include river authorities • Councils of Governments Private and non -profit companies and organizations are not eligible to receive grant funding. However, recipients of a grant may contract with private and non - profit entities to provide specific grant - funded services. GOVERNING STANDARDS The conduct of projects provided funding under this program shall be in accordance with all applicable state and local statutes, rules, regulations, and guidelines. The main governing standards include, but may not be limited to, the following: • Chapter 363.014, Texas Health & Safety Code (as amended by H.B. 3072, 74th Texas Legislature); • Section 330.569 of the TNRCC Municipal Solid Waste Regulations (30 TAC Chapter 330); • The main grant agreement (contract) with TNRCC; and, • Except as may be modified by the grant agreement, the Uniform Grant Management Standards (UGMS) developed under directive of the Uniform Grant and Contract Management Act of 1981, CAPCO FY2000 Solid Waste Grant Program RFP and Program Guidelines 2 Chapter 783, Texas Government Code. The UGMS has been developed and published by the - Governor's Office of Budget and Planning to provide uniform grant administrative procedures. The UGMS adopts, with state annotations, the provisions of five federal circulars promulgated by the Office of Management and Budget; those are: 1. Circular No. A -87: Cost Principles for State and Local Governments; 2. Circular No. A -110: Grants and Agreements with Institutions of Higher Education, Hospitals, and other Private Nonprofit Corporations: Uniform Administrative Requirements. Attachment A (Cash Depositories), Attachment F (Standards for Financial Management Systems), and Attachment 0 (Procurement Standards); 3. Common Rule for Circular A -102: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Sections 20 (Standards for Financial Management Systems) and 36 (Procurement); 4. Circular No. A -128: Audits of State and Local Govemments; and 5. Circular No. A -133: Audits of Institutions of Higher Education and Other Private Nonprofit Corporations. AUTHORIZED PROJECT CATEGORIES The available funding for implementation projects for the FY2000 Solid Waste Grant Program will be subject to open competition within the CAPCO Region. There are no subregional or category allocations in the FY2000 Program. FY 2000 Project Funding Available: $383,476.00 Project categories approved for funding and open to competition within the region includes the following project categories: The five categories are: Category 1: Category 2: Category 4: Category 5: Category 9: Local Enforcement Source Reduction and Recycling Citizens Collection Stations and Small Transfer Stations Household Hazardous Waste Management Education and Training Projects Category 1. Local Enforcement This category consists of projects which contribute to the prevention of illegal dumping of municipal solid waste, including liquid wastes. Under this category, grant recipients may investigate illegal dumping problems; enforce laws and regulations pertaining to the illegal dumping of municipal solid waste including liquid waste; establish a program to monitor the collection and transport of municipal liquid wastes, through administration of a manifesting system; and educate the public on illegal dumping laws and regulations. Funding limitations applicable to this category include: a. Grant funds may not be used for enforcement activities related to the illegal disposal of industrial and/or hazardous waste. Instances where industrial or hazardous waste may be discovered at an investigation site do not preclude the investigation of that site, so long as the funded program is specifically aimed at the illegal disposal of municipal solid waste. CAPCO FY2000 Solid Waste Grant Program RFP and Program Guidelines 3 b. Grant funds may not be used for either the cleanup of illegal disposal sites nor the transportation and/or disposal of wastes collected at those sites. Note that while this restriction applies to ongoing enforcement programs dealing with illegal dumping, general community cleanup events that may include the cleanup and transportation of general litter and materials may be authorized under a separate category. Category 2. Source Reduction and Recycling This category includes projects which are intended to provide a direct and measurable effect on reducing the amount of municipal solid waste going into landfills, by diverting various materials from the municipal solid waste disposal stream for recycling or reuse or by reducing waste generation at the source. Activities funded under this category may include: diversion from the waste stream and/or collection, processing for transport, and transportation of materials for reuse and/or recycling; implementation of efficiency improvements in order to increase source reduction and recycling, to include full -cost accounting systems and cost -based rate structures, establishment of a solid waste services enterprise fund, and mechanisms to track and assess the level of recycling activity in the community on a regular basis; and educational and promotional activities to increase source reduction and recycling. Funding limitations applicable to this category include: a. Programs and projects funded under this category shall have as a goal and be designed to provide a measurable effect on reducing the amount of municipal solid waste being disposed of in landfills. b. Any program or project aimed at demonstrating the use of products made from recycled and/or reused materials shall have as its primary function the education and training of residents, governmental officials, and others, in order to encourage support for recycling efforts. c. Programs aimed at efficiency improvements in the local government's solid waste management system to increase the source reduction of solid waste must be coordinated with the TNRCC. Any program to develop a full-cost accounting system shall utilize the full -cost accounting guidance prepared by the TNRCC. d. Projects funded under this category may not include programs dedicated to the collection and/or recycling of automotive wastes, to include scrap tires, used oil, oil filters, antifreeze, or lead -acid batteries. This restriction includes the purchase of equipment to shred or split scrap tires. However, this restriction does not apply to the ancillary collection of these materials as part of a comprehensive Household Hazardous Waste collection facility or program. Category 4. Citizens' Collection Stations and "Small" Registered Transfer Stations This category includes projects to construct municipal solid waste collection facilities in areas of the state which are under -served by collection services or do not have access to proper disposal facilities. Projects funded under this category include citizens' collection stations, as these facilities are defined under 30 TAC Chapter 330, §330.2 the Municipal Solid Waste regulations. CAPCO FY2000 Solid Waste Grant Program RFP and Program Guidelines Municipal solid waste transfer stations that qualify for registration under §330.4(d)(1) -(3) or §330.4(r) of the Municipal Solid Waste regulations may also be funded. A project funded under this category shall: include consideration of an integrated approach to solid waste management, to include providing recycling services at the site, if appropriate to the management system in place. Funding limitations applicable to this category include: a. Transfer stations that require a permit from the TNRCC may not be funded. b. Municipal solid waste transfer stations that qualify for registration under §330.4(d)(1) - (3) of the Municipal Solid Waste regulations may be funded. c. Transfer stations that qualify for a registration solely due to their location within a permitted municipal solid waste facility, under §330.4(d)(4), may not be funded. d. Municipal solid waste transfer stations that qualify for a registration only under the provisions of §330.4(q) of the Municipal Solid Waste regulations allowing for registration of facilities that recover 10% or more of the waste stream for reuse or recycling, but not also under the provisions of §330.4(d)of the Municipal Solid Waste regulations, may not be funded. However, those components of a transfer facility dedicated to the reuse or recycling activities may qualify for funding under the source reduction and recycling grant category. e. Municipal solid waste transfer stations that are used only in the transfer of grease trap waste, grit trap waste, septage, or other similar liquid waste, and which qualify for registration under §330.4(r) of the Municipal Solid Waste regulations may be funded under this category. Specifically, §330.4(r) of the Municipal Solid Waste regulations allows for registration of a liquid waste transfer facility that will receive 32,000 gallons a day or less. f. Only the costs necessary to construct the facility and/or purchase and install necessary equipment may be funded. Costs associated with operating a facility once it is completed may not be funded. g. 4 Transfer stations that require a registration must have already received that registration from the TNRCC before a grant may be awarded. Category 5. Household Hazardous Waste (HHW) Management This category includes projects which provide a means for the collection, recycling or reuse, and/or proper disposal of household hazardous waste, including household chemicals and other materials. Projects may include collection events, consolidation and transportation costs associated with collection activities, permanent collection facilities, and education and public awareness programs. Funding limitations applicable to this category include: a. Projects under this category must be coordinated with the TNRCC's HHW program staff to ensure that all applicable regulations and guidelines are followed. b. Funds may not be used for costs related to the disposal of collected wastes. c. Funds may not be used for programs and activities for the collection and management of commercial, industrial, and hazardous wastes. CAPCO FYZOOO Solid Waste Grant Program RFP and Program Guidelines ELIGIBLE EXPENSES 5 d. Funds may not be used for programs and activities solely related to the management of scrap tires, used oil, oil filters, antifreeze, lead -acid batteries, or other special wastes excluded from disposal in municipal solid waste landfills. However, collection of these materials may be included as part of a comprehensive Household Hazardous Waste collection and management program, so long as that is not the sole intent of the program. Category 9. Educational and Training Projects Educational components are encouraged under the other categories in order to better ensure public participation in projects; those educational components should be funded as part of those projects and not separately under this category. This category may be used for "stand- alone" educational projects dealing with a variety of solid waste management topics. This category may include funding for information - exchange activities, subject to the other limitations on travel expenses. Funding limitations applicable to this category include: • Programs and projects funded under this category shall be primarily related to issues involved in the management of municipal solid waste. Education or training events that cover a broader range of environmental issues may be funded on a partial basis appropriate to the extent to which municipal solid waste issues are covered. The following categories of expenses may be eligible for funding under this program. All expenses must directly relate to the conduct of the proposed project. 1. Personnel. Appropriate salaries and fringe benefits for employees working directly on the funded project may be authorized under all of the grant categories. 2. Travel. Travel expenses directly related to the conduct of the funded program may be authorized. Only the employees of the pass- through grant recipient assigned to the project should receive reimbursement for travel expenses. In accordance with the UGCMS, in those instances where grantees do not have an established organization -wide written travel policy approved by the governing board of the local jurisdiction, all employee - related travel expenses must be claimed at no higher than the same rates allowed by the State of Texas for its employees. 3. Supplies. Expenses for supplies necessary for the conduct of the funded project may be authorized. Expenses included under the Supplies expense category of a project budget should be for non - construction related costs for goods and materials having a unit acquisition cost (including freight) of less than $1,000. Such expenditures must generally relate to the routine purchase of office supplies (paper, pencils, and staplers) or other goods which are consumed in a relatively short period of time, in the regular performance of the general activities of the proposed project. 4. Equipment. Equipment necessary and appropriate for the proposed project may be authorized. The COG must carefully evaluate all requests for equipment to determine appropriateness of the equipment for the project. No equipment is to be purchased by a pass - through grant recipient unless approved in advance by the COG. Expenses included under the Equipment expense category should be for non - construction related, tangible, personal property having a unit acquisition cost of $1,000 or more (including freight and set up costs) with an estimated useful life of over one year. Any equipment that CAPCO FY2000 Solid Waste Grant Program RFP and Program Guidelines 6 will be used for other projects or activities, in addition to the funded project, may only be funded at an amount reflecting the appropriate percentage of time that the equipment will be directly used for the funded project. The special conditions and requirements set forth in the grant agreement (relating to Title to and Management of Equipment and Constructed Facilities), also apply to equipment purchased with pass- through grant funding. 5. Construction. Appropriate construction costs may be authorized. Expenses budgeted under this category should be for costs related to the enhancement or building of permanent facilities. No construction costs shall be incurred by a pass- through grant recipient unless the construction details are approved in advance by Capital Area Planning Council. Applicable laws and regulations concerning bidding and contracting for services must be followed. Appropriate costs that may be included are: a. The cost of planning the project; b. The cost of materials and labor connected to the construction project; c. The cost of equipment attached to the permanent structure; and d. Any subcontracts, including contracts for services, performed as part of the construction. 6. Contractual Expenses. Professional services or appropriate tasks for conducting the funded project may be authorized for subcontracting by the pass- through grant recipient. No contractual costs should be incurred by a funds recipient unless the subcontract is approved in advance by Capital Area Planning Council. Applicable laws and regulations concerning bidding and contracting for services must be followed. 7. Other Expenses. Other expenses, not falling under the main expense categories, may be included, if appropriate for the proposed project. The restrictions set forth in the UGCMS and the main grant agreement apply. The expenses budgeted under this "Other" category must be itemized by the pass - through grant recipient. Some expenses that may be appropriate include: a. Postage/delivery b. Telephone/FAX c. Utilities d. Printing/reproduction e. Advertising/public notices f. Signs g. Training h. Office space i. Basic office furnishings j. Computer Hardware (under $1,000 and not listed under the Equipment category) k. Computer Software 8. Indirect. Indirect costs may be funded, if applicable to the project. Pass - through grant applicants with current approved cost allocation plans prepared in accordance with Office of Management and Budget Circular No. A -87 (as included in the UGCMS) may use the indirect rates in accordance with that plan. If the grant applicant does not have an approved cost allocation plan, the indirect rate used may not exceed the maximum amounts listed on the Indirect Cost Computation Table established in the UGCMS. CAPCO FY2000 Solid Waste Grant Program RFP and Program Guidelines 7 TYPES OF EXPENSES THAT MAY BE APPROPRIATE UNDER EACH PROJECT CATEGORY Following are examples of some of the types of expenses that may be appropriate under each of the project categories. Category 1: Local Enforcement • Equipment, such as vehicles, trailers, communications equipment, and surveillance equipment • Program administration expenses, such as salaries /fringe benefits, office supplies and equipment, travel, training, and vehicle maintenance • Protective gear and supplies • Educational materials Category 2: Source Reduction and Recycling • Facility design and construction • Equipment, such as chippers, balers, crushers, recycling and composting containers, trailers, forklifts, and trucks • Program administration expenses, such as salaries /fringe benefits, office supplies and equipment, travel, and training • Educational materials • Printing and advertisement expenses Category 4: Citizens' Collection Stations "Small" Registered Transfer Stations • Facility design and construction • Equipment, such as dumpsters or roll -off containers, compactors, crushers, scales, and recycling containers • Protective gear Category 5: Household Hazardous Waste Management • Design and construction of permanent collection facilities • Equipment for permanent collection facilities, such as recycling containers, trailers, forklifts, and crushers • Protective gear • Contractual services for special collection events • Educational materials • Printing and advertising expenses • Appreciation items for volunteers (e.g., T- shirts, caps, etc.) Category 9: Educational and Training Projects • Educational material • Printing and advertising expenses • Contractual services • Program administrative expenses Ct1PCO FY2000 Solid Waste Grant Program RFP and Program Guidelines DATE: December 10, 1999 SUBJECT: City Council Meeting — December 16, 1999 ITEM: 13.D.7. Consider a resolution authorizing the Mayor to execute an application for a Municipal Solid Waste Grant from Capital Area Planning Council (CAPCO). This grant will provide partial funding for a mulching and backyard composting program that also includes providing source material to Pflugerville's regional composting center. Staff Resource Person: Jim Nuse, Public Works Director. 182.0 05565 LY 63 Ac. Y EA 2051 18.5 R0• ON LA . PARTNERS 427 R 7570 ROBINS N L PARTN " SH X 1465/4 +7 377 A PARTN 1996 7.08 WYOMING SPRINGS OBINSON LAND R325932 ROBINSON D LTD. RSHIP 197 Ac. ENTER 931 3.21 Ac ENTITY PR POSED BOX CULV LIMIT OF DRAINAGE AREA PARTICIPATING IN AGREEMENT AREA SUMMARY 8.000 Ac. 24.000 Ac. 055 91 GL NN 37,01' GRAPHIC S +ALE IN F ET Walgreens Proposed R.O.W. 1.895 Ac. 118.194 Ac. Not participating due 'to onsite detention Baker - Alcklen & Associates, Inc. ENGINEERS/SURVEYORS 203 East Main St., Suite 201 Round Rock Texas 78664 PH: (11} 244-9620 FAX: (512) 244-9623 C ST Pi\RTICIF STRUCK REGIO Ti AL D GREE MENT T NA E ThCILTES FM 620 CULVERT AND APPURTENANCES AT THE END OF OLD SMYERS LANE R.O.W. EXH II:.IT DEC. 1999 958 - 301 -18