The URL can be used to link to this page

CM-2015-742 - 6/12/2015wel a*111"I k -10Z41 7 CONTRACT MANAGEMENT SECTION CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION Required for Submission of Specific City Manager Items Department Name: Information Technology Project Mgr/Resource: Ramsey Saad City Manager Approval Oncor Electric Delivery Pole Attachment Permit Project Name: Application Contractor/Vendor: Oncor Electric Delivery Company t.mA woratng Consider authorizing a Delivery Pole Attachment Permit Application from Oncor Electric Delivery Company. Approval ��// ExlEmployee E.E. (Ric) Bowden �—vatC'April 1, 2015 �'�4i►„c�n�i— City of Round Rock ROUND ROCK TEXAS Agenda Item Summary Agenda Number: Title: Consider authorizing a Delivery Pole Attachment Permit Application from Oncor Electric Delivery Company. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 4/10/2015 Dept Director: Heath Douglas Cost: $390.00 Indexes: Attachments: LAF.pdf, PermitApplication.pdf Department: Information Technology Text of Legislative File CM -2015-742 The Oncor Pole Attachment Permit Application is a step in a process that will allow us to attach fiber infrastructure to existing Oncor utility poles throughout the City. It is related to the Oncor Distribution Pole License Agreement dated October 29, 2013 previously signed by the City Manager on November 18th, 2013. A copy of this agreement signed by both parties is attached for reference purposes. Oncor requires that this permit application be submitted for every contiguous fiber run installed by the City. This permit application covers a new path to the Rabb House. The permit application triggers a pre -inspection and post -inspection of every pole that the City plans on attaching fiber to and will be conducted by an independent third party. Fees for the inspections are charged per permit application and per pole and do not include any make-ready or repairs that will be required to be completed before we can proceed with the pole attachments. These make-ready and repair costs are expected to minimal. The total number of poles that the City is requesting to attach to is six. The estimated inspection fees are $390.00 which will be funded out of the IT budget. Once the post -inspection takes place and the permits are approved we will enter into a yearly lease agreement with Oncor the details of which are outlined in the Oncor Distribution Pole License Agreement referenced above. This lease cost is currently $27.89 per pole which will be invoiced once per year. City of Round Rock Page 1 Printed on 4110/2015 ATTACHMENT A Oncor Electric Delivery Pole Attachment Permit Application Licensee: (2 1 t'-/ J, 1 o,S k2cCl permit Annlirntinn # Address: 221 I City & State: 2,,,, d iZriz I TiC Town or Area1�0..,�� cc(� , -T—X This Permit Application is submitted pursuant to the terms of that Distribution Pole License Agreement by and between Licensee and Oncor Electric Delivery, dated ' ..2"-/ , and is governed by the provisions of that Agreement. The definitions in Section 1 of that Agreement are hereby incorporated by reference in this Permit Application/Notification. ❑ Applicant does not have a Distribution Pole License Agreement with Oncor. By submitting this Permit Application, Applicant agrees that it is responsible for all costs incurred in connection with the permitting process. Applicant will not be allowed to make attachments on Oncor poles until Oncor and Applicant execute a Distribution Pole License Agreement and Applicant meets all requirements set forth therein. Date Permitting Party Anticipates Starting Construction (This date reflects when you would like to begin your work on Oncor poles. TRC will contact you if they have any issues or concerns related to their ability to process this PA without working overtime to meet the anticipated date. This does not include the power space make ready process.) ❑ TRC Overtime Authorized A. PERMIT APPLICATION PART II— (Licensee to check appropriate boxes, fill in blanks, date and sign) ? B�ttachment of Equipment on Poles Licensee desires to make I attachments on Pole(s) of which G have no existing Equipment on them. The attached drawing(s) and specifications identify each Pole on which Equipment is to be attached and describe the types and characteristics of the Equipment or other facilities to be attached to the Pole(s). ❑ Replacement or Modification of Equipment on Poles Licensee desires to replace or modify existing Equipment on Pole(s). The attached drawing(s) and specifications identify each Pole on which the Equipment is to be replaced or modified, and describe the types and characteristics of the Equipment involved in the replacement or modification. ❑ Relocation of Equipment to Poles Licensee desires to relocate existing Equipment on Pole(s) to separate Pole(s). The attached drawing(s) and specifications identify each Pole on which the Equipment is to be relocated. ❑ Removal of Equipment from Poles Licensee has removed Equipment from Pole(s). The attached dra ing(s) identifies each Pole from which Equipmentwas as remo(vveed and the type of Equipment removed. Dated: �' LD uii Authorized Represen r Revised Jan2014 (C) Copyright 3014 Oncor Electric Delivery Company. All rights reserved. CM- 0c)\S-114a Page I of 2 ATTACHMENT A Cincor Electric Delivery Pole Attachment Permit Application PART II(Oncor Electric Delivery to check appropriate boxes, fill in blanks, date and sign) Licensee's application to attach, replace, relocate or modify Equipment is: ❑ Approved ❑ Denied ❑ Conditionally approved subject to the modifications and conditions set forth on the attachment hereto. Dated: Oncor Electric Delivery Representative PART III (Licensee to sign, date and return original / retain one copy for Licensee records) Licensee hereby accepts the modifications and conditions set forth in Pa hereof and any pertinent attachment hereto (including responsibility for any estimated costs specified therein). Dated: V ' .� Authorized Representativ PERPETUAL INVENTORY OF POLES USED BY LICENSEE (For Oncor Electric Delivery use only) Number of Attachments Type of Service Previous Balance Added Removed New Balance Cable Telecommunications All Other B. NOTIFICATION PART IV SERVICE DROPS Licensee gives notice that it has attached one or more Service Drops on _ Pole(s). The attached drawing(s) and specifications identify each Pole on which one or more of those Service Drops was attached, and also describe the types and characteristics of those Service Drops. These Service Drops attachments were completed on [specify date]. ❑ Licensee gives notice that it has replaced, modified, relocated, or removed one or more existing Service Drops on Pole(s). The attached drawing(s) and specifications identify each Pole with respect to which one or more of those Service Drops was replaced, modified, relocated, or removed, and also describes the types and characteristics of the Service Drops involved in that replacement, modification, relocation, or removal. The replacement, modification, relocation, or removal of those Service Drops was completed on Revised Jan2014 (C) Copyright 2014 Oncor Electric Delivery Company. All rights reserved_ Pa -e 2 oft H J O C a � a , a V V Y d a lL Vwi�'S CNS• O O Y . a V C O O 4 V i t S\ e V�PJ Send Result Report 19KYOCERa MFP Job No.: 024759 Total Time: 0°01'04" Page: 004 Complete Document: doc02475920150612134427 ROUND ROCK TEM5 ADMINMS TIDN ATTENTION: TRC Solutions No. Date and Time Destination 001 06/12/15 13:45 918172761603 City of Round Rock Administration Department 221 E. Main Street Round Rock, 7X 78664 Office: 512-218-5401 Fax: 512-218-7097 FAX COVER SHEET DATE: 6.12A5 Times Type Result Resolution/ECM 0°01'04" FAX OK 200x200 Fine/On [ N4P1Y00776 1 ROUND ROCK TEXAS ADMINISTRATION DEPARTMENT June 12, 2015 TRC Solutions 2309 Superior Drive Arlington, TX 76013 To Whom It May Concern: Mayor Alan McGraw Mayor Pro -Tem George White r Councilmembers Craig Morgan Frank Leff ingwell Will Peckham John Moman Kris Whitfield City Manager Laurie Hadley City Attorney Stephan L. Sheets On April 1o, 2015, City Manager, Laurie Hadley, executed a License Agreement with TRC Solutions. Enclosed is an executed copy of the agreement signed * Laurie Hadley regarding the TRC permit application involving fiber construction for Oncor electrical poles. A fax copy was also sent to (817) 276-1603 on June -12-15. Enclosed is an executed original for your files. If you have any questions, please feel free to contact Ramsey Saad, Operations Officer at (512) 671-2768. Sincerely, A"ItA-� Monique Adams Assistant to the City Manager Enclosure File -CM -2015-742 CITY OF ROUND ROCK 221 East Main Street, Round Rack, Texas 78664 [P] 512.218.5410 • [F] 512.218.7097 . roundrocktexas.gov