CM-2014-459 - 7/18/2014City of Round Rock
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Agenda Item Summary
Agenda Number:
Title: Consider authorizing a Pole Attachment Permit Application with Oncor
Electric Company for the Rabb House Fiber Optic Placement project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 7/18/2014
Dept Director: Brooks Bennett
Cost: $585.00
Indexes:
Attachments: Reference - Pole License Agreement, LAF.pdf, Permit Application.pdf
Department: Information Technology
Text of Legislative File CM -2014-459
The Oncor Pole Attachment Permit Application is a step in a process that will allow us to attach fiber
infrastructure to existing Oncor utility poles throughout the City. It is related to the Oncor Distribution Pole
License Agreement dated October 29, 2013 previously signed by the City Manager on November 18th, 2013. A
copy of this agreement signed by both parties is attached for reference purposes. Oncor requires that this
permit application be submitted for every contiguous fiber run installed by the City. This permit application
covers a new path to the Rabb House. The permit application triggers a pre -inspection and post -inspection of
every pole that the City plans on attaching fiber to and will be conducted by an independent third party. Fees
for the inspections are charged per permit application and per pole and do not include any make-ready or
repairs that will be required to be completed before we can proceed with the pole attachments. These
make-ready and repair costs are expected to minimal.
The total number of poles that the City is requesting to attach to is nine. The estimated inspection fees are
$585.00 which will be funded out of the IT budget.
Once the post -inspection takes place and the permits are approved we will enter into a yearly lease agreement
with Oncor the details of which are outlined in the Oncor Distribution Pole License Agreement referenced
above. This lease cost is currently $27.15 per pole which will be invoiced once per year.
Replace with Recommended Action (the ..Recommended Action above must not be removed)
City of Round Rock Page 1 Pdnted on 7/17/2014
CITY OF ROUND ROCK
CONTRACT MANAGEMENT SECTION
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Information Technology Project Name: Oncor Pole Attachment Permit
Project Mgr/Resource: Heath Douglas
x❑City Manager Approval
Approval
Contractor/Vendor: Oncor Electric Delivery Company
CMA Wording
Consider authorizing a Pole Attachment Permit Application with Oncor Electric Delivery Company for the Rabb House Fiber Optic
Placement project.
XREmployee
Notes/Comments
EE Bowden
ate July S, 2014
ATTACHMENT A
Oncor Electric Delivery Pole Attachment Permit Application
Licensee: i J
Address: Z( :h t -
City & State: iZo�J ( 1''X
Permit Application #
Town or Area ► ��.1 l l2�xz 0 T -K
trilhoo—is Permit Application is submitted pursuant to the terms of that Distribution Pole License Agreement by and
between Licensee and Oncor Electric Delivery, dated &-2-7 -13 , and is governed by the provisions of that
Agreement. The definitions in Section 1 of that Agreement are hereby incorporated by reference in this Permit
Application/Notification.
❑ Applicant does not have a Distribution Pole License Agreement with Oncor. By submitting this Permit
Application, Applicant agrees that it is responsible for all costs incurred in connection with the permitting
process. Applicant will not be allowed to make attachments on Oncor poles until Oncor and Applicant execute a
Distribution Pole License Agreement and Applicant meets all requirements set forth therein.
Date Permitting Party Anticipates Starting Construction
(This date reflects when you would like to begin your work on Oncor poles. TRC will contact you if they have any
issues or concerns related to their ability to process this PA without working overtime to meet the anticipated
date. This does not include the power space make ready process.)
❑ TRC Overtime Authorized
A. PERMIT APPLICATION
PART I (Licensee to check appropriate boxes, fill in blanks, date and sign)
ROWtoit-achment of Equipment on Poles
Licensee desires to make I attachments on / Pole(s) of which have no existing Equipment on them.
The attached drawing(s) and specifications identify each Pole on which Equipment is to be attached and describe the
types and characteristics of the Equipment or other facilities to be attached to the Pole(s).
0 Replacement or Modification of Equipment on Poles
Licensee desires to replace or modify existing Equipment on Pole(s). The attached drawing(s) and
specifications identify each Pole on which the Equipment is to be replaced or modified, and describe the types and
characteristics of the Equipment involved in the replacement or modification.
❑ Relocation of Equipment to Poles
Licensee desires to relocate existing Equipment on Pole(s) to separate Pole(s). The attached drawing(s) and
specifications identify each Pole on which the Equipment is to be relocated.
0 Removal of Equipment from Poles
Licensee has removed Equipment from Pole(s). The attached drawing(s) identifies each Pole from which
Equipment was removed and the type of Equipment removed.
Dated: N(11k Authorized Representa
Revised Jan2014 (C) Copyright 2014 Oncor Electric Delivery Company. All rights reserved. Pagel of 2
CM -2014-4S9
ATTACHMENT A
Oncor Electric Delivery Pole Attachment Permit Application
PART II(Oncor Electric Delivery to check appropriate boxes, fill in blanks, date and sign)
Licensee's application to attach, replace, relocate or modify Equipment Is:
D Approved 0 Denied
X Conditionally approved subject to the modifications and conditions set forth on the attachment hereto.
dated: 912,412.03.4 DncorEleetricDeRveryR@presentative Sherry Gush
TRC
PART III (Licensee to sign, date and return original I retain one copy for Licensee records)
difications and conditions sat forth in Part II
estimated costs specified therein). `
Authorized Representative.�i
PERPETUAL INVENTORY OF POLES USED BY LICENSEE
(For Oncor Electric Delivery use only)
Number of Attachments
Type of Service Previous Balance Added Removed New Balance
Cable
Telecommunications
All Other
B. NOTIFICATION
PART IV SERVICE DROPS
0 Licensee gives notice that it has attached one or more Service Drops on _ Petals). The attached drawings)
and specifications Identify each Pole on which one or more of those Service Drops was attached, and also
describe the types and characteristics of those Service Drops. These Service Drops attachments were
completed on [specify date].
O Licensee gives notice that it has replaced, modified, relocated, or removed one or more existing Service Drops
on Pole(s). The attached dmwing(s) and specifications identify each Pok with respect to which one or
more of those Service Drops was replaced, modified, relocated, or removed, and also describes the types and
characteristics of the Service Drops involved in that replacement, modification, relocation, or removal. The
replacement, modification, relocation, or removal of those Service Drops was completed on
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