CM-2014-465 - 7/18/2014City of Round Rock
JnWMDpC TF]USn "OPUM
Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Agreement No. 2 to the "City of Round
Rock Agreement for Architectural Services for 217 Commerce Cove
Municipal Court Project" with KA Hickman Architects and Interior
Designers.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 7/18/2014
Dept Director: Chad McDowell, General Services Director
Cost: $38,831.80
Indexes: 2007 General Obligation Bonds
Attachments: LAF, Supplemetal No.2 Agreement
Department: General Services Department
Text of Legislative File CM -2014-465
With this supplemental agreement the scope of work has increased due to the size of the
building going from 10,000sf to 13,000sf as well as the budget increasing 30%. In addition
we have added services (coordination with fire and audio visual designers) to their scope
during the design to avoid conflicts between AV, Fire and Architectural in the construction
phase costing time and money.
Staff Recommends Approval
Cost: $38,831.80
City of Round Rock Page 1 PNnted on 7/17/2014
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIUCITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: General Services
Project Mgr/Resource: Travis Wilkes
F--JCouncil Action:
ORDINANCE
Agenda Wording
Fx-x-1 City Manager Approval
Project Name: 217 Commerce Cove Municipal Court Building
ContractorNendor: KA Hickman
Q RESOLUTION
kAVIA woraing
ft
onsider executing Supplemental Agreement No. 2 to the "City of Round Rock Agreement for Architectural Services for 217
ft
ommerce Cove Municipal Court Project" with KA Hickman Architects and Interior Designers.
Attorney Approval
ffAttorney
Notes/Comments
Date 1df
0:lwdoxlSCCInts10118114011MISC100306328.XLS Updated 6/3/08
SUPPLEMENTAL AGREEMENT NO.2 TO
"CITY OF ROUND ROCK AGREEMENT FOR ARCHITECTURAL SERVICES
FOR 217 COMMERCE COVE MUNICIPAL COURT PROJECT
WITH KA HICKMAN ARCHITECTS & INTERIOR DESIGNERS"
CITY OF ROUND ROCK
STATE OF TEXAS §
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
KNOW ALL BY THESE PRESENTS:
FIRM: KA Hickman Architects & Interior Designers
ADDRESS: 1517 East Palm Valley Boulevard
PROJECT: Round Rock, Texas 78664
This Supplemental Agreement No. 2 to "City of Round Rock Agreement for Architectural
Services for 217 Commerce Cove Municipal Court Project with KA Hickman Architects & Interior
Designers" is made by and between the City of Round Rock, Texas (hereinafter referred to as the "City"),
and KA Hickman Architects & Interior Designers (hereinafter referred to as "KA Hickman").
WHEREAS, the City and KA Hickman executed an Agreement (hereinafter referred to as the
"Agreement") on the 13th day of the month of February, 2014 for provision of professional architectural
services and design services related to the new construction of a municipal court building at 217
Commerce Cove in Round Rock, Texas; and
WHEREAS, the City and KA Hickman also executed Supplemental Agreement No. 1 on the
same date; and
WHEREAS, it has now become necessary to amend the Agreement to add new services to the
Scope of Services, said services related to the addition of an Audio/Visual Consultant, the addition of a
Fire/Sprinkler Consultant, expansion of size of rooms and building space in the Project design resulting in
an increase in fees;
NOW, THEREFORE, premises considered, the City and KA Hickman agree that said
Agreement is amended as follows:
I.
The Scope of Services shall be amended by addition of the following:
A. Consultant Management Fee due to the addition of an Audio/Vision Consultant.
Audio-visual systems shall include:
• Court technology systems including sound systems, IR assistive listening, audio and video
recording, evidence presentation systems, video teleconferencing systems and remote
interpretation for the courtrooms, if required.
00306217/ss2
CM -2014-465
• Interpretation Service equipment located in the Jury Room.
• Provision of typical mark-ups for power, conduit, and voice/data requirements for the court
technology systems.
• Presentation systems (video presentation, audio, and videoconferencing) in conference room.
• Audio-visual systems control/resource management head -end equipment.
PROPOSED FEE: $29256.00
B. Consultant Management Fee due to the addition of a Fire/Sprinkler Consultant.
Fire/Sprinkler Design Services shall include:
• Design of a new sprinkler system.
• All work done per NFPA 13.
• All material used per NFPA 13.
• Drawing and specifications.
• Design and calculations as required for permit only.
PROPOSED FEE: $360.00
C. Expansion of room size and interior space in Project design resulting in an increase in
Architectural Services Fees.
PROPOSED FEE: $36,215.80
H.
Section 1.1.2.5 of the Agreement shall be amended by addition of the following:
The Fee Schedule relative to this Agreement shall show an increase for Basic Professional
Services in the amount of $38,831.80 for the additional services added to the Scope of Services by this
Supplemental Agreement No. 2 to the previous not -to exceed amount of $181,079.00, for an increased
not -to -exceed amount of $219,910.80.
[Signatures appear on the following page.]
2
IN WITNESS WHEREOF, the City and KA Hickman have executed this Supplemental
Agreement No. 2 in duplicate originals.
CITY OF ROUND ROCK, TEXAS
By:
Printed
Title:
Date Si
FOR CITY, ATTEST:
By: • V,
Saza L. White, City Clerk
KA HICKMAN ARCHITECTS &
INTERIOR DESIGNERS
By:
Printed Name: Keith HTckman
Title: Principal
Date Signed: July 2, 2014
FOR CITY PROVED AS O FORM:
By:
Steph . heets, City Attorney