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R-2014-1949 - 11/25/2014 RESOLUTION NO. R-2014-1949 WHEREAS, the U.S. Department of Housing and Urban Development ("HUD") has grant funds available to cities through the Community Development.Block Grant Program; and WHEREAS, HUD has submitted to the City for its approval, a Funding Approval/Agreement, a copy of which is attached hereto as Exhibit"A"; and WHEREAS, the City Council wishes to approve said Agreement,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Interim City Manager is hereby authorized and directed to execute on behalf of the City a Funding Approval/Agreement with HUD. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 25th day of November, 2014. ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: Igo/11 — (tOttidi - SARA L. WHITE, City Clerk 0112.1404;00315710 EXHIBIT „A» 6JD:Reading File 6JD:Grant File Funding Approval/Agreement U.S.Department of Housing and Urban Development Title I of the Housing and Community Office of Community Planning and Development Development Act(Public Law 930383) Community Development Block Grant Program OMB Approval No. HI-00515R of 20515R 2506-0193(exp 1/3112015) 1.Name of Grantee(as shown in item 5 of Standard Form 424) 3e.Grantee's 9•digil Tax ID Number: 3b.Grantee's DUNS Number: 4.Date use of funds may begin(mmrdd/yyyy): City of Round Rock 74-6017485 102740792 10/01/2014 2.Grantee's Complete Address(as shown in item 5 of Standard Form 424) 5a.ProjecUGrant No.1 6a.Amount Approved City of Round Rock B-14-MC-48-o514 502,576.00 221 E.Main Street5b.ProjacUGrant No.2 6b.Amount Approved • Round Rock,Texas 78664 5c.ProjecUGrant No.3 _ 6c.Amount Approved Grant Agreement: This Gmnt Agreement between the Department of Housing and Urban Development (HUD)and the above named Grantee is made pursuant to the authority of Title 1 of Ute Housing_anti Community Development Act of 1974,as amended.(42 USC 5301 er seq.).The Grantee's submissions for Title I assistance,the HUL reeulations at 24 CFR Pan 570(as now in effect anti as may be amended front tint:to time).anti this Funding Approval,including any special conditions/aultlendunis.corstitutt part of the Agreement. Subject to the provisions of this Grant Aercentent.HUD will stake the funding assistance specified here available to the Grantee upon execution of th, Arrceineut by the parties. The fundine assistance specified in the Fundine Approval may be used to pay costs incurred after the date specified in item 4 above provided tin activities to which such costs are related are carried out in compliance with all applicable requirements. Pre agreement costs may not be paid with funding assistance specifier here unless they are authorized in HUD reeulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of du responsibilities for environmental review,decision mal:inn.and actions,as specified and required in regulations issued by the Secretary pursuant to Section 104(g)of Title I ant published in 24 CFR Pan 58. The Grantee further acknowledges its responsibility for adherence to the A_recmcnt by sub-recipient entities to which it males funding assistanct hereunder available. U.S.Department of Housing and Urban Development (By Name) Grantee Name Elva F.Garcia Laurie Hadley Title Title Direct r,Community Planning ackd Development Interim City Manager Signature` 1 h - Date(mnvidd/yyyy) Signature Date(mmrd;yyyy) • 10/08/2014 7.Category of T Ile 1 Assistance fo Ibis Funding Notion 8.Special Conditions 9a.Date HUD Received Submission 10.check one (check only one) 1 (check one) (mmidrlfj) 08/15/2014 X a.Orig.Funding X a.Entitlement,Sec 106(b) Nona Ob.Date Grantee Notified Approval ❑b.State Administered,Sec 106(4)(1) X Attached iddr (mm }yyy)10/08/2014 0 b.Amendment ❑c.HUD-Administered Small Cities,Sec 106(d)(2)(B) Ye Amendment Number ❑d.Indian CDBG Programs,Sec 106(a)(1) 9c.Date d/of Start of /01/2 14 ❑e.Surplus Urban Renewal Funds,Sec 112(b) (mmlddfygyy) 10/01/201¢ Special Purpose Grants,Sec 107 11.Amount of Community Development t ❑ rP __ Block Grant I FY(2014) I FY( ) FY( ) ❑g.Loan Guarantee,Sec 105 a.Funds Reserved for this Grantee I 502a576.00 b.Funds now being Approved 502,576.00 c.Reservation to be Cancelled (11a minus 11b) 12a.Amount of Loan Guarantee Commitment now being Approved 12b.Name and complete Address of Public Agency Loan Guarantee Acceptance Provisions for Designated Agencies: The. public agency hereby accepts the Grant Am-cement executed by the Department of Housing and Urban Development on the above dare with respect to the above_rent number(s)as Grantee designated to receive loan 12e.Name of Authorized Official for Designated Public Agency . guarantee assistance,and agrees to comply with the tennis and conditions of the Agreement.applicable regulations.and other requirements of HUD now or hereafter in effect.pertaining to the assistance provided it. Title Signature HUD Accounting use Only Effective Dale Balch TAC Program Y A Reg Area Document No. Project Number Category Amount (mmtddlyyyy) F 153 — � - 1 7 6 Y Project Number Amount 0 Y Project Number Amount Data Entered PAS(mm/dd/yyyy) Date Entered LOCCS(mmrddlyyyy) Batch Number I Transaction Code I Entered By I Verileed By U.S.Department of Housing and Urban Development oho % San Antonio Field Office.Region VI H y Office of Community Planning and Development * 111111 11* H.F Garcia Federal Bld/U.S Courthouse 615 E.Houston Street,Suite 347 9Q4`ra.vsu San Antonio.Texas 75205-3601 Phone (210)475-6S20 Fax: (210)472-6825 n(� �} www.hudeov www.espnnol.hud.sov Ms.Lac e FTaal y014 Interim City Manager City of Round Rock 221 East Main Street Round Rock,TX 78664 Dear Ms.Hadley: SUBJECT: Approval of Five Year Consolidated Plan Strategy for Fiscal Years 2014—2018 and Fiscal Year 2014 Action Plan Submission Thank you for your timely submission of the City's 5 Year Consolidated Plan and One-Year Annual Action Plan. This letter selves as official notification of HUD's approval of your 5-Year Consolidated Plan Strategy for Fiscal Years(FY)2014-2018 and the One Year Annual Action Plan for FY 2014. The City's One Year Annual Action Plan is effective October 1,2014. The FY 2014 grants for the programs cited below are approved for the following amounts: PROGRAM AMOUNT CDBG $502,576 • The Consolidated Plan/Action Plan serves as a planning document for your jurisdiction,which builds on a participatory process among citizens,organizations,businesses,and other stakeholders;a submission for federal funds under HUD's formula grant programs for jurisdictions;a strategy to be followed in carrying out HUD programs;and a management tool for assessing performance and tracking results. We appreciate the hard work of the City staff in producing the Consolidated Plan Strategy and Annual Action Plan,and your continued collaboration with the various cities,City,state and federal stakeholders,numerous local non-profit and public service agencies,as well as the citizens of Round Rock to provide enhanced housing and community revitalization initiatives for your community. The standards for review of the Consolidated Plan/Action Plan as outlined in 24 CFR Part 91.500 are: Consistency with the Cranston-Gonzalez National Affordable Housing Actand whether it is "substantially complete". Based on our review of the City's Plan,the two basic regulatory requirements for approval of the Plan have been met. The City is reminded that annual Action Plans are evaluated for consistency with the Five Year Consolidated Plan Strategy in achieving designated high priority activities in the application for program funding. All quantitative goals stated in both your Action Plan and Consolidated Plan Strategy will establish the basis for performance evaluation when the City submits its end of the year Consolidated Annual Performance and Evaluation Report(CAPER). COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The Action Plan has been formatted to present a concise and comprehensive description on the use of the new program year funding. Your proposed Planning and Administration activities are within the 20 Percent Administration regulatory cap. In compliance with 24 CFR 91.220 requirements,the Action Plan showed the quantitative goals (outcome measures)for each activity. This year's Action Plan shows 100 percent of activities meeting a High Priority designation as stated in the Consolidated Planning Strategy. OFFICE OF FAIR HOUSING AND EQUAL OPPORTUNITY The City's Action Plan was reviewed by the OFHEO and the following general guidance is provided: The City is reminded of required compliance with all applicable civil rights laws,including Section 109 of the Housing and Community Development Act of 1974;Section 504 of the Rehabilitation Act of 1973; applicable provisions of title VI of the Civil Rights Act of 1964;the Fair Housing Act;and HUD regulations issued pursuant thereto. In particular,the grantee is reminded of the site and neighborhood standards required when using home funds. See 24 CFR 92.202 and the Fair Housing for HOME Participants guidance. The grantee is also reminded that in accordance with the Fair Housing Act,it must ensure that programs are administered in a manner to affirmatively further the policies of the Fair Housing Act in accordance with the certification at 24 CFR 91.225(a)(1)and 570.601. OFFICE OF PUBLIC AND INDIAN HOUSING (PIH) SAOPH is in the process of reviewing the Action Plan submission. A separate letter could be forthcoming should the results of their review determine the need to contact the City to provide or request further information. Thank you for your patience and consideration. GENERAL TO ALL PROJECTS Approval of your Action Plan does not give automatic eligibility approval to the specific projects identified in the Action Plan;as such approval of the specific projects cannot be made since supporting documentation is not required to be submitted. Approval of your Action Plan does not give automatic eligibility approval to subsequent projects created by amendments. The reallocation of funds which results in amendments or substantial amendments to the action plan must be processed in accordance with 24 CFR Part 91.505 and the City's Citizen's Participation Plan. The reallocation of funds should be reviewed carefully and approved only as "an exception"to the process and should not be become"the norm". The amendments resulting from these reallocations are generally time consuming to process and could eventually affect the City's ability to meet timeliness expenditure requirements. All program/project files should include all elements required in the regulations for"Records to be maintained",as cited in CDBG at 24 CFR 570.506. We remind the City that certain activities are subject to the provisions of 24 CFR Part 58 (Environmental review Procedures for Entities Assuming HUD Environmental Responsibilities). Funds for such activities may not be obligated or expended unless there is a written release of funds notification from our Field Office. To initiate this process for these activities,the City must submit to our office an executed HUD form 7015.15- Request for Release of Funds and Certification. Only units of general local government can assume responsibility for environmental reviews under 24 CFR Part 58. Sponsors can supply the required information to the responsible entity to prepare the review. Enclosed are two signed copies of the Grant Agreements and Funding Approvals for each program that constitutes the contracts between the Department of Housing and Urban Development and the City. Please sign each original Grant Agreement. Retain one original for your records and return the other agreement to us. Our office will retain one original Grant Agreement send a copy to the HUD Accounting Center to record the obligation. Failure to return the executed Grant Agreement within 60 days may be deemed to constitute rejection of the grant and cause for HUD to determine that funds are available for reallocation to other grantees. Should there be a need to establish or change the depository account where the grant funds are being wired to,a Direct Deposit sign-up form(SF-1199A)must be completed by both the City and financial institution and mailed to our Field Office. Please note that your upcoming Consolidated Annual Performance Report(CAPER)is due on December 29,2014.. We thank you for the submission of your Consolidated Plan. During the next year,we look forward to continuing our successful partnership with the City. If you have any questions concerning the grant notification set forth in this letter, please contact Valerie Reed-Sweed,Community Planning and Development Representative,at(210)475-6800,extension 2217. Sincerely, EI a F.Garcia Director,Office of Community Planning and Development cc:Elizabeth Alvarado,Community Development Block Grant Coordinator Addendum to the Grant Agreement for the CDBG Program- HUD form 7082. • In addition to the conditions contained on form HUD 7082, the grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Dun and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and Transparency Act as provided in 2 CFR part 25, Universal Identifier and Central Contractor Registration, and 2 CFR part 170, Reporting Subaward and Executive Compensation Information. • The grantee shall ensure that no CDBG funds are used to support any Federal, State, or local projects that seek to use the power of eminent domain,unless eminent domain is employed only for a public use. For the purposes of this requirement,public use shall not be construed to include economic development that primarily benefits private entities. Any use of funds for mass transit,railroad, airport, seaport or highway projects as well as utility projects which benefit or serve the general public (including energy-related, communication-related, water- related and wastewater-related infrastructure), other structures designated for use by the general public or which have other common-carrier or public- • . utility functions that serve the general public and are subject to regulation and oversight by the government, and projects for the removal of an immediate threat to public health and safety or brownsfield as defined in the Small Business Liability Relief and Brownsfield Revitalization Act(Public Law 107-118) shall be considered a public use for purposes of eminent domain. • The Grantee or unit of general local government that that indirectly receives CDBG funds may not sell, trade, or otherwise transfer all or any such portion of such funds to another such entity in exchange for any other funds, credits or non-Federal considerations,but must use such funds for activities eligible under title I of the Act. • • Page 2 of 2 form HUD-40093