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CM-2014-471 - 7/25/2014City of Round Rock /wW�HU�ROIX�TFlL15 Agenda Item Summary Agenda Number: Title: Consider authorizing the issuance of a Purchase Order to PlayWell Group. for the purchase of a shade structure for the Veterans Park Improvement Project Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 7/25/2014 Dept Director: Rick Atkins, Director Cost: $23,869.50 Indexes: General Self -Financed Construction; CDBG HUD Entitlement Grants Attachments: 7.25.14 LAF PlayWell, Inc., 7.25.14 PlayWell QUOTATION 36850 Department: Parks and Recreation Department Text of Legislative File CM -2014-471 This item would allow the City Manager to issue a purchase order to PlayWell Group for the purchase of a new pavilion at Veterans Park as part of the Veterans Park Improvement Project. This pavilion will be open to the public and provide a shaded space for birthday parties, family gatherings, and social events for all visitors. The Veterans Park Improvement Project is being jointly funded through Parks and Recreation funds, as well as CDBG HUD Entitlement Grants. The project includes the demolition of existing park amenities and construction of a new pedestrian path system, pavilion, and site furnishings. Staff met with the neighborhood twice over the past year to gather input on the park improvement plan. The final plan presented to the neighborhood received positive feedback and the neighborhood was excited to see the redevelopment efforts. Staff recommends approval of this item. City of Round Rock Page 1 Printed on 712312014 CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION Required for Submission of Specific City Manager Items Department Name: PARD Project Mgr/Resource: Aileen Dryden x❑City Manager Approval Approval Project Name: Request for Purchase Order issuance ContractorNendor: Ptayweu, Inc. CMA Wording Consider authorizing the issuance of a Purchase Order to PlayWell. Inc. for the Purchase of a shade structure for the Veterans Park Improvements Project Employee EE Bowden �a July 21, 2014 The PlayWell Grou Serving Texas, New Mexico, Arkansas and Oklahoma Toll Free: (800) 726-1616 Free Fax: (800) 560-9150 613 012 01 4 City of Round Rock 221 E. Main Street Round Rock TX 78664 UNITED STATES Tel: (512)-341-3355 Fax: (512)-218-5548 Thank You for Choosing The PlayWell Group, Inc. for all Your Park and Play Needs! Your Business is Appreciated! WARNING Surfacing Required! IMPORTANT! The PlayWell Group, Inc. and Playworld Systems, Inc. strongly recommend the use of resilient surfacing material under and around all playground equipment. Refer to the Consumer Protection Safety Commission's Publication Number 325, Handbook for Public Playground Safety, for suggested guidelines. See catalog for use zone dimensions. OWNER'S RESPONSIBILITY All playground equipment and surfaces must be maintained and/or inspected on a regular basis. The recommended minimum is once a week. Educate users in safe use of play equipment. Information signage is highly recommended to inform adults of their playground supervision responsibilities. Delivery Time Varies Depending on Manufacturer. Please refer to Quote to find Specific Time. ACTS OF GOD OR NON -PRODUCT PROJECT DELAYS SHALL NOT VOID THE ABOVE TERMS! RETURNS/CANCELLATIONS Your equipment will be ordered immediately upon receipt of written approval. All orders cancelled prior to shipment will be charged 108 of the equipment price. Orders cancelled after shipment but prior to installation will be charged delivery and return shipping and handling fees plus a 25% restocking fee. No refunds will be given on installed equipment. Installation Is Not Included On This Quote A separate installation quote must be included with your order if installation is required. Installation is not included in any price listed on this quote. Please sign below to acknowledge acceptance of these terms. CM -2014-471 - The PlayWell Group Serving Texas, New Mexico, Arkansas and Oklahoma Toll Free: (800) 726-1816 Free Fax: (800) 560-9150 QUOTATION SQ -36850 6/30/2014 Customer Contact Ship To City of Round Rock City of Round Rock City of Round Rock/Veterans 221 E. Main Street Accounts Payable Memorial PK Round Rock TX 78664 221 E. Main Street ROUND ROCK TX 78664 UNITED STATES ROUND ROCK TX 78664 UNITED STATES Tel: (512)-341-3355 UNITED STATES Fax: (512)-218-5548 Tel: (512)-671-2861 Account Terme Due Date Account Rep Schedule Data 64 NET 30 7/30/2014 Carl Simmons 8/29/2014 Quotation Po 8 Reference Ship VIA Page printed SQ -36850 Default Carrier 2 6/30/2014 10:03:03AM L Item Description Qty Price UM Discount Amount 1BuyBoard BUYBOARD 1 SOFA $0.00 2 This is a Buy Board Purchasing Cooperative Quote. Pricing Reflects Buy Board Discounts As Listed On Web Site www. buyboard.com Under The Vendor Listing For The PlayWell Group, Inc.Contract 9 423-13. Expires 09/30/2016 3 4 ICO-RH24X36M2V Icon Rectangle Hip Shelter 1 $23,315.00 EA $1,165.75 $22,149.25 2 Tier Multi -Rib Panel Roof, Powder Coating, Engineering Drawings Included 5SH-ICON Shipping a Handing 1 $1, 720.25 EA $1,720.25 6 ICON SHELTER SYSTEMS, INC. - Deliveries require special or additional care or attention. Please refer to the WARNING LABEL upon delivery. This Quotation is good for 30 Days from the date listed Tax Detaile Taxable $0.00 above. We appreciate the opportunity to quote and look EXEMPT $0.000 forward to serving your needs. To order, please fax this signed form including color choices, if necessary, and confirm the shipping address. This ship date is approximate. We reserve the right to change and collect _ Total Tax $0.00 interest in the amount of 1.58 per month if payment is not Exempt $23,869.50 received in full in accordance with the terms set Forth. Play Safely and PlayWell. Total $23,869.50 Customer PO /n Appreved Date: EC�4�/� Balance $23,869.50