CM-2014-473 - 7/25/2014City of Round Rock
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Agenda Item Summary
Agenda Number:
Title: Consider authorizing the issuance of a Purchase Order to PlayWorks, Inc.
for the installation of a shade structure for the Veterans Park Improvement
Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 7/25/2014
Dept Director: Rick Atkins, Director
Cost: $9,234.86
Indexes: General Self -Financed Construction; CDBG HUD Entitlement Grants
Attachments: 7.25.14 LAF Playworks, 7.25.14 PlayWorks INSTALLATION QUOTE
22191
Department: Parks and Recreation Department
Text of Legislative File CM -2014.473
This item would allow the City Manager to issue a purchase order to PlayWorks, Inc. for the
installation of a new pavilion at Veterans Park as part of the Veterans Park Improvement
Project. This pavilion will be open to the public and provide a shaded space for birthday
parties, family gatherings, and social events for all visitors.
The Veterans Park Improvement Project is being jointly funded through Parks and
Recreation funds, as well as CDBG HUD Entitlement Grants. The project includes the
demolition of existing park amenities and construction of a new pedestrian path system,
pavilion, and site furnishings. Staff met with the neighborhood twice over the past year to
gather input on the park improvement plan. The final plan presented to the neighborhood
received positive feedback and the neighborhood was excited to see the redevelopment
efforts.
Staff recommends approval of this item.
Cityof Round Rock Page 1 Printed on 712312014
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: PARD Project Name:
Project Mgr/Resource: Aileen Dryden Contractor/Vendor:
xQCity Manager Approval
Approval
Purchase Order Issuance
Inc.
CMA Wording
Consider authorizing the Issuance of a Purchase Order to PlayWorks, Inc. for the instillation of a shade structure forlhe Veterans
Park Improvements Project.
X❑Employee EE Bowden July 21, 2014
PlayWorks, Inc
Serving Texas, Arkansas and Oklahoma
Toll Free: (800) 726-1816 Free Fax: (800) 560-9150
6/30/2014
City of Round Rock
221 E Main Street
Round Rock TX 78664
UNITED STATES
Tel: (512)-341-3355
Fax: (512)-218-5548
PRICES AND PROJECT QUOTATION
PRICES shown in all of our Quotations are subject to change without notice. QUOTATION: Is for
acceptance within a maximum of 30 days from date of Quotation and prices are guaranteed only for
installations scheduled within one year from date of quotation.
TERMS & CONDITIONS
New accounts, nontax funded customers: 50& deposit and provide credit application. Balance due next 15
days or upon completion if installed by P1ayWell. Bonded public project terms: Bonding information and
credit application required. Deposit may be required. Late penalties may apply.
SURFACING REQUIRED!
IMPORTANT! The P1ayWell Group and Playworld Systems, Inc. strongly recommend the use of resilient
surfacing material under and around all playground equipment. Refer to the Consumer Product Safety
Commission's Publication Number 325, Handbook for Public Playground Safety, for suggested guidelines.
See catalog for use zone dimensions.
OWNER
All playground equipment and surfaces must be maintained and /or inspected on a regular basis. The
recommended minimum is once a week. Educate users in safe use of play equipment. Information signage is
highly recommended to inform adults of their playground supervision responsibilities.
DELIVERY TIME
Approximate Time to Deliver Materials is six weeks from the week the order is entered plus a few days
for transit. Submittal approvals if required will add additional time to the delivery schedule Order
will be placed after deposits are received, credit is approved, and /or full payment for material is
made. Visa, MasterCard, and American Express accepted. Please disregard if you have established prior
credit with us. Please contact your Sales Consultant for additional information.
ROCK CLAUSE
PlayWorks, Inc. reserves the right to charge for additional manpower and equipment rental if
subcontractors encounter rock that cannot be penetrated to drill installation holes with a mechanical
auger. Every effort will be made prior to installation to determine if additional rock charges will be
required. Your P1ayWell Sales Associate will notify you and meet you at the work site to review the
conditions requiring additional charges.
SITE ACCESS NOTE
The site for equipment to be installed must be accessible by trucks, trailers, Bobcats and/or a
tractor -trailer. In the event this equipment is used at your site, please note there may be signs of
access afterwards. We will try to keep this to a minimum. Please note, we are not responsible for
CM -2014-473
repairing sod, fixing concrete curbs, or sidewalks due to machinery trying to access the site through
or over these items, unless specifically spelled out in the above quotation! If the site is not
accessible due to fences, landscaping, sprinkler systems, etc., please address this issue with your
PlayWell Sales Associate. P1ayWell will review possible alternate means of access and include
additional charges if required in your proposal. Please discuss any concerns you may have about site
conditions with your P1ayWell Sales Associate prior to accepting our proposal.
ON SITE SECURITY
P1ayWell Group installation sub -contractors install caution tape around the immediate work area. Tape
is to be removed and disposed of by the customer a minimum of 24 hours after completion. Orange Safety
fencing or other security will be furnished for an additional charge. Please contact your Sales
Associate to request a quote.
UNDERGROUND UTILITIES NOTE
It is the customer's responsibility to locate ALL underground utilities in the area of installation and
have them marked unless prior arrangements are made. Please refer to Arkansas OneCall a minimum of 48
hours prior to digging. There are some public utilities that will locate and mark their own lines if
the customer calls them directly. Utilities usually require notification a minimum of 5-7 days prior to
digging when Dig Test is not used. Utility location includes but is not limited to power, water, gas,
sewer, telephone, and cable television. We must receive a faxed/mailed copy of the report from Dig Tess
or the company that marks the locations of your lines before digging will start.
TRASH DISPOSAL
P1ayWorks, Inc. installation sub -contractors will break down and consolidate all packing materials as
much as possible. If a customer -furnished dumpster is provided onsite, we will place trash within the
dumpster. Haul off and disposal of trash at no additional amount.
SITE COMENTS
Site preparation by others is not listed on this quote. Site must be level, free of utilities, and
rock. Site must be accessible to work trucks and equipment. Install schedule based on site readiness,
delivery of product, weather, and the results of weather on the site itself. No site security provided
after hours if not listed on this quote.
Installation will be ordered immediate upon receipt of written approval. Please fax all pages.
SIGNATURE
DATE: o��
Playworks, Inc
Serving Texas, Arkansas and Oklahoma
Toll Free: (800) 726-1816 Free Fax: (800) 560-9150
INSTALLATION QUOTE
SQ -22191 6/30/2014
Customer
Contact
Ship To
City of Round Rock
City of Round Rock
City of Round Rock/Veterans
221 E Main Street
Accounts Payable
Memorial Pk
Round Rock TX 78664
221 E Main Street
TBD
UNITED STATES
Round Rock TX 78664
ROUND ROCK TX 78664
Tel: (512)-341-3355
UNITED STATES
UNITED STATES
Fax: (512)-218-5548
Tel: (512)-671-2861
Account
Terms
Dua Data
Account Rep
Schedule Date
235
UPON COMPLETION
6/30/2014
Carl Simmons
8/29/2014
Quotation
PD N
Reference
Ship VIA
Page
printed
SQ -22191
Default Carrier
3
6/30/2014
9:56:50AM
L
Item
Description
Qty
Price
UM
Discount
Amount
1
BuyBoard
BUYBOARD
1
$O.00EA
$0.00
2
This is a BuyBoard Purchasing
Cooperative Quote. Pricing Reflects
BuyBoard Discounts as Listed on Web Site
www. buyboamd.com Under The Vendor
Listing For Playworks Inc. @423-13
Expires 9/30/2016
3
4IW-INSTALL
WIP Installation of Icon 24x36
1
$8,247.74
EA
$8,247.74
Rectangular Shelter w/ Standard
Multi -Rib Roof
5
IW -INSPECTION
WIP Inspection of Anchor Bolt Placement
6
$164.52
EA
$987.12
Anchor Bolts should be in Pour -Ready
Position Prior to Inspection. Playworks
will Determine Accuracy of Placement
Based on Manufacture's Dimensions. Any
Corrections must be make by Concrete
Contractor.
6
Rock
Rock Clause
1
$0.00
EA
$0.00
7
Playworks, Inc. reserves the right to
charge for additional manpower and
equipment rental if subcontractors
encounter rock that cannot be penetrated
to drill installation holes with a
mechanical auger. Every effort will be
made prior to installation to determine
if additional rock charges will be
required. Your P1ayWell Sales Associate
will notify you and meet you at the work
site to review the conditions requiring
additional charges.
This Quotation is good for 30 Days from the date listed
Tax Details
Taxable
$0.00
above. We appreciate the opportunity to quote and look
EXEMPT $0.000
forward to serving your needs. To order, please fax this
signed form including color choices, if necessary, and
confirm the shipping address. This ship date is
approximate. We reserve the right to change and collect
Total Tax
$0.00
interest in the amount of 1.58 per month if payment is not
Exempt
$9,234.86
received in full in accordance with the terms set forth.
Play Safely and PlayWell.
Total
$9,234.86
Customer PO N
Approved B Date /�
Balance
$9,234.86