CM-04-07-002�s e
July 2, 2004
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City of Round Rock advertisement.
This agreement is for a display ad in the Meeting Planner Guide for 2005.
Per Nancy Yawn.
CL:
J7 7-d
Request for Council Action/Finance Approval
Resolutions
Please submit this form when placing items on the council agenda or when submitting an item
to the City Manager for approval
Department:
Contact Person:
Project Name:
Hotel/Motel
Nancy Yawn
Meeting Planners Guide 2005
ContractorNendor Name: Weaver Publications
Amount: $
Agenda Wording:
Finance Approval
Project Manager/Resource
Council Meeting Date:
Funding Source:
Assigned Attorney:
City Mangager Approval
5216-710-30000
4,605.00 (contract, agreement,amendment,change order, purchase order,etc.)
Is Funding Required? Yes
If Yes, is the Amount over $5,000? Yes
[x
No
No
X
Initial Construction Contract
ElConstruction Contract Amendment
• Change Order
=Change in Quantity
=Unforeseen Circumstances
▪ Initial Professional Services Agreement
IDSupplemental Professional Svcs. Agr.
• Purchasing/Service Agreement
▪ Purchase Order
Item(s) to be purchased:
Amount
• Other (Please clearly identify action on lines below)
Comments:
IICouncii Agenda Item
Submission to City Manager -see required signatures below before submission to th'
City Manager.
X❑ Finance -Date and Signature: Cheryl Delaney 1 -Jul -04
El Purchasing -Date and Signature:
For Submissions to City Manager OnIt
Project Mgr. Signature:
Dept. Director Signature:
Olt
Legal Approval Signature:*
Pleas. ote that Legal App al is required on change orders submitted to the City
Manager that are $10,000 and above.
g/lynn/finAprvfform.xls
poq WEAVER OFFICIAL PUBLICATIONS
CONTRACT FOR DISPLAY ADVERTISING
P.O. Box 40580, Austin, TX 78704
Phone 512-312-0044 Fax 512-312-0999
Please make ail payments to:
Weaver Publications
2429 Alcott St.
Denver, CO 80211
t cation Name/lssue: 2005 Meeting Planner & Destination
Guide
"1!, Cai ro 1'Pt • 'uSt1I7.
CUSTOMER INFORMATION
Trade Name: Round Rock
Legal Name: City of Round Rock, Texas
Address: 221 East Main Street
Round Rock, Texas 78664
Phoney (512) 218-5401
Primary Contact Nancy Yawn
Title: Director CVB
Account No; ROU212
BILLING
Send billing information end Production Services Contracts to:
Company Name: City of Round Rock, Texas
Address: 221 East Main Street
Round Rock, Texas 78664
Phone: (512) 218-5401
Attention: Finance Department
Title:
AD INFORMATION
Ad Size: full page
Shape: NWA
Primary Premium Placement (See Rate Card for Pricing):
NWA
Art Deadline: 7/15/2004
Comments: Round Rock CVB
Arrountine use un!y' GMSM MIS —CS
CONTRACT PRICE
Pleasa note: The net contract amount sbown as the "final amount
due" below is based upon your agreement to supply Weaver with
press -ready electronic files per Weaver's specifications by the art
deadline indicated in this contract. Any time and expense incurred
by Weaver in modifying these electronic files, including adding or
changing photos, logos or other graphic elements, will be charged
to you in a separate Production Services Contract with agreed-
upon pricing and payment terms.
A. Display Ad Rate (from Rate Card)
B. Other Preminaa/Guaranteed Placement
C. Production Charges
Discounts
b. Agency
E. Prepayment
F. Package
G.
Subtotal:
15Wo
596
5%
Final Amount Due:
$ 6,140.00
S
6,140.00
(921.00)
(307.00)
(307.00)
(0m)
4,605.00
TERMS AND ACCEPTANCES
All payments are due to Weaver Texas Publications, Inc. at the
above address, by either the customer or its authorized agency or
other entity, as specified and agreed to on the attaebed Payment.
Plan Addendum regarding interest accruing on past -due accounts.
In the event of non-payment for this advertising, the customer or its
agency or other entity shall be responsible for ail costs of collection
incurred by Weaver, subject to limitations imposed by applicable
Iaw. Please note that the additional contract:enns attached to this
pagare an ' ' egad part of this Contract and customer agrees to
co ,tywith -ame.
I ba
Fa
this contract, the additional contract tons, and the
an addendum and I accept it on be2;all of the Customer.
oN
J..
(Nam
atur0
es Nuse, City Nana
e print)
AGC BY rftE
ACCEPTED tits T
FORM
(Date)
er, Cit of Round Rock
de)
FICIAL P1) LIGATIONS INC.
(Daly
� y�
Stephah L. Sheets, City Attorney
7 WWI,' MAGObiG7IG:YNa unilunr94na QvYai I nAuaa:wnua coir n/:nr frau bnn7-nE-Mnr
06/29/2004 10:30 FAX 218 3286
Round Rock Planning X1006/006
WEAVER OFFICIAL PUBLICATIONS
ADDITIONAL CONTRACT TERMS
1. THE SUBJECT MATTER of the advertisement, form, color, size, wading, illustration, end
typography must be appttved by Weaver Publications, int. ('Publiehar"). The Publisher reserves the right
to reject any advertising it deems to be inappropthte or offensive.
2. THE CUSTOMER PRESENTS that ft is authorized republish the entire contents and suljct matter
of dee advediswneut covered by the =tract. tract. The Customer hereby indemnifies the Publishes against any
and all liability, loss, or expense a singfrom claims for liability, Unfair competition, infeiagemast t
trademarks, copyrights wad odea propdemryrights, violation of rights of privacy and any other claims
arising from the publishing of said adverdsing.
3. THIS CONTRACT MAY BE CANCELED without charge only of requested by dee customer in
writing within five buaidess days of the contact data Custemas desiring to cancel a camera after Svc
business days, but beta the sales deadline date, must pay a cancellation fee equal to 10% Ofthe net
contract amount, or S500, whichever is greater. Until aarh cancellation fee is received by the Publisher, the
original contact shall nautili valid and enforceable under law. In no event, will the __1122u2sher
cancel a contract after *asides deadline
4. THE PUBLISHER WILL NOT be bound by any conditions, printed or otherwise, on insertion orders
ar instructions, which conditions conflict with, or altaa amend the terms and conditions set firth in the
contract or the infema ion brochure.
5, CHANGES IN ADVERTISEMENT (layout, copy, photos, etc.) only ran be made with the eenaeat of
dee Publisher. Expenses incurred by the Publisher for advertisement changes will be included in a separate
Production Services Contact to be executed between die Customer and the Publiter.
6. In metal, STANDARD WEB OFFSET PROCEDURES — SWOP will apply. Tim Publisher will
not be liable for etandatd color deviations caused by mechanical limitations, press sheet restraints, color
density limitations, rimy other press element that affects the final pees approval.
7, IT 13 THE RESPONSIBILITY of the Customer to approve the final advertising materials The
Publisher shall not be liable for any atom in the advertisement beyond ITS contra
8. PUBLISHER 15 NOT RESPONSIBLE for returning adyettisingmataiala =less specifically
requested by the Customer. If requested, media cannot be returned before 30 days after publication date.
9. In accepting this Contract for Display Advertising, THE CUSTOMER ACKNOWLEDGES that dee
Publisher has not, and cannot, guarantee any specific level of subsequent reader response to the ad bang
plate Because of the many factors that can impact ad response, all of which are beyond the Publisher's
conhd, ft shall remain the responsibility of the Customs to asearetn the effedivateas of the advatising.
The Customer ftutha agrees that ed effectiveness will not alter the contactual price to be paid the
Publisher for publishing the advertising.
lO.ALL CONTRACTS AND PROPOSALS ARE CONSIDERED PENDING UNTIL FINAL
ACCEPTANCE AND APPROVAL BY A CORPORATE OFFICER. All contracts will be
subject to final aedit approval and the publisher reserves the right to reject or cancel any contract for
sufficient muse faclucting: unacceptable credit history, customer payment delinquency, unreasonable
demands for final so work and &flypast invoice not being disputed in good fades.
5 wUd 0850I5115:11Vd 011V01190d STEL HaAVHIL:WOHl WV 0:01 3m. 0003-6d-Mflf
[e] WEAVER OFFICIAL PUBLICATIONS
PAYMENT PLAN ADDENDUM TO CONTRACT FOR DISPLAY ADVERTISING
Customer Name; Round Rock£ALE
Contract Date: 6/30/04.
Space Deadline Date:
Payment Plan Page: 1 of 1
Net From Previous Page:
I have read
Publicatto
with anA
(Cu
Into
at the rats of 1 'h% Per month will aoorue on any amounts not paid In accardanoe with the above dus dates
e abov terms and accept them on behalf of the Customer. I have received a copy of this Addendum. If paying by credit card I authorize Weaver
on my credit card for the above amounts on the corresponding due dates. I also understand that I will be responsible for any fess associated
E ecutive Ignatu
If paying by credit c: d pl a ovide the following information:
Card Type; Visa AmEx Master Card Discover
Card Number; Expiration:
Name as it appears on the card: Country:
Card Billing Address: City: St: _ Zip:
111 1 b14
(Date)
(Signature for Credit Card Authorization)
(Data)
EDVd o8 WSz15:xyi No IVoIZsnd svxHi ESAVIM:NOHJ NV o1:01 QOM frooz-od-Nnr
PAYMENT PLAN
CONTRACTS
Publication Name Break Date
Net Contract Amount
AU MPG 1 04 9/17/04
$4,605.00
Total Contract Amount;
$4,605.00
PAYMENT PLAN
Notes:
I
/
Payment Due Date Amount Payment
Due Date
Amount
1 9/17/2004 $4,605.00
Payable upon City's receipt of
invoice
Total Payment Amount:
$4,605.00
I have read
Publicatto
with anA
(Cu
Into
at the rats of 1 'h% Per month will aoorue on any amounts not paid In accardanoe with the above dus dates
e abov terms and accept them on behalf of the Customer. I have received a copy of this Addendum. If paying by credit card I authorize Weaver
on my credit card for the above amounts on the corresponding due dates. I also understand that I will be responsible for any fess associated
E ecutive Ignatu
If paying by credit c: d pl a ovide the following information:
Card Type; Visa AmEx Master Card Discover
Card Number; Expiration:
Name as it appears on the card: Country:
Card Billing Address: City: St: _ Zip:
111 1 b14
(Date)
(Signature for Credit Card Authorization)
(Data)
EDVd o8 WSz15:xyi No IVoIZsnd svxHi ESAVIM:NOHJ NV o1:01 QOM frooz-od-Nnr
WEAVER OFFICIAL PUBLICATIONS
ADDITIONAL CONTRACT TERMS
WEAVER OFFICIAL PUBLICATIONS'"
Advertisement Materials Form
Round Rock CVB
Please provide Information on what materials you would like to use for your full page
N/A aTi the • • stin 2005 Meeting Planner & Destination Guide:
❑Wewou
page
A proof o
❑ WviffCiVi
ewill.
like to use the same ad that ran in the on
your ad will be sent to you prior to publication.
changes.
rovide new ad materials by 7/15/2004.
❑Weh
inc'
e not yet decided on our ad materials. Please contact the person
ated below about our materials. We understand that all materials need to
at Weaver Publications no later than 7/15/2004.
Who should Weaver's Customer Service department contact for advertising materials?
Name: Brad Mays
Phone: (512) 344-2016
Fax:
E-mail: bmays@tateaustin.com
This individual will be contacted by the Customer Service Associate assigned to your
account after your contract has been processed.
Jam -s Nuse, Cit Mana•er Cit of
6 30Vd OGS96ISZIS:XVH NOIIV7I1HRd SVX31, RTAV3M:AOHJ WV OZ:OI Q3M 6001-0E-Nnf