CM-04-07-003ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Scott Rhode
Gary Coe
City Manager
James R- Nuse, P.E.
City Attorney
Stephan 1. Sheets
July 9, 2004
Tracey Kirkley
The Oldani Group, Inc.
10900 NE 4th Street, Suite 2030
Bellevue, WA 98004
Dear Tracey,
Attached is a copy of the agreement for the fire chief recruitment project. The
agreement was also faxed to you earlier this afternoon.
If you have any questions, please give me a call at 512-218-5410.
Sincer
ly,
Monique Adams
Administrative Assistant
City of Round Rock
CITY OF ROUND ROCK Administrative Dept, 221 East Main Street - Round Rock, Texas 78664
Phone: yz.218.5400 • Fax: 512,218.7097 - www.ct.round-rock.tx.us
Request for Council Action/Finance Approval -l~ C
Resolutions f, C(cyr�
Please submit this form when placing items on the council agenda or when submitting an item rn
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to the City Manager for approval.
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Department: Fire Department
Contact Person:
Project Name:
Teresa Bledsoe
Chief Recruitment
ContractorNendor Name: Oldani Group, Inc.
Amount: 12,500.00
Agenda Wording:
Finance Approval
Is Funding Required? Yes
If Yes, is the Amount over $5,000? Yes
I I
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
x
x
n Untoreseen Circumstances
x❑ Initial Professional Services Agreement
0
Supplemental Professional Svcs. Agr.
aft IL mra kPt 61'
Purchase Order
Item(s) to be purchased:
Project Manager/Resource Teresa Bledsoe
Council Meeting Date:
Funding Source:
General Operating
Assigned Attorney: Steve Sheets
(contract, agreement,amendment,change order, purchase order,etc.)
No
No
Amount
12,500.00
Other (Please clearly identify action on lines below)
Comments:
Council Agenda Item
Submission to City Manager -see required signatures below before submission to the
City Manager.
Finance -Date and Signature:
antl,Agnatura „
(67 T70)(i
For Submissions to City Manager Only
Project Mgr. Signature:
Dept. Director Signa
City Manager Signature:
Legal Approval Signature:
-77, kritAlart
Pleas
note that Legal Approval is required on change orders submitted to therCity
Manager that are $10,000 and above. g/lynn/finAprvlform.xls
July 7, 2004
Ms. Teresa Bledsoe
City of Round Rock
Transmitted via e-mail: tbledsoe@round-rockn.us
Subject: Fire Chief Recruitment
Dear Ms. Bledsoe:
Pursuant to our conversation regarding the Fire Chief search, outlined below is the scope of services
as well as the cost estimate for assisting the City of Round Rock with the Fire Chief recruitment.
Phase 1 - Recruiting Specification Preparation
Includes direct reports and interviews with the hiring authority and individuals key to the success of
the position, as designated by the hiring authority; generally 10 to 15 people maximum.
Phase II - Recruitment Efforts
Ad copy development and placement, marketing letters, direct phone recruitment, sourcing and
follow-up with prospective candidates.
FEES AND COST ESTIMATES
The professional fee to conduct the search for the Fire Chief is $8,500 plus out-of-pocket expenses
not to exceed $4,000. The expenses associated with the search are for travel, advertising, long
distance telephone, postage, and other charges which have been specifically authorized by a
representative of the City of Round Rock. All expenses would be billed monthly and would be
supported by receipt.
The professional fee will be billed in two equal installments; one-half of the fee would be billed at the
beginning of the search and the final one-half at the conclusion. M expenses are billed monthly and
are supported by receipt. Professional fees and expenses are also subject to a 1.5% Excise Tax
charged by the State of Washington, even though our clients are theoretically tax exempt
organizations.
The City of Round Rock has a right to cancel the assignment at its discretion but is responsible for
fees and expenses due to that point in the search. If the City of Round Rock chooses to retain The
Oldani Group, Inc. for the Fire Chief search and the burden of expenses associated with the search
City of Round Rock, Texas
Fire Chief Search
Proposal
Page 2 of 2
and related activities extends beyond 60 days of invoice, a 1.5% finance charge (based upon 18%
APR) will accrue on the balance past due and every 30 days thereafter.
SUMMARY
The Oldani Group, Inc. will make a dedicated effort to ensure diversity and gender-based
recruitment as a major part of this process. It is our understanding that this is a highly confidential
process and will make a commitment to the City of Round Rork that no information regarding the
executive search will be released with the prior approval of the City of Round Rock. We are pleased
to have the opportunity to be of service to the City of Round Rock, and look forward to the
possibility of working on this important project.
Sincerely,
THE OLDANI GROUP, INC.
Jerrold Oldani
President
JO/tk
I hereby authorize THE OLDANI GROUP, INC. to proceed with the search process as described
in this proposal.
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Nuse, P.E. Date
ager