CM-04-07-008t1 L.'
Request for City Council/City Manager Action Er.!
Please submit this form when placing items on the council agenda or when submitting an item to the City Manage` t`dr
Department: Engineering & Development Services Project Manager/Resource: Ruth Haberman, P.E.
Contact Person: Latha/Laura
Citywide Sidewalk Segment 3/Forest
Project Name: Creek Safety and Sidewalk Improvements
ContractorNendor Name: Allstate Services, Ltd.
Amount:
Council Meeting Date: 12 -Aug -04
Funding Source:
Assigned Attorney:
Capital Project Funds - GO 2001
$30,196.04 (contract, agreement,amendment,change order, purchase order,etc.)
Is Funding Required? Yes
Council Agenda Item Yes
Submission to City Manager - Yes
x
x
No
No
No
x
R.
(see required signatures below before submission to the City Manager)
▪ Initial Construction Contract
▪ Construction Contract Amendment #_
▪ Change Order # 1
n Change in Quantity
0 Unforeseen Circumstances
▪ Initial Professional Services Agreement
▪ Supplemental Professional Svcs. Agr. #
171 Purchasing/Service Agreement
❑ Purchase Order
Item(s) to be purchased:
Amount
$30,196.04
▪ Other (Please clearly identify action on lines below)
Agenda Wording: Consider a resolution authorizing the Mayor to execute Change Order #1 with Allstate Services Ltd for
the Citywide Sidewalk Improvements Segment 3/Forest Creek Safety & Sidewalk Improvements project.
For Submission to Cit Man er OnI
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature:
City Manager Signature:
Date:
Date:
Date:
Date:
Approval is required for all items requesting City Manager's approval.
Finance Approval
X❑ Finance -Date and Signature: 07-28-04 L. Olsen
▪ Purchasing -Date and Signature:
g/administration/cmgr-council actionxls 7-14-04
DATE:
SUBJECT:
ITEM:
July 23, 2004
City Managers Approval
Consider a resolution authorizing the Mayor to execute Change
Order #1 with Allstate Services, Ltd. for the Citywide Sidewalk
Improvements Segment 3/Forest Creek Safety & Sidewalk
Improvements project.
Department:
Staff Person:
Justification:
Engineering & Development Services
Danny Ha[den, P. E., City Engineer
Ruth Haberman P.E.
This change order reflects items in Change Directives #1 & #2 and adjustments
for actual construction quantities.
Funding:
Cost: $30,196.04
Source of funds: Capital Project Funds (G. O. Bond 2001)
Outside Resources: Allstate Services, Ltd.
Fisher Hagood, Inc.
Background Information:
This contract was approved by Council on September 23, 2003. Change Order
#1 reflects items in Change Directive #1 for unforeseen conditions of the
project, Change Directive #2 for unforeseen conditions and adjustment for
actual construction costs for the construction of sidewalks on Oakridge Drive,
Twin Ridge Drive and sidewalk and safety improvements in the Forest Creek
subdivision.
Public Comment: N/A
CITY OF ROUND ROCK
CONSTRUCTION CHANGE ORDER
PAGE 1 OF 2
DEPARTMENT: Public Works DATE: 7123/04
PROJECT: Citywide Sidewalk Improvements CHANGE ORDER NO: 1
Segment 3 / Forest Creek Safety & Sidewalk JUSTIFICATION:
ORIGINAL CONTRACT PRICE: $186,880.00 Change Directive #1 . Unforeseen condi H ons
PREVIOUS CHANGE ORDERS: N/A Change Directive #2 - Unforeseen conditions
THIS CHANGE ORDER: $30,196.04 Adjustment for actual construction quantities.
CHANGE ORDERS TO DATE: $30,196.04
CHANGE DATA
PREPARED BY:
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DATE
BY:
•
CONTRACTOR
TITLE: y , J
APPROVED:
CITY OF ROUND ROCK
Mrd
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE ORDER: 16.16%
PREVIOUS CHANGE ORDER: NIA
TOTAL % CHANGE: 16.16%
ORIGINAL CONTRACT PRICE PLUS
CHANGE ORDERS: $217,076.04
.
ITEM #
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
CITYWIDE SIDEWALK IMPROVEMENTS SEGMENT 3 - OAKRIDGE DRIVE AND TWIN RIDGE PARKWAY
3
4" thick concrete sidewalk
SF
650
$2.40
$1,560.00
4
Sidewalk pedestrian ramp (Type 1)
EA
-17
$800.00
($13,600.00)
5
Sidewalk pedestrian ramp (Detail 11C)
EA
16
$1,000.00
$16,000.00
6
Sidewalk at existing private sidewalk
EA
-1
$400.00
($400.00)
7
Reconstruction of existing driveway
EA
10
$1,500.00
$15,000.00
8
6" curb and gutter
LS
110
$18.00
$1,980.00
10
Pavement striping w/ warning signs
EA
-1
$550.00
($550.00)
12
Relocation of existing water meters
EA
-4
$1,800.00
($7,200.00)
13
Restoration and revegetation
SY
-1295
$4.50
($5,827.50)
CD 1-1
Rock retaining wall (C.D. #1)
LF
250
$25.00
$6,250.00
CD 2-1
Stairs demo/haul/install (C.D. #2)
RISER
3
$316.25
$948.75
CD 2-2
Rock demo and removal (C.D. #2)
CF
900
$4.26
$3,834.00
PREPARED BY:
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"Le. 47
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//e 574/r t,./2tit ✓1cr---S 6"/�.
DATE
BY:
•
CONTRACTOR
TITLE: y , J
APPROVED:
CITY OF ROUND ROCK
Mrd
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE ORDER: 16.16%
PREVIOUS CHANGE ORDER: NIA
TOTAL % CHANGE: 16.16%
ORIGINAL CONTRACT PRICE PLUS
CHANGE ORDERS: $217,076.04
07/29/2004 10:59 5122432990
07/29/2004 08:49 FAX 5122185563
DEPARTMENT: Public Works
A R DEMOLITION PAGE 03/03
CORR PUBLIC WORKS 21003
CITY OF ROUND ROCK
CONSTRUCTION CHANGE ORDER
PAi I OF 2
DA 723/04
PROJECT: Citywide Sidewalk Improvements CHANGE ORC 1
Segment 3 / Forest Creek Safety & Sidewalk JUSTIFICATIC
ORIGINAL CONTRACT PRICE: 5186,880.00 Change DirectivE
PREVIOUS CHANGE ORDERS: NIA Change Directive
THIS CHANGE ORDER: - $30,196.04 Adjustment for actual construction quantities,
CHANGE ORDERS TO DATE: $30,196.04
I dews
ions
PREPARED BY:
l�11 ENGINEER
'41ST' n- . / VtCFz 42
C[}NTRp TOR
t3Y: r 1 / I(! 7/o t
TITLE: �Nrd�.
DATE
APPROVED:
CITY OF ROUND ROCK
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE ORDER: 16.1696
PREVIOUS CHANGE ORDER: NIA
TOTAL % CHANGE: 16.16%
ORIGINAL CONTRACT PRICE PLUS
CHANGE ORDERS: $217,076.04
07/29/2004 THU 10:00 ITX/RX NO 53061 ZJ003
OF
OS
UNIT
QTY,
UNIT
PRICE
. _
ABAED
DAYWSDESCRIPTION
C�pAwCHAN
AMOUNT WORKING
cnryv7DE
SIDEWALK IMPROVEMENTS SEGMENT - OKR1Dcw DRIVE AND 7MRIDGE MAMMY
3
4" thick concrete sidewalk
SF
650
52.40 $1,580.00
4
Sidewalk pedestrian ramp (Type 1)
EA
-17
$800-00
(:13,600.00)
5
Sidewalk pedestrian ramp (Detail 1IC)
EA
16
-1
$1,000.00
$400.00
$18 000.00
(3400.00)
1E5,000.00
$1,980.00
($850.00)
($7.200.00)
($5,827.50)
$8,250.00
6
Sidewalk at exisang private sidewalk
EA
7
Reconstruction of edsting driveway
8" curb and gutter
Pavement striping w/ warning signs
Relocation of existing water meters
EA
LS
EA
EA
SY
LF
10
110
-1
-4
-1295
250
$1,500.00
$18.00
5550.00
$1,800.00
$4.50
$25.00
8
10
12
13
Restoration and revegetation
Rock retaining well (C.D. #1)
co 1-1
CD 2-1
Stairs demo/haul/kW:a (C.D. #2)
RISER
3
$31625
_
$948.75
CD 2-2
Rock demo and removal (C.D. #2)
CF
900
$4.28
$3 834.00
_o i
PREPARED BY:
l�11 ENGINEER
'41ST' n- . / VtCFz 42
C[}NTRp TOR
t3Y: r 1 / I(! 7/o t
TITLE: �Nrd�.
DATE
APPROVED:
CITY OF ROUND ROCK
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE ORDER: 16.1696
PREVIOUS CHANGE ORDER: NIA
TOTAL % CHANGE: 16.16%
ORIGINAL CONTRACT PRICE PLUS
CHANGE ORDERS: $217,076.04
07/29/2004 THU 10:00 ITX/RX NO 53061 ZJ003
DEPARTMENT: Public Works
CITY OF ROUND ROCK
CONSTRUCTION CHANGE ORDER
PAGE
DATE:
PROJECT: Citywide Sidewalk Improvements
Segment 3! Forest Creek Safety & Sidewalk
CHANGE DATA
CHANGE ORDER NO:
2 OF 2
7123104
1
ITEM #
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
CD2 -3
Sidewalk demo and removal (C.D. #2)
SF
70
$9.78
$684.60
CD2 -4
Driveway admixture (C.D. #2)
EA
12
200.00
$2,400.00
SUBTOTAL $21,079.85
FOREST CREEK SAFETY AND SIDEWALK IMPROVEMENTS
22
Widen existing sidewalk 1 foot
LE
150
$9.00
$1,350.00
23
Replace existing 4' wide sidewalk with 5'
wide sidewalk
SF
405
$7.00
$2,835.00
26
4" wide warning striping
LF
-60
$2.00
($120.00)
30
4" thick concrete sidewalk
SF
551
$240
$1,322.40
32
Restoration and revegetation
SY'
-853
$4.50
($3,838.50)
CD1-1
Rock retaining wall (C.D. #1)
LF
134
$25.00
$3,350.00
CD2 -3
Sidewalk Demo (C.D. #2)
SF
393
$9.78
$3,843.54
C01-1
Additional cost for adjusting existing
manhole cover and ring (this C.O.)
LS
1
$373.75
$373.75
SUBTOTAL $9,116.19
38
C.D. #1
21
39
C.D. #2
11
TOTAL: $30,196.04
32
constco2/forms6/Ik
final quanates.)0_S
Bid Documents
Actual Quantifies
Difference
BID ITEM
ITEM DESCRIPTION
UNIT PRICE
UNIT
QTY
TOTAL
QTY
TOTAL
City Wide Sidewalks, Segment 3
Oakridge and Twin Ridge
1
Erosion Control & Tree Protection
$750.00
Is
1
5750.00
1
5750.00
50.00
2
Traffic Control Measures
51,000.00
Is
1
51,000.00
1
51,000.00
50.00
3
4" thick Concrete Sidewalk
52.40
s.f.
20350
$48,840.00
21000
550,400.00
51,56900
4
Sidewalk Pedestrian Ramp, Type 1
5800.00
ea
19
515,200.00
2
51,600.00
($13,600.00)
5
Sidewalk Pedestrian Ramp, (Detail ll®)
51,000.00
ea
5
$5,00.00
21
521,000.00
$16,000.00
6
Typical Sidewalk at East Private Sidewalk
5400.00
ea
3
51,20.00
2
5800.00
(540000)
7
Reco0strui.tivit of existing driveway
$1,50.00
as
7
$10,50.00
17
525,500.00
515,000.00
8
6^ Cum and Gutter
518.00
Is
110
51,980.0
220
$3,960.00
51,980.00
9
Crosswalk Striping
$450.00
ea
2
5900.00
2
5900.00
$0.00
10
4" wide Pavement Striping with wit worming signs
$550.00
ea
1
5550.00
0
50.00
(555000)
11
Rebuild existing planter
52500.00
ea
1
52,500.00
1
52500.00
50.00
12
Relocation of existing water meters
51,80.00
ea
4
57,200.00
0
$0.00
($7,200.00)
13
Restoration and revegetation
$4.50
sy
4340
519,530.00
3045
$13,702.50
($5,827.50)
CD1-1
Rock wall (Change directive#1)
525.00
I.f.
0
50.00
250
$6,250.00
$6,250.00
CO2 -1
Stairs Demo/Haul/Install (Change dredive#2)
5316.25
riser
0
50.00
3
5948.75
594835
CD2 -2
Rock Demo (Change directive #2)
$4.26
c.f.
0
50.00
900
$3,834.00
$3,834.00
CD2 -3
Sidewalk Deno (Change directive #2)
$9.78
s.f.
0
50.00
70
$684.0
5684.60
CO2 -4
Driveway admixture (Change directive #2)
5200.00
ea
0
$0.00
12
$2,40.00
$2,40.00
$115,150.00
$136,229.85
521,07925
Forest Creek Safety and Sidewalk Improvements
14
ErosionControl & Tree Protection
5750.00
Is
1
5760.00
1
5750.00
$0.00
15
Traffic Control Measures
51,000.00
k
1
51,000.00
1
51,000.00
50.00
16
Re -work cum and gutter, Detail 18
$1,000.00
ea
1
51,000.00
1
51,000.00
$0.00
17
widen existing sidewalk 1 foot
59.00
H
905
38,145.00
1055
39,495.00
51,350.00
18
Remove existing sidewalk and replace with 5' sidewalk
57.00
sf
325
$2,275.00
730
35,110.00
$2,835.00
19
Remove exislin9 elev. sidewalk and replace
52,50000
ea
2
35,000.00
2
35,000.00
30.00
20
Construct concrete retaining wall, detail 22
$40.00
H
80
$3,200.00
80
$3,20.00
$0.00
21
4" wide warning striping
52.00
H
60
5120.00
0
50.00
($120.00)-
M
Adjust existing manhole cover and ring
5500.00
ea
1
3500.00
1
$500.00
30.00
23
Demolish existing area inlet and plug
$1,000.00
ea
1
31,000.00
1
31,000.00
30.00
24
Storm improvements per details 23 and 24
$4,50.00
ea
1
54,500.00
1
54,500.00
$0.00
25
4" trick concrete sidewalk
$240
5.4
10100
524,240.00
10651
$25,562.40
51,322.40
26
Re -work existing headwall per detail #26
56,500.00
ea
1
56,500.00
1
$6,50.00
00.00
27
Restoration and revegetation
54.50
sy
3000
$13,500.0D
2147
59,661.50
($3,838.50)
001-1
Rock wall (Change directive#1)
525.00
I.f.
0
5020
134
$3,350.00
53,350.00
0023
Sidewalk Demo (Change directive 42)
39.78
s.f.
0
50.00
393
53,843.54
53,843.54
C01-1
Adjust existing manhole cover and ring "adjustment"
5373.75
ea
0
50.00
1
3373.75
5373.75
$71,730.00
580846.19
49,116.19
TOTAL
$186,880.00
3217,076.04
$30,198.04
WORK CHANGE DIRECTIVE
No. 1
DATE OF ISSUANCE 4/2/04
EFFECTIVE DATE 4/2/04
OWNER City of Round Rock
CON TRACTOR Allstate Services
Project: City Sidewalks Segment 3
ENGINEER's Project No. 22087
You are directed to proceed promptly with the following change(s):
Description: The sidewalk is to remain on the south side of Oakridge Drive
Purpose of Work Change Directive: Original plan was a cross-over to the north side.
Attachments: See drawings and notes.
If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a
Change Order based thereon will involve one or more of the following methods as defined in the
Contract Documents.
Method of determining change in
Contract Price:
® Unit Prices: Per original contract. In addition rock retaining wall $25.00 per L.F.
D Lump Sum
0 Cost of the Work
Estimated increase (decrease) in Contract Price:
$ 1 fit OErERM, NEO oy QIGANn-r,E
If the change involves an increase, the estimated
amount is not to be exceeded without further
authorization.
AG) E
NTRACTOR
RECOMMENDED:
5-fz-Ot(
Fist/ER N -A -Conn Z.,C.
By;
E
2
EJCPSC No. 4910 1996 Edition)
Prepared by the En
Institute.
Estimated increase (decrease) ingContract")
LR
21
Substantial Completion: —{Lf— days;
Ready for final payment: days.
Times:
AUTHORIZED.
L / Lbw '& lL
O
RaCaats
44-4
Avg/tn.
By: ;Corm J/tn.
41/44 n7/
int Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications
WORK CHANGE DIRECTIVE
INSTRUCTIONS
A. GENERAL INFORMATION
This document was developed for use in situations involving changes in the Work which, if not processed
expeditiously, might delay the Project. These changes are often initiated in the field and may affect the
Contract Price or the Contract Times. This is not a Change Order, but only a directive to proceed with
Work that may be included in a subsequent Change Order.
For supplemental instructions and minor changes not involving a change in the Contract Price or the
Contract Times a Field Order should be used.
B. COMPLETING THE WORK CHANGE DIRECTIVE FORM
Engineer initiates the form, including a description of the items involved and attachments.
Based on conversations between Engineer and Contractor, Engineer completes the following:
METHOD OF DETERMINING CHANGE, IF ANY, IN CONTRACT PRICE: Mark the method to
be used in determining the final cost of Work involved and the estimated net effect on the Contract
Price. If the change involves an increase in the Contract Price and the estimated amount is
approached before the additional or changed Work is completed, another Work Change Directive
must be issued to change the estimated price or Contractor may stop the changed Work when the
estimated time is reached. If the Work Change Directive is not likely to change the Contract Price,
the space for estimated increase (decrease) should be marked "Not Applicable".
Once Engineer has completed and signed the form, all copies should be sent to Owner for authorization
because Engineer alone does not have authority to authorize changes in Price or Times. Once authorized by
Owner, a copy should be sent by Engineer to Contractor. Price and Times may only be changed by Change
Order signed by Owner and Contractor with Engineer's recommendation.
Paragraph 10.03.A.2 of the General Conditions requires that a Change Order be initiated and processed to
cover any undisputed sum or amount of time for Work actually performed pursuant to this Work Change
Directive.
Once the Work covered by this directive is completed or final cost and times are determined, Contractor
should submit documentation for inclusion in a Change Order.
THIS IS A DIRECTIVE TO PROCEED WITH A CHANGE THAT MAY AFFECT THE CONTRACT
PRICE OR CONTRACT TIMES. A CHANGE ORDER, IF ANY, SHOULD BE CONSIDERED
PROMPTLY.
WORK CHANGE DIRECTIVE
No. _2
DA l E OF ISSUANCE 5/10/04
EFFECTIVE DATE 5/10/04
OWNER City of Round Rock
CONTRACTOR Allstate Services
Project: City Sidewalks Segment 3
ENGINEER's Project No. 22087
You are directed to proceed promptly with the following change(s):
Description: The sidewalk is to remain on the south side of Oakridge Drive
Purpose of Work Change Directive: Unforeseen conditions in new alignment.
Attachments: See drawings and notes.
If OWNER or CON 1 RACTOR believe that the above change has affected Contract Price any Claim for a
Change Order based thereon will involve one or more of the following methods as defined in the
Contract Documents.
Method of determining change in
Contract Price:
❑ Unit Prices: Per original contract.
In addition: stair demo/haul/install $316.25 per Riser
In addition: rock demo and removal $4.26 per c.f
In addition: sidewalk demo and removal $9.78 per s.f.
In addition: driveway admixture $200 per driveway
❑ Lump Sum
0 Cost of the Work
Estimated increase (decrease) in Contract Price:
$ To be determined by quantities.
If the change involves an increase, the estimated
amount is not to be exceeded without further
authorization.
AGREED BY:
NC-Lscrr1
TOR
RECOMMENDED:
tstrER tlacrnp 14,0 •
EN
By: 7
EJCDC No.
Prepared by the
Institute.
0=
eers Join
96 dition)
Con t Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications
Estimated increase (decrease) in Contract
Times: 11 working days
Substantial Completion: days;
Ready for fmal payment: days.
AUTHORIZED:
1 Vvt�E a it° /C r
47,&r, J
By:
WORK CHANGE DIRECTIVE
INSTRUCTIONS
A. GENERAL INFORMATION
This document was developed for use in situations involving changes in the Work which, if not processed
expeditiously, might delay the Project. These changes are often initiated in the field and may affect the
Contract Price or the Contract Times. This is not a Change Order, but only a directive to proceed with
Work that may be included in a subsequent Change Order.
For supplemental instructions and minor changes not involving a change in the Contract Price or the
Contract Times a Field Order should be used.
B. COMPLETING THE WORK CHANGE DIRECTIVE FORM
Engineer initiates the form, including a description of the items involved and attachments.
Based on conversations between Engineer and Contractor, Engineer completes the following:
METHOD OF DETERMINING CHANGE, IF ANY, IN CONTRACT PRICE: Mark the method to
be used in determining the final cost of Work involved and the estimated net effect on the Contract
Price. If the change involves an increase in the Contract Price and the estimated amount is
approached before the additional or changed Work is completed, another Work Change Directive
must be issued to change the estimated price or Contractor may stop the changed Work when the
estimated time is reached. If the Work Change Directive is not likely to change the Contract Price,
the space for estimated increase (decrease) should be marked "Not Applicable".
Once Engineer has completed and signed the form, all copies should be sent to Owner for authorization
because Engineer alone does not have authority to authorize changes in Price or Times. Once authorized by
Owner, a copy should be sent by Engineer to Contractor. Price and Times may only be changed by Change
Order signed by Owner and Contractor with Engineer's recommendation.
Paragraph 10.03.A.2 of the General Conditions requires that a Change Order be initiated and processed to
cover any undisputed sum or amount of time for Work actually performed pursuant to this Work Change
Directive.
Once the Work covered by this directive is completed or fmal cost and times are determined, Contractor
should submit documentation for inclusion in a Change Order.
THIS IS A DIRECTIVE TO PROCEED WITH A CHANGE THAT MAY AFFECT THE CONTRACT
PRICE OR CONTRACT TIMES. A CHANGE ORDER, IF ANY, SHOULD BE CONSIDERED
PROMPTLY.