CM-04-09-050Request for City Council/City Manager Action
Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval.
Department: Finance Project Manager/Resource:
Contact Person: Cindy Demers Council Meeting Date:
Project Name: Corporate Travel Charge Card Program Funding Source:
ContractorNendor Name: Bank One Assigned Attorney:
Amount: (contract, agygement,amendment,change order, purchase order,etc )
J
Is Funding Required? Yes
Council Agenda Item Yes
Submission to City Manager - Yes
X
No
No
No
X
X
RECD SEP 1 6 200
(see required signatures below before submission to the City Manager)
Agenda Wording:
Initial Construction Contract
❑ Construction Contract Amendment
❑ Change Order
Ti Change in Quantity
flj Unforeseen Circumstances
❑ Initial Professional Services Agreement
J Supplemental Professional Svcs. Agr.
X❑ Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
• Other (Please clearly identify action on lines below)
For Submission to City Manager Only
Project Mgr. Signature: /- .�--•+�
Dept. Director Signature:
City Attorney Signature:
City Manager Signature:
Date: f - 01 - D4e"
Date:
Date:
Date:
pproval is required for all items requesting City Ma a • -r's a • proval.
Finance Approval ❑ Finance -Date and Signature:
J Purchasing -Date and Signature:
g/administration/cmgr-council action.xls 7-14-04
BLUE SHEET FORMAT
DATE: September 13, 2004
SUBJECT: City Manager's Meeting -September 17, 2004
ITEM: Consider a resolution authorizing the City Manager to
execute an agreement with Bank One, NA for participation
in the Bank One, NA Corporate Travel Charge Card
Contract between Bank One, NA and Texas Building and
Procurement Commission.
Department: Finance
Staff Person: Cindy Demers, Finance Director
Justification: The City is a member of the State of
Texas Cooperative Purchasing Program (TBPC) and is
authorized under Texas Government Code Title 10 Section
2171.055 to utilize the Texas Building and Procurement
Commission State Travel Management Program. The
agreement allows the City to participate in the Bank One,
NA Corporate Travel Charge Card Contract between Bank
One, NA and TBPC.
Funding:
Cost:
Source of funds:
Outside Resources: N/A
Background Information:
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04
TRAVEL CARD PROGRAM.doc
General and Utility Operating Budgets
AGREEMENT BETWEEN ( 071.8„. ik (Co -Op Member) and
BAK ONE,NA
FOR PARTICIPATION IN CORPORATE TRAVEL CHARGE CARD PROGRAM
A county, municipality, school district, education service center, or public junior/community college, which is a member of the State of
Texas Cooperative Purchasing Program (Co -Op member) is authorized under Texas Government Code Title 10 Section 2171.055 to utilize
the Texas Building and Procurement Commission (TBPC) State Travel Management Program (STMP) services and may participate in the
Bank One,NA Corporate Travel Charge Card Contract between Bank One,NA and the TBPC.
In consideration of the mutual covenants and agreements, the parties hereto agree to the following:
The documents constituting this Agreement are the contract documents as defined in RFP #946-A 1 which are incorporated herein by
reference.
Representations and Warranties of the Co -Op Member
1. All Co -Op charges shall be for business purposes.
2. The rights and obligations of the Co -Op member under this Agreement are duly authorized, legal and valid, and this Agreement is a
binding obligation of the Co -Op Member, enforceable against Co -Op Member in accordance with its terms.
3. Execution of this Agreement by the Co -Op Member and performance by the Co -Op Member of its obligations under this Agreement will
not (i) constitute or result in a breach or default under Co -Op Member's charter or any contract to which Co -Op Member is a party or by
which it is bound, or (ii) result in the violation of any applicable law, regulation, ordinance, judgment, decree or order.
4. All approvals and authorizations required to permit the execution, delivery, performance and consummation by Co -Op Member of this
Agreement and transaction contemplated under this Agreement have been obtained.
5. Any Co -Op Member Charges by the Co -Op Member under this Agreement: (i) are duly authorized and constitute valid and binding
obligations of the Co -Op Member, enforceable against the Co -Op Member, (ii) shall not cause the Co -Op Member to exceed any legal limits
applicable to the Co -Op Member Charges when made, and (iii) constitute the legal expenditures of the Co -Op Member.
Co -Op Member
By:
Name:
Title:
Date:
BANK ONE, NA
By:
Name:
Title:
Date:
EFFECTIVE DATE (Agreement not effective unless executed by Bank One):
Certificate of Authority (to be signed by Legal Counsel for Co -Op Member)
This certifies that
❑ by Texas law, citation ; or
❑ by ordinance or citation
❑ by other legal authority, citation
is authorized (check one of the following and provide citation):
; or
to sign this Agreement on behalf of the named Co -Op Member and by so signing binds the Co -Op Member to all terms and conditions
contained herein, without limitation, for the duration of said Agreement.
4
Revised November 7, 2003
Signature
i'jgogoo
Texas Bar Number
ORDINANCE NO. C"r" -fit `% il--k)61--/
AN ORDINANCE AMENDING THE CODE OF ORDINANCES (1995
EDITION), CITY OF ROUND ROCK, TEXAS, CHAPTER 1, SECTION
1.1104 AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND/OR EXPEND FUNDS FOR BUDGETED ITEMS IN
THE MAXIMUM AMOUNT OF $50,000; AND PROVIDING FOR A
SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES
OR RESOLUTIONS.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
I.
That Chapter 1, Section 1.1104, Code of Ordinances (1995
Edition), City of Round Rock is hereby amended to read as follows:
1.1104 GENERAL AUTHORITY TO CONTRACT FOR EXPENDITURES
AND APPROVE CERTAIN CHANGE ORDERS
(1) General Authority to Contract for Expenditures
Pursuant to Section 4.01(f) of the Round Rock Home Rule Charter, the City Manager is
hereby authorized to execute contracts and/or to expend funds for budgeted items in the
maximum amount of $50,000.00; provided that all such contracts and expenditures are in
compliance with state laws requiring competitive bids. All contracts and/or expenditures
in excess of $50,000.00 must be approved in advance by the City Council.
II.
A. All ordinances, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
B. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof_
C. The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at which
this Ordinance was adopted was posted and that such meeting was
BPPDeskr RLDOX/o:/WoOx/ORD-1: _::i OS05,._, ,;i?./
open to the public as required by law at all times during which
this Ordinance and the subject matter hereof were discussed,
considered and formally acted upon, all as required by the. Open
Meetings Act, Chapter 551, Texas Government Code, as amended.
Alternative 1.
. By motion duly made, seconded and passed with an affirmative
vote of all the Council members present, the requirement for
reading this ordinance on two separate days was dispensed with.
READ,.PASSED, and ADOPTED on first reading this .7 day
of r1l {T/ L/ , 2004.
Alternative 2.
READ and APPROVED on first reading this the day of
, 2004.
READ, APPROVED and ADOPTED on second reading this the _
day of , 2004.
, May.r
of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secre ry
2