CM-04-10-062AO -/y -o2}
Request for City Council/City Manager Action Cam
Please submit this form when placing items on the council agenda or when submitting an item t the Cy Manger for approval.
Department: PARD Project Manager/ esource: t��s HHeeemeJVne(s
Contact Person: Vanessa Shrauner
Project Name: Brushy Creek East Trail
ContractorNendor Name: Baker-Aicklen & Assoc., Inc.
Amount:
Council Meeting Date: N/A
Funding Source: Williamson County Contributions & TPWD
Assigned Attorney: Veronica Rivera
$2,500.00(contract, agreement,amendment,change order, purchase order,etc.)
Is Funding Required? Yes
Council Agenda Item Yes
Submission to City Manager - Yes
x
x
NoI I
No
No
x
(see required signatures below before submission to the City Manager)
Agenda Wording:
▪ Initial Construction Contract
• Construction Contract Amendment
• Change Order
o Change in Quantity
D Unforeseen Circumstances
x� Initial Professional Services Agreement
▪ Supplemental Professional Svcs. Agr.
O Purchasing/Service Agreement
• Purchase Order
Item(s) to be purchased:
• Other (Please clearly identify action on lines below)
Amount
2,500.00
<'(;(0)---'
r
Y
For Submission to City Man
Project Mgr. Signature: i Date: (o /I 2. A
Dept. Director Signature: - ` Date: 6 . -01
City Attorney Signature: Date: /0 4 o y
City Manager Signature: Date: /0./S -0c'///
* Leg � • pproval is required for all Items requesting City Manager's approval.
Finance Approval
X❑ Finance -Date and Signature: 09-01-04 L. Olsen
O Purchasing -Date and Signature:
gla0ministrationlcmgr-council acibn.xls 7-14-04
DATE:
SUBJECT:
ITEM:
BLUE SHEET FORMAT
August 31, 2004
City Manager Approval — September 10, 2004
Request for approval of a Professional Services
Agreement with Baker-Aicklen & Associates, Inc. for
limited surveying and the creation of an exhibit of the
Freeman Tract Easement for the Brushy Creek East Trail
Project.
Department:
Staff Person:
Justification:
PARD
Sharon Prete, Parks and Recreation Director
M. James Hemenes, Park Development Manager
Professional services needed for the creation of an exhibit
to accompany an Easement Agreement. This Easement
Agreement is necessary to construct the Brushy Creek East
Trail Project.
Funding: $1,500,000.00
Cost: $2,500.00
Source of funds: Williamson County Contributions and TPWD Grant
Outside Resources: Baker-Aicklen & Associates, Inc.
Background Information: Based on the most recent City -Wide Surveys,
Trails have been identified as the number one
request by citizens for recreation opportunities.
From this, the City -Wide Trail System CIP
Program was formed. The CORR Parks and
Recreation Department (PARD) has been
tasked with developing hike and bike trails for
recreation, as well as connectivity. The latest
project in these efforts is the Brushy Creek
East Trail, which will consist of approximately
2.5 miles of trail and various other
improvements. The project is funded by
Williamson County and the Texas Parks and
Wildlife Department.
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04
Design
Professional
Firm:
Date:
LIMITED SERVICES AUTHORIZATION
BAKER-AICKLEN & ASSOC., INC.
203 E. Main St. Suite 201
Round Rock, Texas 78664
October 7, 2004
l!c[5-1 -03
Client: City of Round Rock
301 W. Bagdad Ste. 250
Round Rock, TX 78664
Attn: James Hemenes
Contract No.: 04-7163R2
Project Name/Location:
Trail Easement across Freeman tract on Brushy Creek, Round Rock, Texas.
Scope/Intent and Extent of Services:
Prepare a revised certified metes and bounds description with sketch for a hike and bike trail corridor
easement across from the Freeman tract in the City of Round Rock Williamson County, Texas
Fee Arrangement:
Lump Sum basis in the amount of $2,500.00.
Special Conditions:
1. This proposal does not include fees for setting or recovering property pins.
2. This proposal does not include fees for additional topographic or design surveys.
3. Any requested services not specifically covered by the above -listed Scope of Services will be provided on an
actual time and materials expended basis in accordance with the attached Standard Rate Schedule.. upon
authorization from the City of Round Rock.
Prepared by: //��
R. David Strutton, R.P.L.S. %0, S
(Printed Name/Title)
Gf/G
ignature) Date
A. William Waeltz, P.E, Branch Manager
(Printed Name/Title)
Baker-Aicklen & Associates, Inc.
(Name of Design Professional Firm)
Accepted by:
/6Is
Cl,) Date
int lam-• r`Gas 0E
Ct I -� %��,c-+lid l� J� ���
(Name o Client)
(Printed Name/Title)
STANDARD RATE SCHEDULE
Labor Rate Table 40
Effective October, 2003, the following rates are recommended for work performed on an hourly -charge basis. Rates include
company overhead and profit for services accomplished during regular working hours.
DIRECT LABOR
OFFICE PERSONNEL SERVICES
Classification Rates
Project Manager $120 per hour
Project Engineer/Surveyor/Planner $115 per hour
GIS Project Manager $105 per hour
Staff Engineer/Surveyor/Planner $100 per hour
Project Designer/Coordinator $ 95 per hour
Engineering/Surveying/Planning Associate $ 90 per hour
Engineering Assistant/Surveying Assistant/GPS Processor $ 75 per hour
GIS Analyst $ 70 per hour
Engineering/Surveying CAD Technician/Field Representative $ 65 per hour
Administrative Assistant $ 55 per hour
CAD Draftsman $ 50 per hour
GIS Technician $ 40 per hour
Expert Witness/festimony/Deposition Services Two Times Rates
Department Head $125 per hour
Branch Manager $135 per hour
Principal (as appropriate) $150 per hour
FIELD PARTY SERVICES Rates
1 -Man Field Party $ 75 per hour
2 -Man Field Party $100 per hour
3 -Man Field Party $125 per hour
4 -Man Field Party $150 per hour
GPS Field Unit with Operator (Note 5) $100 per hour
GPS Field Unit without Operator (Note 5) $ 60 per hour
DIRECT EXPENSES
Transportation:
By Finn's Passenger Vehicles (Note 1) $ 0.35 per mile
By Firm's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile
Subsistence of out -of -city services $120.00 per day
Reproduction & Printing by Finn, Prevailing Com -
Survey Stakes, Lathes, Iron Rods mercial Rates Or
and other Direct Expense Cost, Plus 10%
otes:
1. A mileage charge will be billed for projects exceeding a 50 -mile radius of the base office only.
2. Field Party rates include conventional equipment, supplies and survey vehicles. Abnormal use of stakes, lathes, etc.,
used such as during the construction phase of a project will be charged as indicated.
3. A minimum of two (2) hours field party time charge will be made for show -up time and return to office, resulting from
inclement weather conditions, etc.
4. Field Party stand-by time will be charged for at the above -shown appropriate rates.
5. Rates apply to actual time GPS units are in use. All other time will be charged u appropriate normal field party rates.
6. The firm's professional liability is limited to the total amount of compensation under the Professional Services
Agreement to a maximum of $50,000.
BAKER-AICKLEN
6 ABBOCIATEB. INC.
I3:\
ENGINEERS/SURVEYORS