CM-04-11-072t✓
Request for City Council/City Manager Action
Please submit this form when placing items on the council agenda or when submitting an item to the City Mana ftf"rf p rp al.
t+t:
Department:
Contact Person:
Project Name:
ContractorNendor
Amount:
Engineering & Development Services
Ruth Haberman, P.E.
Citywide Sidewalk Segment 2
Name: D. Shaffer Concrete Co., Inc.
$1,206.50
Is Funding Required?
Council Agenda Item
Submission to City Manager -
Yes
Yes
x
No n
No
Yes x No n
trot
Project Manager/Resource: Ruth Haberman, P.E.
Council Meeting Date: 23 -Nov -04
Funding Source:
Assigned Attorney:
(contract, agreement,ame]dment,change order, purchase order,etc.)
G. O. Bonds 2001
(see required signatures below before submission to the City Manager)
Agenda Wording:
❑ Initial Construction Contract
❑ Construction Contract Amendment
❑ Change Order
ii Change in Quantity
F-1 Unforeseen Circumstances
# 1
❑ Initial Professional Services Agreement
❑ Supplemental Professional Svcs. Agr. #
❑ Purchasing/Service Agreement
❑ Purchase Order
Item(s) to be purchased:
Amount
4wo origi is
t(j-I? - ibll1 (1
Cc ' t -i e.
$1,206.50
❑ Other (Please clearly identify action on lines below)
For Submission to Citv Mane•er OnI
all117„
Cf
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature:
City Manager Signature:
Date:
RC-. Date:
Date:
Date:
L ^ , l Approval is required for all items requesting City Manager's approval.
Finance Approval x❑
Finance -Date and Signature:
Purchasing -Date and Signature:
Budget -Date and Signature:
L. Olsen
N/A HB
N/A ESW
gladministrationlcmgrcouncil action.xls 7-14-04
DATE:
SUBJECT:
ITEM:
October 28, 2004
City Council Meeting - November 23, 2004
Consider an action by the City Manager to execute Change
Order #1 with D. Shaffer Concrete Co., Inc. for the
Citywide Sidewalk Improvements Segment 2 project.
Department: Engineering & Development Services
Staff Person: Danny Ha!den, P. E., City Engineer
Ruth Haberman P.E., Engineer
Justification: This change order reflects items in Change Directive #1
and adjustments for actual construction quantities.
Funding:
Cost: $1,206.50
Source of funds: G. 0. Bond 2001
Outside Resources: D. Shaffer Concrete Co., Inc.
Bury+Partners, Inc.
Background Information: This contract was approved by Council on
August 28, 2003. Change Order #1 reflects items in Change Directive #1
for unforeseen conditions, and adjustment for actual construction costs for
the construction of sidewalks in The Woods, Hermitage, Sam Bass Trails,
Egger Acres, Mesa Park, Lake Creek, Dove Creek and Downtown Round
Rock.
Public Comment: N/A
CITY OF ROUND ROCK
CONSTRUCTION CHANGE ORDER
DEPARTMENT: Public Works
PAGE 1 OF 1
DATE: 10/28/04
PROJECT: Citywide Sidewalk Improvements CHANGE ORDER NO:
JUSTIFICATION:
Segment 2
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS:
THIS CHANGE ORDER:
CHANGE ORDERS TO DATE:
$248,000.00 Change Directive #1 - Unforeseen conditions
N/A Adjustment for actual construction quantities.
$1,206.50
$1,206.50
CHANGE DATA
ITEM #
DESCRIPTION OF
CHANGES
UNIT
la
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
1
Concrete Sidewalk, 4 inch depth
SF
-789
$3.50
($2,761.50)
5
2
Sidewalk pedestrian ramp
EA
6
$650.00
$3,900.00
5
4
Restoration, revegetation, erosion control
LF
-2592
$1.00
($2,592.00)
5
Handrail
LF
-19
$30.00
($570.00)
6
Relocate existing water service, meter box
EA
-7
$350.00
($2,450.00)
C.D.#1-1
Retaining wall
LF
30
$25.00
$750.00
4
C.O.#1-1
Remove and replace concrete driveway (in
excess of expected 6' width)
SF
515
$7.00
$3,605.00
C.O.#1-2
Steel plate - Deerfoot Drive
EA
1
$925.00
$925.00
C.O.#1-3
Steel Plate - Nancy Drive
EA
1
$400.00
$400.00
TOTAL: $1,206.50
14
PREPARED BY:
ENGINEER
DATE
BY:
TITLE:
CONTRACTOR
, C oL i tiD.�
APPROVED:
eirki
CITY OF ROUND ROCK
11404
CITY
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE ORDER: 0.49%
PREVIOUS CHANGE ORDER: N/A
TOTAL % CHANGE: 0.49%
ORIGINAL CONTRACT PRICE PLUS
CHANGE ORDERS: $249,206.50
09/17/2004 15:23 FAX 512 328 0325
f$ury + Partners
ENGINEERING SOLUTIONS
February 24, 2004
Ms. Debra Shaffer, President
D. Shaffer Concrete Co., Inc.
1436 Grand Ave. Parkway
Pflugerville, Texas 78660
Bury+partners, Inc. I¢IUUL/UU4
Re: G.O. Bond Citywide Sidewalk Improvements - Segment 2
Round Rock, Williamson County, Texas
Dear Ms. Shaffer:
According to the Contract Agreement for Citywide Sidewalk Improvements Segment 2 Article 10.3,
we have the ability to make changes in the scope and schedule of the project if we can agree upon
these changes.
On January 14, 2004, it was determined that Shaffer Concrete had poured the following section of
sidewalk without approval. Sections that specifically present a problem are; 1709 Egger, 1707
Egger, 1703 Egger, 1603 Egger, and 1503 Egger. Modifications to the design of these driveways
may be referenced by Addendum No. 1 to the Project Manual for Citywide Sidewalk Improvements -
Section 2. After reviewing the sidewalks and driveways poured on January 13, 2004, it was
observed that the design of several driveways needed minor modifications. These modifications
would have been discovered and subsequent design changes made prior if Shaffer Concrete would
have sought out approval as required. In addition, the newly poured sidewalks described were not
properly protected from the rain and as a result they have not properly cured. It is our
understanding that Shaffer Concrete will replace all sidewalk and driveways as specified by the City
of Round Rock at no additional cost to the City.
The following Change Directive No. 1 was developed to address services and materials that were not
anticipated or accounted for at the time of the original contract. Specifically the addition of concrete
retaining walls along 1709 Egger Ave. and 801 Ferndale Drive. Also addressed with Change
Directive No. 1 is the additional concrete sidewalk and corresponding pedestrian ramps requested by
the City of Round Rock along Ferndale and Chaparral Drives (Detail Forthcoming). The additional
sidewalks and pedestrian ramps will require revegetation.
It is our estimate that these additional services should allow a contract completion extension deadline
of March 1, 2004.
OUR\ +P;\RTNFRS. IN('.
C'tmeuliin❑ P.m_inrer,, and SM.\c• t
.-\uyin 1)nl1.1, linuavn `:an \nlonu� \\';nlurn_itm. D.( .
7X746
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09/17/2004 FRI 15:15 [TX/RX NO 6170] [J]002
09/17/2004 15:23 FAX 512 328 0325
ury+Partners
NGINEERING SOLUTIONS
Bury+Partners, Inc.
4003/004
Ms. Debra Shaffer
February 24, 2004
Page 2
If you feel that any information contain herein is inaccurate, or if you have any further questions or
comments please feel free to contact our office, thank you.
Sincerely,
I\�
Nicolas Ruiz
Engineer V
f:\64S\05' Admin\Letters\022004 Sim ffer.doc\ce
09/17/2004 FRI 15:15 (TX/RX NO 6170] 2003
09/17/2004 15:23 FAX 512 328 0325 Bury+Partners. Inc. 4004/004
CONSTRI,JTION CHANGE DIRECTIVE No. ON t (1)
PAGE 1 0E2'/
DATE:
PROJECT: G.O. Bond Citywide Sidewalks -Section 2 CHANGE DIRECTIVE NO 1
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE DIRECTIVES:
THIS CHANGE DIRECTIVE:
$248,000.00
N/A
1
CHANGE DIRECTIVES TO DATE:
1
JUSTIFICATION:
(SEE ATTACHED LETTER)
PREPARED BY:
ENGINEER
Z/z:/d/
DATE
CONTRACTOR
BY:
TITLE:
APPROVED:
CITY OF ROUND ROCK
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE DIRECTIVE:
1
PREVIOUS CHANGE DIRECTO N/A
TOTAL % CHANGE:
ORIGINAL CONTRACT PRICE PLUS
CHANGE DIRECTIVES: 5252,950.00
constco2lforms6/Ik
09/17/2004 FRI 15:15 [TX/RX NO 6170] Il004
ADDED DAYS
DESCRIPTION OF
APPROX.
UNIT
CALENDAR/
ITEM #
CHANGES
UNIT
QTY.
PRICE
AMOUNT
WORKING
1
Concrete Retaining Wall
LF
18
$25.00
$450.00
4
2
Re-vegetation/Restoration
LF
170
$1.00
$170.00
(March 1)
3
Concrete Sidewalks
SF
680
$3.50
52,380.00
5
4
Sidewalk Pedestrian Ramp
EA
3
$650.00
$1,950.00
5
M / TOTAL:
$4,950.00
14
PREPARED BY:
ENGINEER
Z/z:/d/
DATE
CONTRACTOR
BY:
TITLE:
APPROVED:
CITY OF ROUND ROCK
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE DIRECTIVE:
1
PREVIOUS CHANGE DIRECTO N/A
TOTAL % CHANGE:
ORIGINAL CONTRACT PRICE PLUS
CHANGE DIRECTIVES: 5252,950.00
constco2lforms6/Ik
09/17/2004 FRI 15:15 [TX/RX NO 6170] Il004
Citywide Sidewalk Improvements - Segment 1
Quantity Adjustments
Unit Bid Bid Actual Actual Contract
Bid Item Unit Price Quantity Amount Quantity Amount Adjustment
Sidewalk SF $3.50 49000 $171,500.00 47573
Ramp Ea $650.00 33 $21,450.00 36
Reveg LF $1.00 11600 $11,600.00 8887
Drive Rebuild Ea $750.00 50 $37,500.00 50
Handrail LF $30.00 70 $2,100.00 51
Meter EA $350.00 11 $3,850.00 4
ADJUSTMENT FOR CONTRACT
QUANTITIES $248,000.00
$166,505.50 ($4,994.50)
$23,400.00 $1,950.00
$8,887.00 ($2,713.00)
$37,500.00 $0.00
$1,530.00 ($570.00)
$1,400.00 ($2450-00)
239,222.50 ($8,777.50)
CHANGE DIRECTIVE ITEMS
Sidewalk SF $3.50 0 $0.00 638 $2,233.00 $2,233.00
Ramp Ea $650.00 0 $0.00 3 $1,950.00 $1,950.00
Reveg LF $1.00 0 $0.00 121 $121.00 $121.00
Rock Wall LF $25.00 0 $0.00 30 $750.00 $750.00
CHANGE ORDER ITEMS
R & R Drive SF $7.00 0 $0.00 515 $3,605.00 $3,605.00
Steel Plate 1 EA $400.00 0 $0.00 1 $400.00 $400.00
Steel Plate 2 EA $925.00 0 $0.00 1 $925.00 $925.00
CHANGE DIRECTIVE + CHANGE ORDER - QUANTITY ADJUSTMENT $1,206.50
FINAL INVOICE AMOUNT 1 1 $249,206.501
Citywide Sidewalk Improvements - Segment 1
Quantity Adjustments
Bid Item Unit
Unit Bid Bid Actual Actual Contract
Price Quantity Amount Quantity Amount Adjustment
HERMITAGE
SIDEWALK
RAMPS
DRIVE
RESTORE
METER
FAWN RIDGE
SIDEWALK
RAMPS
DRIVE
RESTORE
HUNTERS TRAIL
SIDEWALK
RAMPS
DRIVE
RESTORE
PASSAGE
SIDEWALK
RAMPS
RESTORE
HOLLOW TREE
SIDEWALK
RAMPS
RESTORE
LATIGO TRACE
SIDEWALK
RAMPS
DRIVE
RESTORE
EGGER
SIDEWALK
RAMPS
DRIVE
RESTORE
HANDRAIL
WALL
R & R DRIVE
NANCY
SIDEWALK
RAMPS
DRIVE
RESTORE
HANDRAIL
METER
STEEL PLATE
WAYNE
SIDEWALK
RAMPS
$3.50
$650.00
$750.00
$1.00
$350.00
$3.50
$650.00
$750.00
$1.00
$3.50
$650.00
$750.00
$1.00
$3.50
$650.00
$1.00
$3.50
$650.00
$1.00
$3.50
$650.00
$750.00
$1.00
$3.50
$650.00
$750.00
$1.00
$30.00
$25.00
$7.00
$3.50
$650.00
$750.00
$1.00
$30.00
$350.00
$400.00
$3.50
$650.00
8022 $28,077.00
8 $5,200.00
11 $8,250.00
1952 $1,952.00
0 $0.00
2440 $8,540.00
3 $1,950.00
5 $3,750.00
423 $423.00
716 $2,506.00
1 $650.00
1 $750.00
193 $193.00
1612 $5,642.00
3 $1,950.00
122 $122.00
1560 $5,460.00
0 $0.00
0 $0.00
2624 $9,184.00
1 $650.00
1 $750.00
666 $666.00
12747 $44,614.50
5 $3,250.00
23 $17,250.00
2769 $2,769.00
$0.00
30 $750.00
515 $3,605.00
3588 $12,558.00
1 $650.00
1 $750.00
303 $303.00
25 $750.00
0 $0.00
1 $400.00
2140 $7,490.00
4 $2,600.00
Citywide Sidewalk Improvements - Segment 1
Quantity Adjustments
Unit Bid Bid Actual Actual Contract
Bid Item Unit Price Quantity Amount Quantity Amount Adjustment
DRIVE $750.00 2 $1,500.00
RESTORE $1.00 531 $531.00
HANDRAIL $30.00 26 $780.00
METER $350.00 1 $350.00
DEERFOOT
SIDEWALK $3.50
DRIVE $750.00
RESTORE $1.00
HANDRAIL $30.00
METER $350.00
STEEL PLATE $925.00
BURNET
SIDEWALK $3.50 1566 $5,481.00
RAMP $650.00 4 $2,600.00
RESTORE $1.00 $0.00
FERNDALE
SIDEWALK $3.50 5092 $17,822.00
RAMPS $650.00 6 $3,900.00
RESTORE $1.00 1229 $1,229.00
METER $350.00 1 $350.00
CHAPARRAL
SIDEWALK $3.50 638 $2,233.00
RAMPS $650.00 3 $1,950.00
RESTORE $1.00 121 $121.00
5466
6
699
$19,131.00
$4,500.00
$699.00
$0.00
2 $700.00
1 $925.00
ROUND ROCK
A PAR
ATOAK
V LLIAMSON
COUNTY
lREEKMO
EENSLOPES
RO UPJ(
CITYWIDE SIDEWALK IMPROVEMENTS - SEGMENT 2
(2001 G.O. BOND)
OVERALL SITE MAP
G:\648\05\64805EXH07.DWG I PROJECT No.: 648-05.00