CM-05-01-007a?
Request for City Council/City Manager Action
Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval.
Department: Human Resources Project Manager/Resource:Teresa Bledsoe
Contact Person: Teresa Bledsoe Council Meeting Date: 21 -Jan -05
Project Name: Oldani Group -Fire Chief Recruitment Funding Source:
Contractor/Vendor Name: Oldani Group -Fire Chief Recruitment Assigned Attorney:
Amount: $4,000.00 (contract, agreement,amendment,change order, purchase order,etc.)
Is Funding Required? Yes
Council Agenda Item Yes
Submission to City Manager - Yes
x
x
No
No
No
x
1.1)
t_t_ cc: GSI
(see required signatures below before submission to the City Manager)
▪ Initial Construction Contract
ElConstruction Contract Amendment
▪ Change Order
ET Change in Quantity
Unforeseen Circumstances
EDInitial Professional Services Agreement
OSupplemental Professional Svcs. Agr.
Purchasing/Service Agreement
ElPurchase Order
Item(s) to be purchased:
❑ Other (Please clearly identify action on lines below)
Amount
4,000.00
Agenda Wording: Consider a resohttion authorizing the Mayor to execute an agreement with Oldani Group.
Or professional services for the recruitment of the Fire Chief.
Out of pocket reimbursables increased due to the change of scope of services to include the design and
printing of the brochure.
For Submission to City Manager Only
Project Mgr Signature:
Dept. Director Signatures-Y�
City Attorney Signature:
City Manager Signature:
L
Date
Date
Date
, / Lt
Date: i A,
L gal Approval is required for all items requesting City Manager's approval.
Finance Approval
Finance -Date and Signature:
Purchasing -Date and Signature:
Budget -Date and Signature:
`10ki /do( L—
Cheryl Delaney 1/19/2005 .tration,/cmgr-council action.xls 7-14-04
01/19/2005 16:58 4254536786 OLDANIGROUP PAGE 02/03
January 19, 2005
Ms. Teresa Bledsoe
City of Round Rock
Transmitted via e-mail: tbledsoe(airound-rodttx.us
Subject: Amendment to Letter of Agreement for Fire Chief Recruitment
Dear Ms. Bledsoe:
Pursuant to our conversation regarding the Fire Chief search, outlined below is the amended scope
of services as well as the amended cost estimate for assisting the City of Round Rock with the Fire
Chief recruitment.
Phase I - Recruirinp Speci&cation_P_repatacioq
Includes direct reports and interviews with the hiring authority and individual; itcy to the success of
the rosition, as designated by the hiring authority; generally 10 to 15 people maximum.
Phase 11- Recruitment .Csdirotfs
Ad copy development and placement, design and printing of recruitment brochure, marketing letters,
direct phonc recruitment, sourcing and follow-up with prospective candidates.
FEES AND COST ESTIMATES
The professional fee to conduct the search for the Fire Chief is $8,500 plus amended out-of-pocket
expenses not to exceed $7,750.00. The expenses associated with the search are for travel, advertising,
long distance telephone, postage, and other charges which have been specifically authorized by a
representative of the City of Round Rock. All expenses would be billed monthly and, would bc
supported by receipt.
The professional fee will be billedin two equal installments; one-half of the fee would bc billed at the
beginning of the search and the final one-half at the conclusion. All expenses are billed monthly and
ate supported by receipt. Professional fees and expenses axe also subject to a 1.5% Excise Tax
charged by the State of Washington, even though our clients are theoretically tax exempt
organizations.
The City of Round Rock has a right to cancel the assignment at its discretion but is responsible for
fccs and expenses due to that point in the search. If the City of Round Rock chooses to retain The
Oldani Group, Inc. for the Fire Chief search and the burden of expenses associated with the search
JAN -19-2005 19:36 4254536786 98% P.02
01/19/2005 16:58 4254536786 OLDANIGROUP PAGE 03/03
City of Round Rock, Tis
Fire Chief Search
Proposal
Page 2of2
and related activities extends beyond 60 days of invoice, a 1.5% finance charge (based upon 18%
APR) will accrue on the balance past duc and every 30 days thereafter.
SUMMARY
The Oldani Group, Inc. will make a dedicated effort to ensure diversity and gender-based
recruitment as a major part of this process. It is our understanding that this is a highly confidential
process and will make a commitment to the City of Round Rock that no information regarding the
executive search will be released with the prior approval of the City of Round Rock. We are pleased
to have the opportunity to be of service to the City of Round Rock, and look forward ro the
possibility of working on this important project.
Sincerely,
THE OLDANI GROUP, INC.
Jerrold Oldani
President
JO/tk
I hereby authorize THE OLDANI GROUP, INC. to proceed with the search process as described
in this proposal..
Cam • R Nusc,-P.E.
City anager
//2c)/6,
Date
JAN -19-2005 19:36 4254536786 97% P.03