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CM-05-02-0222qL { M iVQbuncil/City Manager Action Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval. Department: Legal Project Manager/Resource: Bill Stablein Contact Person: Steve Sheets/Laura Levinson Council Meeting Date: Project Name: CR 113 (Kiphen Road) Improvements Funding Source: GO Bonds ContractorNendor Name: Paul Hornsby & Company Assigned Attorney: Steve Sheets Amount: $12,500.00 Is Funding Required? Yes Council Agenda Item Yes Submission to City Manager - Yes X No n No X NoI I (contract, agreement,amendment,change order, purchase order,etc.) yo�eJ (see required signatures below before submission to the City Manager) Agenda Wording: ▪ Initial Construction Contract ▪ Construction Contract Amendment El Change Order [Change in Quantity [ Unforeseen Circumstances ▪ Initial Professional Services Agreement ▪ Supplemental Professional Svcs. Agr. # ❑ Purchasing/Service Agreement ▪ Purchase Order Item(s) to be purchased: Amount Cc: Lynam X❑ Other (Please clearly identify action on lines below) $12,500.00 City Manager to enter into an engagement letter for professional appraisal services from Paul Hornsby & Company for CR 113 (Kiphen Road). For Submission to Ci Ma ca er OM Project Mgr. Signature. _ JYjj .tt/VL1 Date: 1-'0,59P '� Dept. Director Signature: _ Date: City Attorney Signature:Date: a -,i- a 6 - City City Manager Signature: Date: 'n -4 -Qs * Le proval is required for all items requesting City Manager's approval. Finance Approval x❑ Finance -Date and Signature: 1-27-05 L. Olsen ▪ Purchasing -Date and Signature: ® Budget -Date and Signature: N/A ESW 1/26/05 DATE: BLUE SHEET FORMAT February 28, 2005 SUBJECT: City Manager - February 4, 2005 ITEM: Authorization for the City Manager to enter into an engagement letter for professional appraisal services from Paul Hornsby & Company for the right-of-way for completion of the Kiphen Road improvement project. Department: Legal Staff Person: Steve Sheets/Laura Levinson Justification: Improvement to mobility in Northeast Round Rock. Funding: $12,500.00 Cost: Source of funds: Round Rock Transportation System Development Corp. Outside Resources: Paul Hornsby & Company, Inc. Background Information: Increased mobility to the Northeast quadrant of the City. Public Comment: N/A Blue Sheet Format Updated 01/20/04 01/24/2005 00:55 FAX PAUL HORNSBY & COMPANY REAL PROPERTY APPRAISERS AND CONSULTANTS 0002/005 January 21, 2005 Mr, Nyle Maxwell, Mayor City of Round Rock 221 E. Main Street Round Rock, TX 78664-5246 Re: Proposal for appraisal services relating to acquisition ofright-of-way for the proposed extension of Double Creek Road in Round Rock, Williamson County, Texas. Dear Mayor Maxwell: At your request, I am pleased to provide this proposal for appraisal services on the above - captioned properties. Terms of the assignment are summarized below. Real Estate to be Appraised: 1) Whole Property (Parcel 2 - Christianson Park Central): Approximately 46.526 acres of land, improved with several office/industrial buildings located along the southeast line of Kiphen Road, just east of FM1460. Part To Be Acquired: An irregular shaped area ofland containing 7.71 acres, extending through the central and northern portions of the whole property. Remainder: 38.816 acres ofland, improved with several office/industrial buildings, bisected into four tracts (sizes unknown) primarily situated along the north and south lines of the acquisition (proposed Double Creek Drive). 2) Whole Property (Parcel 3 - GCLC, Ltd.): Approximately 11.301 acres of land, improved with a ±11,016 SF office/industrial building located just south of Kiphen Road, and east of FM1460. 8303 N. MoPac Expressway. Suite A-150 • Austin, Texas 78757 .512/477-6311. Fax 512/477-1793 01/24/2005 00:56 FAX U1003/005 Mayor Maxwell January 21, 2005 Page 2 Real Estate to be Appraised (cont.): Purpose of the Appraisal: Use of the Report: Part To Be Acquired: a) A narrow, rectangular shaped area ofland containing 0.029 acre (1,267 SF), comprising the far northern boundary of the whole property. Remainder: 11.272 acres of land, improved with a +11,016 SF office/industrial building, located along the south line of the acquisition (proposed Double Creek Drive), just east of FM 1460. 3) Whole Property (Parcel 4/4E - Park Central Building Associates, L.P.): Approximately 10.11 acres of land, improved with a +16,056 SF office/industrial building located located along the southeast line of Kiphen Road, just east of FM1460. Parts To Be Acquired: a) a triangular shaped area of land containing 0.287 acre (12,493 SF), located in the far northwest portion of the whole property; and, b) a 0.193 acre (8,400 SF) drainage easement approximately 70' in width and 120' in length comprising a small area of the northeast portion of the whole property along Kiphen Road. Remainder: Approximately 9.823 acres of land, improved with a +16,056 SF office/industrial building located along the southeast line of Kiphen Road, east of FM 1460, subject to the above -referenced easement. To estimate just compensation for the proposed acquisitions. To assist the client in negotiations involving the acquisition of right-of-way for the proposed extension of Double Creek Road. 01/24/2005 00:56 FAX a 004/005 Mr, Maxwell January 21, 2005 Page 3 Appraisal & Reporting Standards: Fee: The appraisals will be developed and the reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. The results of our analysis will be set forth in summary appraisal reports as defined by Standard Rule 2-2(b), of USPAP. Parcel 2 - Christianson Park Central: Parcel 3 - GCLC, Ltd.: Parcel 4 - Yarkrentra1Building Assoc.: Total $4,750 $3,750 $4,000 $12,500 The fee for each appraisal is payable upon completion of the respective assignment. The fee reflects a three -parcel assignment and is contingent on all appraisals being undertaken concurrently. The quoted fee assumes an appraisal of land and site improvements, Should the primary improvements need to be appraised, the fee would be raised to a mutually agreed amount. Time spent in addition to the initial appraisals, including, without limitation, meetings, depositions, mediation, arbitrations, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: Paul Hornsby: $250/hour Staff Appraisers: $125-$200/hour Research Assistant: $85/hour 01124/2005 00:56 Fax V1005/005 Mr. Maxwell January 20, 2005 Page 4 Completion: As soon as possible, but not later than 45 days from authorization. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully Submitted, PAUL HORNSBY & COMPANY iul Hornsby, MAI, SRA, CRE President Accepted: a -4-0S Date City of Round Rock R..4 P. L.