CM-05-03-035Cper'• 0'!,x-0
Request for City Council/City Manager Action 1.
Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval.
Department: Planning/GIS Project Manager/Resource: Chris Collier
Contact Person: Chris Collier Council Meeting Date: none
Project Name: WCGISC/MOU Funding Source:
ContractorNendor Name: Assigned Attorney:
none
Steve Sheets
Amount: $0.00 (contract, agreement,amendment,change order, purchase order,etc.)
Is Funding Required?
Council Agenda Item
Submission to City Manager -
Yes
Yes
No n
No
Yes X No
X
3 -I
Lyii
(see required signatures below before submission to the City Manager)
Agenda Wording:
Initial Construction Contract
❑ Construction Contract Amendment #
❑ Change Order #
n Change in Quantity
Q Unforeseen Circumstances
❑ Initial Professional Services Agreement
❑ Supplemental Professional Svcs. Agr. #
❑ Purchasing/Service Agreement
❑ Purchase Order
Item(s) to be purchased:
Amount
❑ Other (Please clearly identify action on lines below)
Consider an agreement authorizing the City Manager to execute a Memorandum of Understanding
with the Williamson County Geographic Information Systems Council (WCGISC) for support and
to provide an open GIS forum to share common issues as well as exchange information and
expertise.
For Submission to Cit Mana! -rOnI
Project Mgr. Signature:�d L? Date: ed—
Dept. Director Signature: .....-1---- Date: / C5--
City Attorney Signature: * it R, Date:,-j7—
City Manager Signature: Date: 3 - / CJ - iss
Approval is required for all items requesting City Manager's approval.
Finance Approval ❑ Finance -Date and Signature:
❑ Purchasing -Date and Signature:
❑ Budget -Date and Signature:
gladministrationlcmgr-council action.xls 11-1-04
Request for City Council/City Manager Action
Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval.
Department: Planning/GIS Project Manager/Resource: Chris Collier
Contact Person: Chris Collier
Project Name: WCGISC/MOU
ContractorNendor Name:
Amount:
Council Meeting Date: none
Funding Source: none
Assigned Attorney: Steve Sheets
$0.00 (contract, agreement,amendment,change order, purchase order,etc.)
Is Funding Required?
Council Agenda Item Yes
Submission to City Manager - Yes
Yes No
X
X
No n
No
(see required signatures below before submission to the City Manager)
❑ Initial Construction Contract
▪ Construction Contract Amendment
▪ Change Order
=Change in Quantity
=Unforeseen Circumstances
▪ Initial Professional Services Agreement
❑ Supplemental Professional Svcs. Agr.
11 Purchasing/Service Agreement
▪ Purchase Order
Item(s) to be purchased:
Amount
▪ Other (Please clearly identify action on lines below)
Agenda Wording: Consider an agreement authorizing the City Manager to execute a Memorandum of Understanding
with the Williamson County Geographic Information Systems Council (WCGISC) for support and
to provide an open GIS forum to share common issues as well as exchange information and
expertise.
For Submission to City Manager Only
Project Mgr. Signature: Date:
Dept. Director Signature: Date:
City Attorney Signature: * Date:
City Manager Signature: Date:
* Legal Approval pproval is required for all items requesting City Manager's approval.
Finance Approval El Finance -Date and Signature: L. Olsen n/a 2-24-05
Purchasing -Date and Signature: N/A HB 03-02-05
1 Budget -Date and Signature: R. Sorrell 3.1.05 N/A ESW 3/1/05
gladministrationlcmgr.council action.xls 11-1-04
DATE: March 4, 2005
SUBJECT: City Council Meeting, March 10, 2005
ITEM: Consider an agreement authorizing the City
Manager to execute a Memorandum of
Understanding with the Williamson County
Geographic Information Systems Council
(WCGISC) for support and to provide an
open GIS forum to share common issues as
well as exchange information and
expertise.
Department: Planning
Staff Person: Chris Collier, GIS Coordinator
Justification: The WCGISC will:
• Promote sharing of geographic data between Williamson County
government agencies.
• Identify and support opportunities for cost-sharing and inter -agency
collaborative arrangements to develop and maintain geospatial
information.
• Orchestrate a stronger, unified voice for Williamson County
representatives on state and regional GIS boards and commissions.
• Improve data and maps used by Williamson County, including
homeland security and 911 emergency response programs.
• Establish and support the use of GIS standards.
• Provide an open GIS forum to share common issues as well as
exchange information and expertise.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: Williamson County Geographic Information
Systems Council (WCGISC)
Background Information:
In 2002 the GIS professionals from the major cities, the county and other
agencies in Williamson County formed a loosely organized group to promote
the sharing of data and ideas in GIS. From that informal beginning, the
WCGISC was formed and is now the most logical group to help determine
countywide directions for GIS.
Public Comment: None required.
MEMORANDUM OF UNDERSTANDING
BETWEEN
Williamson County Geographic Information Systems Council (WCGISC)
AND
City of Round Rock, Texas
This MEMORANDUM OF UNDERSTANDING (MOU) is hereby made and entered into by
and between the Williamson County Geographic Information Systems Council and the City of
Round Rock.
A. NAME:
The name of the council as a whole is the Williamson County Geographic Information Systems
(GIS) Council, hereafter referred to as WCGISC'. The name of the committee designated as the
planning and decision making body for the Williamson County GIS Council is the Williamson
County Geographic Information Systems (GIS) Council Steering Committee, referred to as the
`Steering Committee' throughout the remainder of this document.
B. PURPOSE:
The purpose of this MOU is to establish collaboration between WCGISC and
the City of Round Rock to:
1. Promote sharing of geographic data between Williamson County government agencies.
2. Identify and support opportunities for cost-sharing and inter -agency collaborative
arrangements to develop and maintain geospatial information.
3. Orchestrate a stronger, unified voice for Williamson County representatives on state and
regional GIS boards and commissions.
4. Improve data and maps used by Williamson County, including homeland security and 911
emergency response programs.
5. Establish and support the use of GIS standards.
6. Provide an open GIS forum to share common issues as well as exchange information and
expertise.
C. MEMBERS
Williamson County GIS Council
The WCGISC is open to anyone using GIS, producing GIS related data, or directing GIS
operations within Williamson County.
Williamson County GIS Council Steering Committee
To be eligible for membership on the Steering Committee:
1. The individual shall be employed by a city, county, or other governmental agency
located in Williamson County.
2. The individual shall be actively involved in producing, managing or using GIS data or
technology.
00082901
CI'n-05.03• c36
3. The individual shall be the person from their agency most directly responsible for
GIS activities throughout the agency in Williamson County. Preferably, GIS is an
integral part of their job duties. (i.e. GIS Manager, GIS Coordinator, Lead GIS
analyst etc.)
4. The sponsoring agency shall enter into a memorandum of understanding with
WCGISC.
Initially, the Steering Committee will be made up of representatives from Williamson County,
the Williamson County & Cities Health District, Cedar Park, Georgetown, Round Rock, Leander
and Taylor. Once other cities or entities meet the eligibility requirements for steering committee
membership they can be considered by the Steering Committee for membership in the
committee.
D. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:
Benefits from this collaboration include increased and improved access to geospatial data, cost
benefits from reducing duplication of effort and redundancy, and participation in the
coordination of county level GIS activities.
The City of Round Rock SHALL:
1. Support a qualified staff person in participation on the Steering Committee.
2. Work with WCGISC to identify opportunities and jointly pursue projects.
3. Include and utilize WCGISC technical expertise in developing GIS programs as they relate to
the county.
4. Provide locally or make WCGISC aware of any pertinent educational programs necessary to
members for required certifications.
5. Review this MOU with WCGISC as needed and modify as necessary.
WCGISC SHALL:
6. Work with the City of Round Rock to identify appropriate partnership opportunities and
jointly pursue such projects in conjunction with other county GIS organizations.
7. Provide technical assistance to county -wide GIS efforts.
8. Make information available to other agencies participating on the steering committee.
9. Encourage members to work with City of Round Rock officials to discuss and identify
opportunities for cooperative work or mutually beneficial projects or activities, when
appropriate.
10. Provide technical expertise to the City of Round Rock.
11. Serve as ambassadors for the GIS
12. Prepare an Annual Report summarizing WCGISC activities and deliver to the City of Round
Rock. This report may be modified as necessary.
13. Review this MOU with the City of Round Rock as needed and modify as necessary.
2
E. GENERAL CONSIDERATIONS
The MOU is not a financial document and neither requires nor obligates financial commitment
on the parts of either party.
F. COMMENCEMENT/EXPIRATION DATE
This MOU is executed as of the date of last signature. Parties may withdraw from this MOU at
any time following written notice to all participants.
IN WITNESS WHEREOF, the parties hereto have executed this MOUas of the last written date
below.
es R. Nuse, P.E.,
Manager
Round Rock, Texas
3 -1S -OS
DATE
/71/2 ,--- 7-71
aula C. Ferrigno, Chair DATE
Williamson County GIS Council
3