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CM-05-03-04603/10/2005 09:18 FAX 5123413301 CITY OF ROUND ROCK FINAN lorla Cm -o5 -U3 -0'4U j Request for Council Action/Finance Approval Resolutions Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval. Department: Contact Person: Project Name: ContractorNendor Name: Amount Agenda Wording: Finance Approval Engineering 8 Development Services Michael D. Thane, P.E. South Creek Wastewater Improvements Crichton and Associates, Inc. $500.00 Is Funding Required? If Yes, is the Amount over $5,000? 0 0 0 OChenge in quantify QUnforeseen Circumstances ❑ Initial Professional Services Agreement ❑ Supplemental Professional Svcs. Agr. Project Manager/Resource: Michael D. Thane, P.E. @i 002 rr Council Meeting Date: Not Applicable Funding Source: 2001 General Obligation Bonds Assigned Attorney: (contract, agreement,amendment,change order, purchase order,etc.) Yes Non Yawn No xn Initial Construction Contract Construction Contract Amendment # Change Order O Purchase Order Item(s) to be purchased: -11-oS ge-i-koro to L0.4vlG Amount $500 O Other (Please clearly Identify action on fines below) ❑Council Agenda Item Submission to City Manager -see required signatures below before submission to the City Manager. Comments: Finance -Date and Signature:4' / p / '" i/ 3't 0 /0 5 Crichton and Associates, Inc. will provide survey information for locations and flow data of seven existing wastewater manholes to determine options for re-routing the exdsting line as a result of the South Creek Channel Improvements Project For Submissions to City Manager Only Project Mgr. Signature: Dept. Director Signature: Legal Approval Sgnature: J Please note that Legal Approval Is required on change orders submitted to the City Manager that ars $10,000 and above. i altrnnifinAprvWo,m.xls —6t oAkeo ft 7(7tfc Request for Council Action/Finance Approval Resolutions Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval. Department: Engineering & Development Services Project Manager/Resource: Michael D. Thane, P.E. Contact Person: Michael D. Thane, P.E. Council Meeting Date: Not Applicable Project Name: South Creek Wastewater Improvements Funding Source: 2001 General Obligation Bonds ContractorNendor Name: Crichton and Associates, Inc. Assigned Attorney: Amount: $500.00 (contract, agreement,amendment,change order, purchase order,etc.) Agenda Wording: Finance Approval Is Funding Required? Yes pi Non If Yes, is the Amount over $5,000? Yes ❑ Non ❑ Initial Construction Contract O Construction Contract Amendment O Change Order El n Change in Quantity fUnforeseen Circumstances Initial Professional Services Agreement Supplemental Professional Svcs. Agr. # Purchase Order Item(s) to be purchased: Amount $500 ❑ Other (Please clearly identify action on lines below) DCouncil Agenda Item x❑Submission to City Manager -see required signatures below before submission to the City Manager. Q -1h -i . f Gv tL Comments: Finance -Date and Signature: it.J 426 /o Crichton and Associates, Inc. will provide survey information for locations and flow data of seven existing wastewater manholes to determine options for re-routing the existing line as a result of the South Creels Channel Improvements Project. For Submissions to City Manaaer Only / Project Mgr. Signature:�/ f?ta. �% �. Dept. Director Signature:moo= r i /Lc Legal Approval Signature: * Please note that Legal Approval is required on change orders submitted to the City Manager that are $10,000 and above. gfynn/finAprvffom.xis 03/10/2005 09:18 FAX 5123413301 CITY OF ROUND ROCK FINAN DATE: 51/0105 ROUND ROCK TEXAS PURPOSE. PASSION. PROSPERITY FAX COVER SHEET ATTENTION: S-{LVIL COMPANY: FAX # : 5 R9g 6 TOTAL PAGES (INCLUDING COVER SHEET): 2001 ****•************************************************************************************ FROM: DEPARTMENT: COMMENTS: vi owed and re�� or. Please cal if you do not receive all the pages. City of Round Rock Finance Dept- 2nd Floor 221 East Main Street Round Rock, Texas 78664 Phone: (512) 218-5400 Fax: (512) 341-3301 DATE: SUBJECT: ITEM: BLUE SHEET FORMAT March 9, 2005 City Manager Approval - March 11, 2005 Consider an action by the City Manager for approval of Professional Land Surveying Services with Crichton and Associates, Inc. for services associated with the wastewater line realignment due to the South Creek Channel Improvements. Department: Engineering & Development Services Staff Person: Michael D. Thane, PE, Senior Engineer Justification: The City is in the process of designing improvements to the South Creek Channel. The improvements project will lower the flow line in the channel. This channel improvement will cause a conflict with an existing 24" wastewater line that crosses the channel. To avoid the conflict, the existing route of the wastewater line is being evaluated. The City requested Crichton and Associates, Inc. conduct some additional surveying in order to determine the new alignment, if necessary, of the wastewater line. Funding: Cost: $500.00 Source of funds: G.O. Bond (2001) Outside Resources: Crichton and Associates, Inc. Background Information: Dry Branch Tributary No. 1 channel traverses through the South Creek subdivision in Round Rock. The channel is difficult to maintain by the City and is critical for carrying flood waters safely through the subdivision. The proposed improvements to the channel will increase the channel capacity and improve the appearance and maintainability of Dry Branch tributary No. 1. These improvements to the channel require that existing utilities that cross the channel be adjusted to prevent potential flow problems. Public Comment: N/A Blue Sheet Format Updated 01/20/04 ''AROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. CITY OF ROUND ROCK INTEROFFICE MEMORANDUM Date: March 8, 2005 To: Jim Nuse, P.E. City Manager From: Michael D. Thane, PE — Engineering and Development Services Division Subject: Letter of Agreement for Surveying of Easements for Wastewater Improvements associated with South Creek Channel Improvements Project Attached is a proposed letter of agreement (LOA) for professional land surveying services that were conducted by Crichton and Associates. The City requested these services during the design of a wastewater line that was to be constructed as part of the improvements to the South Creek Channel project. The South Creek Channel Improvements project has proposed to lower the flow line in the channel. This channel improvement would cause a conflict with an existing 24" wastewater line. To avoid the conflict, the wastewater line is being re-routed. Crichton and Associates, Inc. agreed to conduct some additional surveying for the City for a lump sum fee of $500.00. The Engineering and Development Services staff' recommends that this LOA for professional surveying services be approved and signed by the City Manager. Public Works Department 07/ JuI.22. 2004• 2:00PM:2185580 ROUND ROCK. TEXAS PURPOSE RlS51ON PROSPERITY CORK PUBLIC WORKS No.1624 P. 202 LETTER OF AGREEMENT FOR PROFESSIONAL LAND SURVEYING SERVICES This Letter of Agreement is made and entered into between Crichton and Associates, Inc. (Crichton), Professional Land Surveyor, and the City of Round Rock (CORA), effective this ninth (9th) day of July, 2004. CORR and Crichton agree as follows on the "Scope of Requested Survey Services for the South Creek Wastewater Improvements Project". 1. Services Performed By Surveyor_ Surveyor agrees to perform the following services: A. Provide location and flow data on seven manholes located near Logan Drive and the South Creek Channel in Round Rock. This will assist Espey in determining alternative options for re-routing the existing wastewater lime as a result of the South Creek Channel Improvements Project that will be completed in the near future. B. Provide the CORR two hard copy sets of the field notes and sketch on 8-%z" by 11." paper. C. Provide the CORR an electronic copy (AutoCAD drawing) of the sketch via a -mal or compact disk. 2. Services Performed By CORR. CORR agrees to perform the following services: A. CORR agrees to provide Crichton with copies of any existing documents the City has related to this work that Crichton requests. B. CORR agrees to work with Crichton on any issues that occur during the survey. C. CORR agrees to work with any of the landowners where access is needed to perform the services. 3. Compensation By CORR. CORR agrees to compensate Crichton for said services as follows: Base Lump Sum Foe: 8500.00 (No Sales Tax) 4. Authorization of Owner. CORR hereby authorizes Crichton to enter upon the property for the purpose of conducting Surveyor's work thereon. If CORR is not the owner of the property, CORK agrees to obtain such authorization from the property owner and provide same in writing to Crichton. 5, Deliverables: All hard copies of the documents for this work are delivered to the Development and Engineering Services Department, Michael D. Thane, P.E., 2008 Enterprise Drive, Round Rock , Texas 78664 (Voice Office 1-512-218-5555, & Fax 1-218-5563). All soft copies of the documents for this work arc delivered via email % Michael D. Thane, PE, to mthane'q round_rock.txus. Crichton and Associates, Inc. Page 1 of 2 am-©5-03-0Licp 07/:Ju •22. 2004• 2:00P1:2185563 CORR PUBLIC WORKS No.1624 P. 3.03 CORR: Crichton: City of Round Rock Crichton and As4ociates Inc 13y. ,By. Typed Name: 7izrt Nuse Typed Name: erman Crichton Title City Manager Title Owner Address: 221 East Main Street Address: 107 North Lampasas Round Rock, Texas 78664 Round Rock, Texas 78664 Telephone: 1-512-218-5401 1-512-21.8-7097 Tephone: Facsimile: 512-244-3395 512-244-9508 Facsimile: Crichton and Associates, Inc. Page 2 of 2