CM-05-05-095M 6105
Request for City Council/City Manager Action
El City Council ECity Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Round Rock Parks and Recreation
Contact Person: Vanessa Shrauner/Debbie Davila
Project
Manager/Resource: Terri Waggoner
For Administration Use ONLY
Tag # C.t yj -005 - 0g5
Documents
Received: 5 2(/ -0.5
Return to: \ f Q
Return date:
CC: Lynn Olsen
Project Name: July 4 Frontier Days Celebration
Project Coordinator: Terri Waggoner ContractorNendor:
Fox 7 KTBC
Assigned Attorney: Veronica Rivera Funding Source: na
Amount:
Council or
City Manager
Agenda Date:
Blue Sheet Wording
na
Finance Information
Is Funding Required? 11.:1] Yes 0 No
Initial Construction Contract
Construction Contract Amendment #
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Q Supplemental Professional Svcs. Agr. #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
Other (Please clearly identify action on lines below)
Finance Approval
Finance Date
❑ Finance Date
❑ Purchasing Date
Budget Date
For Submission to City Manager Only
I, �,� �l l
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature*:
City Manager Signature:
M
�Date: � LI
Date: i1f
Date: �G(f�
Date: J OS Updated 3-9-05
Leg proval proval is required for all items requesting City Manager's approval.
Request for City Council/City Manager Action
City Council City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Round Rock Parks and Recreation
Contact Person: Vanessa Shrauner/Debbie Davila
Project
Manager/Resource: Tem Waggoner
Project Coordinator: Terri Waggoner
Assigned Attorney: Veronica Rivera
Council or
City Manager
Agenda Date:
Blue Sheet Wording
Project Name: July 4 Frontier Days Celebration
ContractorNendor:
Funding Source:
Amount:
Fox 7 KTBC
na
na
Finance Information
Is Funding Required? ni Yes o No
Finance Approval
Finance
❑ Finance
Admin.
iBudget
Initial Construction Contract
Construction Contract Amendment
Change Order #
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. #
QPurchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
Other (Please clearly identify action on lines below)
Agreement with Fox 7 Production for 4th of July
Advertising Contribution.
n/a L. Olsen
Will Hampton
Lynn n. has original signature on primed document.
Date
Date
Date
Date
n/a
5/25/2005
5/25/2005
For Submission to Citv Manager Only
Project Mgr. Signature: Date:
Dept. Director Signature. Date:
City Attorney Signature': Date:
City Manager Signature: Date:
Legal Approval is required for all items requesting City Manager's approval.
Updated 3-9-05
CITY MANAGER BLUE SHEET FORMAT - SAMPLE
(Explanation of what is required in specific areas)
PLEASE BE SURE ALL AREAS OF THIS FORM HAVE BEEN FILLED OUT.
DATE:
SUBJECT:
May 23 ,2005
City Manager Approval
ITEM: This is a sponsor partnership between City of Round
Rock PARD and FOX 7 KTBC for working together on the July 4
Frontier Days Celebration. They're guaranteeing coverage of the
event in return for promotions here in Round Rock.
Department: PARD
Staff Person: Terri Waggoner
Justification:
Why is this item being presented to the City Manager for
approval?- It requires a signature to secure this
sponsorship/partnership.
Funding:
Cost: N/A
Source of funds: No money is involved.
Background Information: Additional information for the City Manager
regarding the item. (This would be the history
of item.)
We've worked with Fox 7 before on this event. They have been the one and
only television station interested in partnering with
us on City events. This partnership includes a
$40,100 valued promotion of the event free of
charge to the city in return for making FOX 7 our
official television partner of July 4 Frontier Days
Celebration.
Updated 3-10-05
K T B C • A U S T I N
FOX 7 PROJECT AGREEMENT
PROJECT: July 4th Frontier Days Celebration
DATE: July 4th 2005
ORGANIZATION: City of Round Rock
FOX 7 AGREES TO THE FOLLOWING:
I) Produce a 30 -second public service announcement promoting the July 4th Frontier Days
Celebration.
FOX 7 Production contribution $2,000
II) Air the 30 -second public service announcement or equivalent number of 15 -second PSA's a
minimum of two times per day from June 3 through July 4, 2005
FOX 7 Advertising contribution $25,600
III) If possible provide news coverage of the Frontier Days Celebration on July 4th.
FOX 7 News contribution $6,000
IV) If possible, provide a City of Round Rock representative with an interview on the FOX 7
morning report to discuss the event.
FOX 7 News contribution $5,000
V) Include the campaign on our web site.
Fox 7 Promotion contribution $1,500
Total Contribution $40,100
The City of Round Rock agrees to:
I) Provide FOX 7 with exclusive television sponsorship of the event.
II) Hang and prominently display FOX 7 signage in Old Settlers Park
III) Provide FOX 7 logo placement on all print materials related to the event.
IV) Include Fox 7 in all media related the event
V) Include the Fox 7 logo in the Newsflash insert in the Round Rock Utility Bills and on Round
Rock News emails and announcements
VI) Provide Fox 7 with a booth to use for station and or non -conflicting sponsors
VII) Provide a Fox 7 news personality with the opportunity to emcee any and/or all old settlers
park events.
VIII) Mention and give logo placement in the 2 minute commercial run on channel 10
throughout June
IX) Provide web site link to Fox 7
X) Include Fox 7 in the parade
XI) Mention Fox 7 in all Radio ads on KVET and Kase
XII) Mention Fox 7 prior to the evening festivities.
XIII) Provide FOX 7 the opportunity to approve all materials where the FOX 7 logo or name will
be placed, before it goes to print.
XIV) Hold Fox 7 KTBC harmless of any loss, damage, cost or expense attributable solely to
negligence, willful misconduct or misrepresentations by the City, its directors, employees or
Lr o5 o5-cxs
agents at the event.
Please sign this agreement and return to FOX 7, Community Relations, 119 E. 10th Street,
Austin, Texas 78701.
Name
Title C
im fx.�/10.1� e.(
Date
Organization
5-21 05
C1 of ROO I DC-