CM-2014-492 - 8/15/2014City of Round Rock
.P.� Agenda Item Summary
Agenda Number:
Title: Consider Executing Professional Service Agreement Addendum YR1
between Woglpart. Inc. and the City of Round Rock, TX for
implementation of Enterprise Asset Management System (AMS) software
from Cityworks_
Type: City Manager Item
Governing Body: City Manager Approval
Agenda mate: 8/15/2014
wept EM—t— Brooks Bennett
Cost:
Indexes:
Attachments: LAF_pdf, Addendum.pdf
E3epartment: Information Technology
Text of Legislative File CM -2014-492
This is an amendment to the original agreement dated March 27th, 2014. It removes task 2.4 and
provides clarfication of work to be performed as part of Phase 3 of the original scope of work. The
use of the word. "County" has been changed to "City in several sections of the document.
Task 1.5 Conduct Business Process Reviews - duplicate sections removed.
Task 2.4 1 Facilitate Cityworks Storeroom Configuration Workshops - this task will not be performed
and will be removed from the orginial scope of work. This is no fee impact as fees for this task were
removed prior to contract execution.
Phase 3 1 System Integration Analysis - this will be amended to include 300 hours of development
time to be used at the City's discretion following the integration analysis. There is no fee impact as
the fee was already included prior to contract execution.
Clty of Round RocK Paga f Prinfa4 on 8/f4/20')4
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Information Technology
Project Mgr/Resource: Chris Collier
City Manager Approval
Approval
Re -issuance of Addendum #1 to Professional
Project Name: Services Agreement
Contractor/Vendor: Woolpert, Inc.
CMA Wording
Consider executing Professional Service Agreement Addendum #1 between Woolpert, Inc. and the City of Round Rock, TX for
implementation of Enterprise Asset Management System (AMS) software from Cityworks.
Employee
Notes/Comments
EE Bowden —Q�te August 8, 2014
Professional Service Agreement Addendum #1 between
Woolpert, Inc. and the City of Round Rock, TX
Section 1. General
THIS ADDENDUM, made and entered into this 121" day of June, 2014, by and between
Woolpert, Inc., whose address is 116 Inverness Drive East, Suite 105, Englewood, CO 80112-
5125 (hereinafter referred to as "Woolpert") and the "Client" identified herein, provides for
Amended Services under the Professional Service Agreement dated March 27 In, 2014, such
Amended Services described under Section 2 of this Addendum.
• Client: City of Round Rock, TX
• Project Number: 074323
• Project Title: Round Rock Cityworks AMS Implementation, or the "Project'
• Addendum Title: Addendum #1 - Original Scope of Work Clarification
Section 2. Description of Amended Professional Services
Amended Services to be provided by Woolpert are identified below:
2.1 TASK 1.5 1 CONDUCT BUSINESS PROCESS REVIEWS
The 5I and 61" bullet items in the Assumptions section on page 16 of the SOW shall be
changed from:
• Actual workshops will be administered on-site at County facilities
• County staff participating in the Business Process Review workshops will do so un-interrupted
To:
• Actual workshops will be administered on-site at City facilities
• City staff participating in the Business Process Review workshops will do so un-interrupted
The following text below Client Responsibilities at the bottom of page 16 and continuing to
the top of page 17 shall be stricken from the scope of work as it is a duplication of the
sections preceding it with unintended variances:
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Woolpert Professional Service Agreement Addendum #1
June 12, 2014
1 PSA -ADD -01/11
CM- 20114 - 'i9 a-
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2.2 TASK 1.7 1 PHASE 1 QUALITY CONTROL
The text in this section shall be changed from:
Woolpert Professional Service Agreement Addendum #1
June 12, 2014
2 rsnn000vn
To:
Throughout the performance of Phase 1 tasks and sub -tasks, and before any
deliverables are submitted to the County, the Woolpert Quality Assurance Team will
be performing regular quality reviews of the work in progress. All quality reviews will
be facilitated in accordance with Woolpert's in-house Quality Management Plan.
Throughout the performance of Phase 1 tasks and sub -tasks, and before any
deliverables are submitted to the City, the Woolpert Quality Assurance Team will be
performing regular quality reviews of the work in progress. All quality reviews will be
facilitated in accordance with Woolpert's in-house Quality Management Plan.
TASK 2.4 1 FACILITATE CITYWORKS STOREROOM CONFIGURATION WORKSHOPS
Per agreement between the City and Woolpert, this task will not be performed and shall be
stricken from the scope of work. There is no fee impact as fee for this work was removed
prior to the contract execution.
PHASE 3 1 SYSTEM INTEGRATION ANALYSIS
Phase 3 shall be amended to include 300 hours of development time to be used at the City's
discretion following the integration analysis. Upon completion of the analysis, required
integrations will be identified and prioritized. Prior to beginning work, fee estimates will be
provided and associated work will be performed out of the 300 hour budget stated herein.
There is no fee impact as the fee was built into the contract prior to execution.
Section 3. Compensation to Be Paid to Woolpert
Compensation to be paid to Woolpert for providing the requested Amended Services shall be
as follows:
A Lump -Sum Fee of $0.00.
Section 4. Schedule for Additional Services
The schedule for Additional Services and adjustments, if any, to the overall Project schedule
shalt be as follows: No impact to schedule
Woolpert will commence Additional Services upon receipt of a fully executed copy of this
Addendum.
Woolpert Professional Service Agreement Addendum #1
June 12, 2014 3 PSA-ADD01/11
IN WITNESS WHEREOF, this Addendum, which is subject to the terms and conditions of
Sections 1 through 4, Attachment(s), and the aforementioned Agreement, is accepted as of
the date first written above.
City of Round Rock, TX Woolpert, Inc.
Signed: ,�� Signed:
Typed Name: Ibteve 1 U.A Typed Name:
Title: Title:
Date: j Date:
Molpen It" only
Renew ! As To Form:
Date:
Woolpert Professional Service Agreement Addendum #1
June 12, 2014 4 FSA-Appovn
Wool"n LIM oaty
Reviewed Aa To F.
Date:
Woolpert Professional Service Agreement Addendum #1
June 12, 2014 5 PSA -ADD -01/11