CM-05-07-134Request for City Council/City Manager Action
Department Name: PARD
City Council v City Manager
Contact Person: Vanessa Shrauner/Debbie Davila
Project
Manager/Resource: Nette Lueker
Project Coordinator: Nette Lueker
Assigned Attorney: J. Kaye Gayle
Council or
City Manager
Agenda Date:
Blue Sheet Wording
Project Name: Summer Concert Series
ContractorNendor:
Funding Source:
Amount:
Gary Clark, Jr
General Fund 5424-100-23004
$800.00
This summer, PARD along with local businesses, will sponsor three concerts which are free to the public. This is the first of our concerts for the. summer.
Finance Information
Is Funding Required?
Yes
No
Initial Construction Contract
Construction Contract Amendment #
QChange Order
Change in Quantity
Unforeseen Circumstances
Q Initial Professional Services Agreement
Q Supplemental Professional Svcs. Agr.
Purchasing/ServiceAgreement
Purchase Order
Item(s) to be purchased:
Amount
0 Other (Please clearly identify action on lines below) $800.00
Finance Approval
Finance
®Finance
®Purchasing
EBudget
City of Round Rock Artitst Agreement Contract
na L. Olsen
N/A E. Wilson
Cheryl Delaney
Date
Date
Date
Date
7/20/2005
7/20/2005
7/19/2005
For Submission to City Manager Only
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature*:
City Manager Signature:
Date:
Date: r-21- CS
Date:
Date: 11-..i2
oval is required for all items requesting City Manager's approval.
Updated 3-9-05
BLUE SHEET FORMAT
DATE: 7.13.05
SUBJECT: City Manager Approval
ITEM: This summer, Pard along with local businesses will sponsor three
concerts. All are free to the public. This is the second of our concerts for the
summer
Department: Parks and Recreation
Staff Person: Nette Lueker
Justification: Request for city manager action, contract approval
Funding:
Cost: $800
Source of funds: 5424-100-23004
Outside Resources: n/a
Background Information:
Public Comment:
Blue Sheet Format
Updated 01/20/04
In 2002, the City of Round Rock partnered
with La Frontera Shopping Center to
provide summer concerts that are free to
the public. Each concert showcases young
talent who are singer songwriters.
SUBSTITUTE W-9 FORM
CITY OF ROUND ROCK, TEXAS
221 EAST MAIN STREET, ROUND ROCK, TEXAS 78664
Pursuant to Internal Revenue Service Regulations, we ask that you furnish the City of Round Rock with
your Taxpayer Number (TIN). If this number is not provided, IRS regulations require us to subject you to a
20% withholding on each payment. To avoid this withholding and to ensure that accurate tax information
is reported to the Internal Revenue Service, we would appreciate your cooperation in providing us with the
information requested below.
Please contact the City of Round Rock Purchasing Division at (512) 218-7069 if you have any questions or
problems with this request.
Thank you for your assistance in this matter.
BUSINESS ENTITY: (please check only one)
17 Individual Partnership Sole Proprietorship
Estate/Trust Corporation Public Service Corporation
Governmental /Non-profit Other
Individual: List name as shown on your social security card and your social security number. -
(Also Partnerships)
Sole Proprietorship: List owner's legal name followed by the legal business name and list the
owner's social security number.
All Others: List the legal name of your corporation, partnership, organization, or other legal entity
and list your Employer Identification Number:
A i
LEGAL BUSINESS NAME: (24.(9 1,p,e, (1,1a()/ /
Remit to address: /a06 Mod m ill 0 la Ai l itt.
(9) DIGIT TAXPAYER IDENTIFICATION (TIN}:
Social Security Number:
2 -:i -32—L
Federal Employer Identification Number:
UNDER PENALTIES OF PERJURY, AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, I
DECLARE THAT THIS FORM HAS BEEN COMPLETED FULLY AND ACCURATELY.
ASSIGNED VENDOR /4:
TITLE (P1 JNT OR TYPE)
DATE PHONE
ASSIGNED BY: FAX
Revised 09/20/04 * Sub. W-9 FORM
CITY OF ROUND ROCK
ARTIST'S AGREEMENT
This Agreement is by and between the City of Round Rock (hereinafter referred to as
City), whose address is 221 East Main Street, Round Rock, Texas 78664, and Gary Clark, Jr.
(hereinafter referred to as Producer/Artist), whose address is 6305 Morning Dew Drive, Austin,
TX 78749.
RECITALS:
WHEREAS, City has determined that it has a need to contract for the performance
services of Producer/Artist Gary Clark, Jr; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is
mutually agreed by and between the parties as follows:
1. Show Details
Exhibit "A" entitled "Show Details" is attached hereto and made a part hereof for all
appropriate purposes as though recited herein verbatim.
2. Compensation
A. In consideration for the services to be performed by Producer/Artist, City
agrees to pay Producer/Artist a total sum not to exceed Eight Hundred and
No/100 Dollars ($800.00), in full payment for the services delineated on
Exhibit "A."
B. All payments shall be made by City to Producer/Artist in U.S. funds by
City of Round Rock check as follows: Eight Hundred and No/l00
Dollars ($800.00) shall be paid to Producer/Artist, in the name of and for
the benefit of Gary Clark, Jr, immediately prior to the first performance.
C. Producer/Artist's compensation for such performance services shall not
exceed, without written consent, the amounts indicated herein. City shall
pay, strictly within the confines of the not -to -exceed sum recited herein,
Producer/Artist's fees for services performed on behalf of City.
3. Cancellation of Agreement
00087076/jkg
A. This Agreement may be cancelled, with all obligations extinguished
including the duty of City to pay compensation, as follows:
1. By Producer/Artist for reasons of his own, with or without cause,
and not subject to the mutual consent of any other party, such
written cancellation notice to be given to the other party not less
than thirty (30) days prior to the performance date of the
engagement hereunder.
2. By City for reasons of its own, with or without cause, and not
subject to the mutual consent of any other party, such written
cancellation notice to be given to the other party not less than thirty
(30) days prior to the performance date of the engagement
hereunder.
3. By mutual agreement and consent of the parties, such consent to be
in writing.
B. Proper cancellation by any party shall extinguish all rights, duties, and
obligations of City and the other party to fulfill contractual obligations.
4. Independent Contractor Status
Producer/Artist is an independent contractor, and is not City's employee. This
Agreement does not create a partnership relationship, employer/employee
relationship, joint venture relationship, principal/agent relationship, or any other
relationship of similar kind, and no party shall represent itself to third parties as
having such relationship.
5. Assignment and Delegation
No party may assign any rights or delegate any duties under this Agreement
without the other party's express prior written approval.
6. Payment of Taxes
A. Producer/Artist shall pay all income taxes, and FICA (Social Security and
Medicare taxes) incurred while performing services under this
Agreement. City will not:
1. Withhold FICA from Producer/Artist's payment or make payments
on its behalf;
2. Make state and/or federal unemployment compensation
2
contributions on Producer/Artist's behalf; or
3. Withhold state or federal income tax from Producer/Artist's
payment.
B. If requested, City shall provide Producer/Artist with a certificate from the
Texas State Comptroller indicating that City is a non-profit corporation
and not subject to State of Texas Sales and Use Tax..
7. Notices
A. All notices and other communications in connection with this Agreement
shall be in writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in
this Agreement; or
2. Three (3) days after being deposited in the U.S. mail, postage
prepaid, to the recipient's address as stated herein.
Notice to City:
James Nuse, City Manager
City of Round Rock
221 East Main Street
Round Rock, TX 78664
AND TO
Stephan L. Sheets
City Attorney
309 East Main Street
Round Rock, TX 78664
Notice to Producer/Artist
Gary Clark, Jr.
6305 Morning Dew Drive
Austin, TX 78749
B. Nothing contained in this section shall be construed to restrict the
transmission of routine communications between representatives of City
and Producer/Artist.
3
8. Applicable Law
The laws of the State of Texas shall govern this Agreement.
9. Exclusive Agreement
The tennis and conditions of this Agreement, including all exhibits, constitute the entire
agreement between the parties and supersede all previous communications,
representations and agreements, either written or oral, with respect to the subject matter
hereof. No modifications of this Agreement will be binding on any of the parties unless
acknowledged in writing by the duly authorized governing body or representative for
each party.
10. Audio or Visual Reproduction
No part, portion, or segment of Producer/Artist's performance shall be reproduced by
City using either audio or visual means without the prior written consent of
Producer/Artist, with the specific exception being that City shall have the right to tape the
performance for promotional purposes only.
11. Right to Sell Merchandise Items
A. Producer/Artist shall have the right to sell various legal merchandise items
at a suitable place or places within the venue or place of engagement, as
indicated by representatives of City. City shall receive no commission on
the sale of such items.
B. City shall not knowingly allow unauthorized merchandisers to conduct
business within the venue or place of engagement.
12. Jurisdiction and Venue
This Agreement shall be governed by the laws of the State of Texas, and exclusive
jurisdiction and venue shall lie in Williamson County, Texas. The parties expressly
understand and agree that there shall be no requirements or provisions for mediation or
arbitration prior to seeking redress in the courts of Williamson County, Texas.
13. Liability
City assumes responsibility for payment of costs, expenses, charges, claims, losses,
liabilities, and damages related to the subject matter of this Agreement only if and when
such specific liability is imposed upon City by a finding of negligence in the appropriate
court of law.
14. Insurance
City warrants that it has complete and adequate general liability insurance relative to
potential third party claims arising from performance of the subject matter of this
Agreement.
It is expressly understood and agreed by and between the parties hereto that City will not
provide insurance coverage, including but not limited to health, accident or worker's
compensation coverage, for the Producer/Artist, its agents, employees, volunteers,
members of the performing group, or anyone similarly situated, and that City will not
provide insurance coverage for any musical instruments, equipment or vehicles.
15. Force Majeure
For purposes of this Agreement, `force majeure" means an act of terror committed within
the United States of America that materially impairs business operations; a prolonged and
unforeseen strike, riot, or occurrence of civil disobedience that materially impairs
business operations; a prolonged and unforeseen shortage of fuel, labor, or material;
delay related to or caused by a severe weather event, such as a tornado, a hurricane, or
flooding; interruption of utilities; fire or other casualty; or any other act of God beyond
City's or Producer/Artist's reasonable control, which could not be avoided by the
exercise of due care.
16. Inclement Weather
Notwithstanding anything contained herein to the contrary, inclement weather shall not
be deemed to be a force majeure occurrence. City shall determine in good faith whether
any such inclement weather conditions shall render the performance impossible,
hazardous or unsafe.
IN WITNESS WHEREOF, the parties have executed this Agreement in duplicate
originals on this the a a day of the month of' JuL y , 2005.
CITY OF ROUND ROCK
Gary C . , Jr., Produce /Ar 'st
ti
Sheets City Attorney
5
Gary Clark,
Producer
ist