CM-05-09-175Request for City Council/City Manager Action
ID I
City Council (a City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Planning
Contact Person: Vickie Moreno/Kathy Miller
Project
Manager/Resource: Mona Ryan
Project Coordinator: Mona Ryan
Assigned Attorney: Veronica Rivera
Council or
City Manager
Agenda Date: CIM: 9/9/05
Blue Sheet Wording
For Administration Use ONLY
Tag # rn o
Documents 1
Received:
Return to:
Return date:
CC: Lynn Olsen
Project Name: Round Rock Area Serving Center
ContractorNendor: HUD
Funding Source: Community Development Block Grant
Amount:
n/a
Consider city manager signature to amend the 2004-2005 Round Rock Area Serving Center Community Development
Block Grant (CDBG) contract that will allow the Serving Center to use CDBG funds for transportation vouchers and food
pantry purchases.
Finance Information
Is Funding Required?
Yes
No
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
Other (Please clearly identify action on lines below)
Contract amendment
Finance Approval
®Finance n/a L. Olsen Date 9/7/2005
X❑Finance E. Wilson Date 9/6/2005
❑Purchasing Date
El Budget n/a cyd Date 9/97/05
For Submission to Ci Man
Project Mgr. Signature:
Dept. Director Signature:
er On
City Attorney Signatur- .. PM
* Le 411
City Manager Signature:
Date:
- -mate:
Date:
Date:
9/6/2005
9/6/2005
val is required for all items requesting City Manager's approval.
Updated 3-9-05
DATE: September 6, 2005
SUBJECT: City Manager Approval, September 9, 2005 Staff Meeting
ITEM: Consider city manager signature to amend the
2004-2005 Round Rock Area Serving Center
Community Development Block Grant (CDBG)
contract that will allow the Serving Center to
use CDBG funds for transportation vouchers
and food pantry purchases.
Department: Planning
Staff Person: Mona Ryan, Community Development Coordinator
Justification: This amendment to the 2004 -2005 -contract will allow the
Serving Center adjust it's current budget for food pantry
purchases. Attached is the request from the Round Rock
Area Serving Center.
Funding:
Cost:
Source of funds:
N/A
Outside Resources: The Department of Housing and Urban
Development (HUD)
Background Information:
The Serving Center was allocated $7,000 CDBG funds for its Transportation
Voucher program. It has requested to reallocate $4,000 for emergency food
pantry purchases needed to cope with the evacuee impact from Hurricane
Katrina.
Public Comment:
N/A
AMENDMENT NO. 1
TO COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT
(B -04 -MC -48-0514)
BETWEEN CITY OF ROUND ROCK
AND ROUND ROCK AREA SERVING CENTER
This Amendment No. 1 to the Community Development Block Grant Agreement (B -04 -
MC -48-0514) between the City of Round Rock and Round Rock Area Serving Center,
hereinafter called the "Amendment No. 1" is made by and between the City of Round Rock, a
Texas home -rule municipal corporation, hereinafter called the "City" and Round Rock Area
Serving Center, hereinafter called the "Center".
WHEREAS, the City and Center executed that Community Development Block Grant
Agreement (B -04 -MC -48-0514), hereinafter called the "Agreement", on the 10th day of
February, 2005; and
WHEREAS, the scope of the Agreement is for Transportation Services in the amount of
$7000;
WHEREAS, the Agreement shall expire on the 30th day of September, 2005; and
WHEREAS, in accordance with Section 6.4 of the Agreement, the Agreement may be
amended by the execution of an amendment by both parties within the period specified as the
term of the Agreement; and
WHEREAS, it has become necessary to amend the Agreement to provide for a change in
the scope and amount of the Agreement;
NOW THEREFORE, that for and in consideration of the mutual promises contained
herein and other good and valuable consideration, the sufficiency and receipt of which are
hereby acknowledged, the City and the Center agree that said Agreement is amended as follows:
Agreement:
1. Section 1.1. Activities and Beneficiaries, shall be amended to include "Food Pantry
Program" as an eligible service and activity under the CDBG Program, in addition to
Transportation Services.
2. Exhibit "C", is deleted in its entirety and replaced with the Exhibit "C", attached hereto
and incorporated herein.
3. Capitalized terms not otherwise defined in this Amendment No. 1 shall have the
meanings ascribed to them in the Agreement.
4. Except as amended hereby, the Agreement as originally written remains in full force and
effect.
Amendment No 1 for Service Center Agreement (00090753).DOC
Page 1 of 3
4. This Amendment No. 1 may be executed in multiple counterparts, which, when
combined together, shall constitute an original of this Amendment No. 1. In addition, facsimile
signatures of the parties shall be effective on all counterparts of this Amendment No. 1.
5. This, Amendment No. 1 together with the Agreement, embodies the entire agreement of
the parties hereto, and is binding upon and inures to the benefit of the parties to this Amendment
No. 1 and their respective heirs, executors, administrators, personal representatives, legal
representatives, successors and assigns and incorporates all previous correspondence or
communication, whether written or oral. The Agreement, as amended hereby, can only be
further modified or varied by written instrument subscribed to by the parties hereto.
IN WITNESS WHEREOF, the City and the Center have executed this Amendment No. 1 on
the dates indicated.
ROUND ROCK AREA SERVING CENTER
By: �Y Q
amort e_01
Print Name:
Date
CITY OF ROUND ROCK
By:
Print Na
-j2-
Date
C - as 09 I "75
Page 2 of 3
Exhibit C
Project Budget
Itemize program expenditures below. Only expenditures listed will be reimbursed
unless budget is amended with prior approval. Budgeted items cannot exceed
CDBG program allocation.
Description
Budget Amount
Transportation Vouchers
Food Pantry
$3,000.00
4,000.00
Total:
Page 3 of 3
$7,000.00
Rewind Ileac Area
Serving Center
Date: September 1, 2005
To: Mona Ryan
From: Lori Scott
Re: Reallocation of CDBG Funds
The Serving Center has spent $3,000 of the $7,000 awarded for transportation for 2004-
2005. Because of the increased need for food, due to Hurricane Katrina and the
evacuees in the Round Rock area, the Serving Center has been given an opportunity by
the Capital Area Food Bank to place a second order per week to get additional food.
The Serving Center receives an average of 4,000 lbs of food each week from the Capital
Area Food Bank in Austin. Agencies (food pantries) are restricted to one order per
week. Due to the hurricane relief for evacuees in Central Texas, the CAFB is making it
possible for certain food pantries to place a second order each week, in order to obtain
the food that is needed.
If the unused CDBG money could be reallocated, the Serving Center would use the
$4,000 to purchase food at the Capital Area Food Bank. This would be accomplished
with the second order per week. Food purchased at the CAFB costs the Serving Center
$.12 per pound.
Thank you for your consideration.