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CM-05-11-192( Request for City Council/City Manager Action City Council [1 City Manager For Administration Use ONLY Tag #: m -05-111.1q Documents: 3 Submit completed form for ALL City Manager and City Council approvals: Scan Date: Return to: Rio Bowden Department Name: Contact Person: Engineering and Development Services Project Name: McNeil Road Corridor Enhancement Latha Kumar/Laura Flores ContractorNendor. Fencecrete of America Inc. of San Antonio Project Manager/Resource: William Dobrowotski, III, P.E. Project Coordinator: Assigned Attorney: Steve Sheets Council or City Manager Approval/Agenda Date: November 4, 2005 Funding Source: 2001 G O Bonds Amount: ($33,189.80) Blue Sheet Wording Consider an action by the City Manager to execute Change Order # 2 with Fencecrete America Inc. of San Antonio for McNeil Road Corridor Enhancement. Finance Information Is Funding Required? X Finance Approval Finance Finance DPurchasing 0 Budget Yes( No Initial Construction Contract Construction Contract Amendment Change Order Change in Quantity Unforeseen Circumstances Initial Professional Services Agreement Supplemental Professional Svcs. Agr. Purchasing/Service Agreement Purchase Order Item(s) to be purchased: # 2 Amount ($33,189.80) Other (Please clearly identify action on lines below) Date Date Date Date For Submission to ALL City Council a . City Manager Project Mgr. Signature: Dept. Director Signature*: City Attorney Signature*: City Manager Signature: tion Items irr * Dept. Director and Legal Approval and is Date: Date: Date: Date: I rail forALl items requesting City Manager/City Council a Updated 6-9.05 REM) OV Request for City Council/City Manager Action City Council v City Manager Z005 Department Name: Contact Person: Engineering and Development Services Latha Kumar/Laura Flores Project Manager/Resource: William Dobrowolski, ill, P.E. Project Coordinator: Assigned Attorney: Blue Sheet Wording November 4, 2005 For Administration Use ONLY Tag #: Documents: Scan Date: Return to: Ric Bowden Project Name: McNeil Road Corridor Enhancement Contractor/Vendor: Fencecrete of America Inc. of San Antonio Funding Source: toot G 0 Bonds Amount: ($33,189.80) Consider an action by the City Manager to execute Change Order # 2 with Fencecrete America, Inc. for McNeil Road Corridor Enhancement. Finance Information Is Funding Required? X X Finance Approval ElFinance Finance Purchasing Budget Yes No Initial Construction Contract Construction Contract Amendment # Change Order # 2 Change in Quantity Unforeseen Circumstances Initial Professional Services Agreement Supplemental Professional Svcs. Agr. # Purchasing/Service Agreement Purchase Order Item(s) to be purchased: Amount ($33,189.80) Other (Please clearly identify action on lines below) L. Olsen N/A E. Wilson N/A CYD Date 11/2/2005 Date 11/2/2005 Date Date 11/1/2005 V! Project Mgr. Signature: City Manager Signature: Date: Date: Date: Date: Updated 6-9-05 DATE: October 31, 2005 SUBJECT: City Manager Approval - November 4, 2005 ITEM: Consider an action by the City Manager to execute Change Order # 2 with Fencecrete America, Inc. for McNeil Road Corridor Enhancement. Department: Engineering and Development Services Staff Person: Danny Ha!den, City Engineer William Dobrowolski, Sr. Engineer Justification: Change in scope of services to include hydro -mulching, anchoring to headwalls, and replacing a section of wooden fencing. Also, reconciliation of quantities to final billing amounts. Additional days are included for additional work. Funding: Cost: (33,189.80) Source of funds: 2001 G 0 Bonds Outside Resources: Fisher Hagood and Associates Background Information: This is the final change order for the McNeil Road Corridor Enhancement Project to adjust quantities in the final product, and to complete the work between the new fence and the back of the curb on the new section of McNeil Road. This change order results in a contract reduction of $33,189.80. Public Comment: N/A R -02-06-13-14G3 0d Original Contract Amount (OCA) $ TO DATE '71"O 00 M I� ADJUSTED TOTAL O O C ON 00 \O \0 M O N C\ 0 t•-• M M M 6n g LL o o . Cf 00 ...i "'y e. N '„a O .- 4 CUMULATIVE COST CHANGE O C N 00 00 M b9 O ti C \0 ' b4 COST CHANGE O O kr) 00 00 M b4 O^ 0 0 00 '„i fn M b4 WRITTEN DESCRIPTION Addition of load structure & Backfill Addition of structural support at headwalls, re -vegetation of backfill, finish out, and finial adjustment of quantities. ORDER' NUMBER —+ N REQUEST NUMBER �-+ N 'R©UND ROCK, TIXAS PURPOSE. PASSION. PROSPERRY. Change Order Request Form M` Neil Road Corridor Enhancement 2002 Bond Funded CIP R -04-06-10-13B1 May 11, 2005 Date of Request: Order 2 NOTICE to the CONTRACTOR: This document is notice to proceed with work at the rates herein on executed date of last approval signature. Approval of the following change in the Plans and / or Specifications is requested: Change Request # 2 Description: Pian Sheet All of 13 Hydro -mulching fill between fence and new curb, anchoring structure to the headwalls, filling the gap between the sidewalk surface and bottom panel, construction of new wood fence, and bring the quantities to final built amounts. Note additional days are for additional work. Justification: Change scope of service to include hydro -mulching to minimize erosion, anchor to the headwalls for assured stability, new wood fence to appease a home owner, and closing of gap under fence that was not addressed in the plans. Adjustment of the quantities to final account units used in the project. Department: Engineering & Development Services Original Contract Days (Calendar) : 270 Start Date: August 20, 2004 CORR PM: Inspector: Engineer: William J. Dobrowolski, Ill, PE Jim Hurley Fisher Hagood Terry R. Hagood, PE, Principal One Chisholm Trail, Suite 5200 Round Rock, Texas 78681 $ $ Original Contract Amount. Current Contract Amount: Original Completion Date: Time Stop/Start in Written Notice: Current Completion Date: Contractor: Fencecrete America, Inc. Yuda Doliner, President 15089 Tradesman Drive San Antonio, Texas 78249 Office # (210) 492-7911 328,048.50 366,899.00 May 17, 2005 Stopped 12/16/2004 - Started 02/07/2005 July 9, 2005 AY* (210)492 Office # (512) 244-1546 FAX # (512) 388-3698 PROPOSED PREVIOUS DELTA QUANTITY UNIT BID/NEW ITEM # DESCRIPTION QUANTITY UNIT PRICE' AMOUNT QUANTITY UNIT PRICE2 AMOUNT 2.00 MTH 2*2 Traffic Control 11.00 $4,950.00 9.00 3450.00 34,050,00 2.00 MTH 3*2 SW3P 11.00 $825.00 9.00 375.00 $675.00 105.00 IF 4*2 Wood Privacy Fence Removal 5535.00 $9,686.25 5430.00 $1.75 $9,502.50 2000.00 LF 6*2 Temporary Fencing 4690.00 54,690.00 2690.00 $1.00 32,690.00 (3190.00) LF 7*2 Temporary Fencing w/ silt fencing 150.00 3165.00 3340.00 $1.10 33,674.00 (10.00) LF 7A1 Pre -cast Concrete Fence (3') 100.00 $3,275.00 110.00 $32.75 $3,602.50 5.00 LF 7B1 Pre -cast Concrete Fence (4') 25.00 3887.50 20.00 $3550 $710.00 215.00 LF 8*1 Pre -cast Concrete Fence (6') 2795.00 $108,30625 2580.00 538.75 $99,975.00 400.00 LF 8A2 Fill Under Panels Gap 400.00 $8.75 33,500.00 $0.00 165.00 LF 9*1 Pre -cast Concrete Fence (6'--8') 3035.00 $134,602.25 2870.00 $44.35 $127,284.50 (440.00) LF 10*1 Pre -cast Concrete Fence (8'-10') 0.00 $0.00 440.00 $68.00 $29,920.00 30.00 EA 10A2 Anchor to Headwall 30.00 $25.00 $750.00 $0.00 105.00 EA 11A2 New Wood Fence 105.00 $13.29 51,395.45 $0.00 (47.00) EA 13 Irrigation system spot repair 53.00 $1,325.00 100.00 $25.00 $2,500.00 (3365.00) SY 14 Dress -out (Soil & Sod) 635.00 53,937.00 4000.00 $6.20 524,800.00 (376.17) TON 14A1 Backfill (Sandy -Loam) 823.83 $17,424.00 1200.00 $21.15 $25,380.00 1.00 LS 14C2 Hydro -mulching 1.00 $2,240.00 52,240.00 50.00 2500.00 LF 16A2 Silt Fence Removal 2500.00 51.40 $3,500.00 50.00 1.00 LS 16B2 Supply Special Mix 1.00 $115.00 $115.00 $0.00 TOTAL $301,573.70 $334,763.50 Materials($) (Non -taxed) Services($) (Taxed) TOTAL NET OVERRUN (UNDER RUN) ($7.375.51) CONTRACT WITH THIS CHANGE (325,814.29) To date Calendar Time Extension (Deletion): (533,189.80) Calendar Time Extension (Deletion): Completion Date with Delta Time: ' Proposed 'UNIT PRICE' for item not in original bid or warrants new price per contract documentation Current Contract 'UNIT PRICE' Respectfully requ- - by: UNIT PRICES SUBMITTED Y: ($33,189.80) $ 333,709.20 45 Days 60- Days October 22, 2005 lam J. Dob CORR P anager ded for approval by: Terry R. Hagood, PE, Fisher Haaood UM -05- tc Z Date silent encecrete America. Inc. ACCEPTED: Date Date JJame9,R. Ruse, PE, City Manager Date