CM-05-10-191Cr - ' 0 -�
Request for City Council/City Manager Action
Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval.
Project Manager/Resource: Robert Logan
Department Library
Contact Person: Dale Ricklefs
Council Meeting Date: NA
Project Name: Lone Star Library Grant --Final Fiscal Report Funding Source: Texas State Library and Archives Commission
ContractorNendor Name: Texas State Library and Archives Commissi Assigned Attorney: NA
Amount: NA (contract, agreement,amendment,change order, purchase order,etc.)
Is Funding Required?
Council Agenda Item
Yes
No
Yes l I No
Submission to City Manager - Yes X No
(see required signatures below before submission to the City Manager)
X
X
Agenda Wording:
ElInitial Construction Contract
Construction Contract Amendment #
ElChange Order
ri Change in Quantity
rj Unforeseen Circumstances
ElInitial Professional Services Agreement
Supplemental Professional Svcs. Agr.
Amount
• Purchasing/Service Agreement
ElPurchase Order
Item(s) to be purchased:
▪ Other (Please clearly identify action on lines below)
For Submission to Cit Mana • .� n.� l Z i Of
Project Mgr. Signature: Date:
Dept. Director Signature: 1A C Oe,- i/ c .d.e Date:
City Attorney Signature: * Date:
City Manager Signature: Date: 10+016- D4
* L g l Approval is required for all items requesting City Manager's approval.
Finance Approval El Finance -Date and Signature:
EJPurchasing -Date and Signature:
g/administration/cmgr-council action.xls 7-14-04
DATE: October 12, 2005
SUBJECT: City Manager Signature
ITEM: Final Financial Report for Lone Star Library Grant 2004-2005
Resource: Dale Ricklefs
History: Each year the Texas State Library and Archives Commission provides
funding in Direct Aid to public libraries that retain "member" status in
the library systems. In the fall of 2005, the Council approved the
expenditure of the funds. This report is the final financial report, stating
what we spent and in which categories.
There is a discrepancy in budgeted line items compared to actual
expenditures. The grant allows for a 10% variance (about $1000—the
$800 contractual based project was not done). Also, after the approval of
the grant, the line items were adjusted by the State Library. This report
lines up with the final performance report, reflecting changes by the State
Library..
As stated above, the project originally proposed ($800) was funded by the
library earlier in the fiscal year, paid by local funds. We could not wait for
the TSLAC process to finish (January/February of 2005).
Funding:
Funds expended: $10,185, the final grant amount.
Source of funds: Texas State Library and Archives Commission
Outside Resources: Same
Request for City Council/City Manager Action
Please submit this form when placing items on the council agenda or when submitting an item to the City Manager for approval.
Department:
Contact Person:
Project Name:
ContractorNendor
Amount:
Library
Dale Ricklefs Council Meeting Date: NA
Lone Star Library Grant --Final Fiscal Report Funding Source: Texas State Library and Archives Commission
Name: Texas State Library and Archives Commissi Assigned Attorney: NA
NA (contract, agreement,amendment,change order, purchase order,etc.)
Project Manager/Resource: Robert Logan
Is Funding Required?
Council Agenda Item
Yes
1 1
No
Yes I I No
Ix
Ix
Submission to City Manager - Yes IX I No
(see required signatures below before submission to the City Manager)
Agenda Wording:
Initial Construction Contract
Construction Contract Amendment #
Change Order #
Amount
n Change in Quantity
n Unforeseen Circumstances
❑ Initial Professional Services Agreement
❑ Supplemental Professional Svcs. Agr. #_
❑ Purchasing/Service Agreement
❑ Purchase Order
Item(s) to be purchased:
❑ Other (Please clearly identify action on lines below)
For Submission to Cit
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature:
City Manager Signature:
*
Date:
Date:
Date:
Date:
Legal Approval is required for all items requesting City Manager's approval.
Finance Approval 0
Finance -Date and Signature:
Purchasing -Date and Signature:
gladministration/cmgr-council action.xls 7-14-04
DATE: October 12, 2005
SUBJECT: City Manager Signature
ITEM: Final Financial Report for Lone Star Library Grant 2004-2005
Resource: Dale Ricklefs
History: Each year the Texas State Library and Archives Commission provides
funding in Direct Aid to public libraries that retain "member" status in
the library systems. In the fall of 2005, the Council approved the
expenditure of the funds. This report is the final financial report, stating
what we spent and in which categories.
There is a discrepancy in budgeted line items compared to actual
expenditures. The grant allows for a 10 % variance (about $1000—the
$800 contractual based project was not done). Also, after the approval of
the grant, the line items were adjusted by the State Library. This report
lines up with the final performance report, reflecting changes by the State
Library..
As stated above, the project originally proposed ($800) was funded by the
library earlier in the fiscal year, paid by local funds. We could not wait for
the TSLAC process to finish (January/February of 2005).
Funding:
Funds expended: $10,185, the final grant amount.
Source of funds: Texas State Library and Archives Commission
Outside Resources: Same
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