CM-05-11-196SEC®0
Request for City Council/City Manager Action
City Council City Manager
Submit completed forth for ALL City Manager and City council approvals.
2005
For Administration Use ONLY
Tau*: ern "'(DS -11.191,
Documents: I}
Scan Date:
Return to: Ric Bowden
Department Name: Fire Department Project Name: MOU for Regional Radio System
Contact Person: Charles Meserole/Keith Tanner (Emergency Mgmt. ContractorNendor City of Austin, RRS Program Manager
Project Manager/Resource: Howard Cruse
Project Coordinator;
Assigned Attorney:
Barbara Boulware-Wells
Council or City Manager /e
Approval/Agenda Date: XI'Nov-05
Blue Sheet Wording
Funding Source: N/A
Amount: o
Consider signing a Memorandum of Understanding for Austin/Travis county 800 MHz Trunked Voice Regional Radio System Interoperability User Access.
Finance Information
Is Funding Required?
lx
Finance Approval
El Finance
ED Finance
Purchasing
Budget
Yes
191
No
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr.
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
Other (Please clearly identify action on lines below) $0.00
To sign a MOU for Regional Radio System Interoperability Access
n/a L. Olsen
N/A E. Wilson
H Baker
n/a cyd
Date 11 /8/2005
Date 11/8/2005
Date 11/8/2005
Date 11 /8/2005
For Submission to ALL City Council and City Manager Action Items
Project Mgr. Signature:
Dept. Director Signature*O►- l- iZ•-
City Attorney Signature*ElOgirtSffil.
City Manager Signature:
4
* Dept. Director and Legal Approval and is required for ALL items requesting City Manager/City Council approval.
Date:
Date: /r,.///.6/%
Date: ®'
Date: 11 - OS
Updated 6-9-05
DATE: November 7, 2005
SUBJECT: City Manager Approval
ITEM: Consider signing a Memorandum of Understanding for Austin/Travis county 800
MHz Trunked Voice Regional Radio System Interoperability User Access.
Department: Fire Department
Staff Person: Howard Cruse
Justification: This allows City of Round Rock Fire Department radio
communication with other Regional Radio System users during joint operations,
public safety critical incident responses, or other limited interoperability purposes
approved by the RRSPM, (Regional Radio System Program Manager). An
"Interoperability User" is a governmental agency who is not a RRS Party or RRS
Associate but has been granted permission for RRS radio use under this MOU.
Funding:
Cost: None
Source of funds: N/A
Background Information: Currently we do not have the ability to communicate with
other RRS users.
Updated 3-10-05
MEMORANDUM OF UNDERSTANDING
FOR
AUSTIN/TRAVIS COUNTY 800 MHz TRUNKED VOICE REGIONAL RADiO SYSTEM
INTEROPERABILITY USER ACCESS
Effective Date:
interoperability User:
Address:
Radio Equipment:
November 10, 2005
City of Round Rock Fire Department
203 Commerce Blvd.
Round Rock, TX 78664
Attn: Howard Cruse Telephone:512 218-6629
XX Mobile Radios XX Handheld Radios Control Station Radios
Wireline Radio Patch from Interoperability User Radio System to RRS talk-
group
alkgroup
1) Subject to the terms of this Memorandum of Understanding ("MOU"), the Regional Radio System Program
Manager ("RRSPM") hereby grants the governmental agency identified above a revocable license to use the
Radio Equipment described above on the Austin/Travis County 800 MHz Trunked Voice Regional Radio
System ('RRS") as an interoperability User" for the sole purpose of "Interoperability Radio Communication" on
specified "talkgroups," which will be enumerated in a template plan to be approved by the RRSPM prior to radio
unit programming. [If control station(s) are included in this authorization, antennas must meet the 20' rule. The
physical address for control stations(s) included in this authorization is (are): N/A
.]
2) "Interoperability Radio Communication" means radio communication between the external Interoperability User
named above and other RRS user personnel during joint operations, public safety critical incident responses, or
other limited interoperability purposes approved by the RRSPM. An "Interoperability User" is a governmental
agency who is not a RRS Party or RRS Associate but has been granted permission for RRS radio use under
this MOU.
3) Interoperability Users are not currently assessed a fee for use of the RRS since their use of the RRS is only for
the occasional "interoperability" purposes set forth above. interoperability Users shall not use the RRS as their
primary radio communication platform for internal radio communication within their own agency. Interoperability
Users will not be issued their own private talkgroups.
4) Programming of Interoperability User radios for use on the RRS must be done by the City of Austin CTM -
Wireless Communication Services Division staff, or other entity approved by the RRSPM. Due to the critical
necessity of safeguarding the "system key," tight control over programming wilt be exercised.
5) "Emergency ID" functionality on the RRS will not be programmed into Interoperability User radios.
6) interoperability Users must identify themselves when initiating conversations on the RRS by giving their agency
name (or acronym approved by the RRSPM), followed by their unit number. Example: "XYZ PD, unit 101 to
APD Baker dispatch."
7) When operating radios on the RRS, Interoperability Users must abide by all applicable Federal
Communications Commission rules and regulations, RRS Standard Operating Procedures, protocols set forth
by individual tatkgroup owners, and decisions and directives of the RRSPM. Violations shall be grounds for
immediate disconnection of the Interoperability User's radio equipment from the RRS and termination of this
MOU. The Interoperability User shall reimburse the RRS Party that is the holder of an FCC license upon receipt
of demand for any costs, fines or penalties assessed against the license holder as a result of a violation of an
FCC rule or regulation by the Interoperability User.
8) Radio equipment and accessories shall be approved by the RRSPM prior to use on the RRS. All costs of an
Interoperability User to acquire or maintain radios or other equipment, train personnel, or to connect to the RRS
shall be borne and paid by the Interoperability User.
(Rev. 10-26-04)
c,m-os-tt -141 if
9) All Interoperability User agency personnel who will be operating approved radio equipment on the RRS will be
required to undergo user training as set forth by the RRSPM, and submit to the RRSPM any required
certification that such training has been received.
10) The failure of the RRS to perform its obligations under this MOU shall be excused to the extent caused by the
occurrence of an event or act not within the control of the RRSPM.
11) This MOU is effective as of the Effective Date stated above, and shall remain in effect until terminated by either
party upon 10 days' prior written notice.
12) The Interoperability User acknowledges that radio systems are subject to periodic outages, equipment failures,
and other conditions which may prevent or interfere with radio communication. to no event shall the RRSPM or
any RRS Party be liable to an Interoperability User for any claim or cause of action arising out of or related to a
failure of the RRS.
13) The person executing this MOU on behalf of the Interoperability User warrants and represents that he or she
has been duly authorized and empowered to execute and enter into this MOU on behalf of the Interoperability
User, that all action necessary to approve this MOU has been taken, and that this MOU is a binding obligation
of the Interoperability User.
14) This MOU constitutes the entire understanding of the parties related to the subject matter hereof, and there
shall be no modification or waiver hereof except in writing, signed by both parties. The MOU is made under
and shall be governed by the laws of the State of Texas, and is performable in Travis County, Texas.
AGREED TO BY:
(Interoperability User Agency Name)
AustinlTravis County 800 MHz Trunked Voice Regional
Radio System, by the City of Austin, as Regional Radio
System Program Manager
By: '- n By:
R
Prin • N. me: O. rr eS , No sel P. E . Michael Simpson, Communications and Technology
Title: City Manager Management - Wireless Communication Services
Division Manager (512) 927-3209
(Rev. 10-26-04)