CM-05-12-202NOV-30-2005 17:26
CITY OF ROUND ROCK
Request for City Council/City Manager Acts
City Council
al City Manager
Department Name: Adrnlnisilation - Municipal Court
Contact Person: Christine Martinez/Sherri More
Project
Manager/Resource: Tracie Glasser
Project Coordinator: Trade Gleeaer
Assigned Attorney: Susan Camp -Lee
Council or
City Manager
Agenda Data: 2-Deoo5
5122187097 P.02/05
Project Name: GL Interface/mooch;
Contractar/vendor. INCODE
Funding Source: Court Tectulolagy Funa
Amount: $625.40
Blue Sheet Wording
Consider approval of amendment to the INCODE Maintenance Contract for additional annum s
attware maintenance far General lodger interface with Peopleaoit,
Finance Information
is Funding Required? 0 Yes Oxt No
CI
CI
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
1D Other (Please dearly Identify action on lines below}
$t325.t}p
Finance Approval
0 Finance
OFinance
XDPurchasing
k°Budget
ole L. Olsen
E. Wilson
H Baker
Cheryl Delaney
Date
Date
Date
Date
11/30/2005
11/29/2005
11/29/2005
11/29/2005
Fir Subrtlts6ion to City Wagger Orgy
Project Mgr. Signature; Tracie G1aQser (orginat slenedl Date:
Dept- Director Signature:
Date; 11/23/2005
original si
11/23/2005
City Attomey Signature*: �tttt;t -.s•, .
Date: i / a
City Manager Signature; pate i _ a -
Lays! /j •lis requrnd /arall Hams ruquesrinit City Mangoes approval.
Updated 3-9-05
Request for City Council/City Manager Action
El City Council J City Manager
Submit completed form for ALL City Manager and City Council approvals
Department Name:
Contact Person:
Administration - Municipal Court
Christine Martinez/Sherri Monore
Project Manager/Resource: Tracie Glaeser
Project Coordinator: Tracie Glaeser
Assigned Attorney:
Susan Camp -Lee
Council or City Manager
Approval/Agenda Date: c -VY\ .-i'" 2
Slue Sheet Wording
For Administration Use ONLY
Tag*
Documents:
Scan Date:
Return to:
Ric Bowden
Project Name: GL interface/incode
ContractorNendor: INCODE
Funding Source: Court Technology Fund
Amount $625.00
General Ledger interface from MC software to finance software purchased from Technology fund in 2005. Maintenance contract takes effect 6 months after delivery. An amendment to the
original INCODE contract is included for this additional maintenance.
Finance Information
Is Funding Required?
MUM
Finance Approval
EFinance
Finance
Purchasing
[Budget
E Yes No
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
Other (Please clearly identify action on lines below)
Date
Date
Date
For Submission to ALL C Council, nd City Maga er Action items
Project Mgr. Signature: Wakeltr Date:
Dept, Director Signature*: Date:
City Attorney Signature*: Date:
City Manager Signature: Date:
Updated 8-9-05
CITY MANAGER BLUE SHEET FORMAT - SAMPLE
(Explanation of what is required in specific areas)
PLEASE BE SURE ALL AREAS OF THIS FORM HAVE BEEN FILLED OUT.
DATE:
SUBJECT:
ITEM:
November 9, 2005
City Manager Approval
INCODE maintenance contract- General Ledger interface with
Peoplesoft
General Ledger interface from MC software to finance software
purchased from Technology fund in 2005. Maintenance contract
takes effect 6 months after delivery. An amendment to the
original INCODE contract is included for this addition&
maintenance.
Department: Municipal Court
Staff Person: Tracie Glaeser
Justification: Contract is amendment to original contract for $625.00
additional annual maintenance.
Funding:
Cost: ..$64O� Oat ---127
Source of funds: This maintenance is paid from by the court technology
budget. (6117-690-15000)
Background Information:
Updated 3-10-05
Existing Customer
Salesman — L.Midkiff/R.Reeves
ADDENDUM
Per Contract ID # 2005-0011, issued 3/2/05 and received 4/19/01, the City of Round
Rock, TX desires to add the following:
INCODE Court Interface to Third Party GL — License Fee of $2500 was purchased via PO # 20861.
Annual Software Maintenance fee of $625 is contracted for within this Addendum.
ACCEPTED BY:
CITY OF ROUND ROCK, TX
By:
Si e
Title
ttrailys - C5
Issue Date
ACCEPTED BY:
Tyler Technologies, Inc. — INCODE Division
By:
Signature
Executive Vice President, INCODE Division
Title
8/18/05
Issue Date