CM-05-12-212Request for City Council/City Manager Action
City Council
City Manager
Department Name:
Contact Person:
Parks and Recreation
Vanessa Shrauner/Debbie Davila
Project Manager/Resource: Jenene Uhrig
Project Coordinator:
Assigned Attorney:
Veronica Rivera
Council or City Manager
Approval/Agenda Date: Friday, December 9, 2005
Blue Sheet Wording
Project Name:
ContractorNendor:
Youth Pictures
Funding Source:
Amount:
Round Rock ISD
General Fund
TBD
Authorize City Manager to sign contract to use RRISD gymnasium for the youth volleyball program.
Finance Information
Is Funding Required?
IYes
Finance Approval
®Finance
ElFinance
El Purchasing
El Budget
Yes
No
Initial Construction Contract
Construction Contract Amendment #
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
Other (Please clearly identify action on lines below)
Contract with a photographer for youth pictures
5326-100-23006
not to exceed $6,000
n/a L. Olsen
N/A E. wilson
HB
Cheryl Delaney
Date
Date
Date
Date
12/14/2005
12/14/2005
12/14/2005
12/13/2005
For Submission to ALL Citv Council and Citv Manager Action Items
Project Mgr. Signature:
Dept. Director Signature*:
City Attorney Signature*:
City Manager Signature:
/ikalWak. Date:
•
* Dept. Director and Legal Approval and is required for ALL items requesting City Manager/City Council approval.
Updated 6-9-05
12J ,
Date: 1z- /H- 05
Date:
Date:
_..i 11I, _ (9 j
BLUE SHEET FORMAT
DATE: November 22, 2005
SUBJECT: City Manager Approval
ITEM:
Authorize City Manager to sign contract to use
All America Photo and Imaging as our photographer
Department: PARD
Staff Person: Rick Atkins (Director)
Jenene Uhrig (Athletics Supervisor)
Justification:
Funding:
Cost: not to exceed $6,000.00
Source of funds: General Fund 5326-100-23006
Outside Resources: Round Rock ISD
Background Information:
This is for our youth pictures that we purchase for the
participants. Budgeted annually in 5326-100-23006
This is for our youth pictures that we purchase for them.
Public Comment:
Blue Sheet Format
Updated 01/20/04
All American
Sports Photography
All American Photo
1010 N Lamar Blvd
Austin, TX 78703
Voice 512.494.1880
FAX 512.482.0338
www.allamericanphoto.com
Photography Contract & Planning Sheet
We choose All American Photo as exclusive photographer for the upcoming event(s)
Youth Basketball 2005-2006, Girls Kickball 2006, Texas Road Rash 2006 and Girls Volleyball 2006
This agreement will help us reserve these dates for your league and outline our responsibilities for
Picture Day so that we can plan ahead for your event. Please fill this in with as much information as
possible — we can add information later and make any changes as necessary. Please keep a copy of
this and note any changes on this form — it is good to make any changes, additions or amendments by
email or fax so that we both can have a record of any changes in the plans.
Please reserve the following dates for us: January 14th (YBB), March 26th, April 8th (KB), October 7th (VB)
Location of Picture Day (ie; Dell Diamond) See Other Details
Street address of Picture Day location: See Other Details
Estimated number of participants: January 14th (675), March 26th (200), April 8th (225), October 7th (225)
Person to contact for scheduling: Jenene Uhriq Phone: 218-5540 x 362
Any Special delivery instructions? 301 West Bagdad, Suite 250, Round Rock, Tx 78664
Any special Packaging instructions? None
Any special site preparations needed? Basic set up
Number of scholarships: Zero
League Commissions None
Other details: (continue on 2nd page if needed)
January 14th (Ridgeview MS located at 200 Via Sonoma Trail, RR 78664), (Chisholm Trail MS is
located at 500 Oakridge, RR 78681) and (Clay Madsen Recreation Center is located at 1600 Gattis
School Road, RR 78664)
March 26th (Dell Diamond is located at 3400 East Palm Valley, RR 78664)
April 8th (Bluff Field at Memorial Park is located at 600 Lee Street, RR 78664)
October 7th (Clay Madsen Recreation Center is located at 1600 Gattis School Road, RR 78664)
Warranty Policy
We guarantee the quality of our service and products. We will replace at no charge any product that does not live up to the
customer's expectation. We ask that parents contact us directly for any issues as we are very good at handling these quickly and
professionally. We are committed to each parent and player having a good photo experience.
ague Representative
date