CM-05-12-213Request for City Council/City Manager Action
City Council v City Manager
Department Name:
Contact Person:
Round Rock Parks and Recreation
Vanessa Shrauner/Debbie Davila
Project Manager/Resource: Rick Atkins, Director
Project Coordinator: Terri Waggoner, Marketing Specialist
Assigned Attorney:
Veronica Rivera
Blue Sheet Wording
Project Name: City Sports TX Advertising/sponsor agreement
Contractor/Vendor: City Sports TX Magazine
Funding Source: 5210-100-2300 printing and reproduction
Amount: si,000.00
Round Rock Parks and Recreation will get a discounted advertising rate in
retum for making City Sports TX a sponsor of the Texas Road Rash, 5K for Clay and Outlaw Trail 100 cycling tour. Terms of sponsorship- City Sports TX logo on event T-shirts, on website, and
magazines (provided by City Sports TX) will go into event packets.
Finance Information
Is Funding Required?
Finance Approval
▪ Finance
▪ Finance
❑Purchasing
X❑ Budget
Yes
No
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Unforeseen ,Circumstances
Initial Professional Services Agreement
Supplement Professional Svcs. Agr. #
Purchasing/$ervice Agreement
Purchase Order
Item(s) to be
purchased:
Amount
Other (Plea
e clearly identify action on lines below)
n/a L.Isen
N/A E.1:
ilson
Cheryl Dslaney
Date
Date
Date
Date
12/14/2005
12/14/2005
12/13/2005
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Mgr. Signature:
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Updated 6-9-05
BLUE SHEET FORMAT
DATE: December 13, 2005
SUBJECT: City Sports TX Magazine agreement 4(541-
ITEM:
(5-
ITEM:
k
. Round Rock Parks and
Recreation will get a discounted advertising rate in return for making City
Sports TX a sponsor of the Texas Road Rash, 5K for Clay and Outlaw Trail
100 cycling tour. Terms of sponsorship- City Sports TX logo on event T-
shirts, on website, and magazines (provided by City Sports TX) will go into
event packets.
Department: PARD
Staff Person: Terri Waggoner, Marketing Specialist
Justification: In return for a discounted advertising rate with City Sports
TX, the Round Rock Parks and Recreation department will make City Sports
TX a sponsor of the event. The discount will amount to $450 discount on
advertisements.
Funding:
Cost: $1000.00
Source of funds: 5210-100-23000
Outside Resources:
Background Information:
We have worked with City Sports Texas in the past. Their magazine is
distributed statewide to Houston, Dallas and Austin
areas.
Public Comment:
Blue Sheet Format
Updated 01/20/04
*TEXAS*
a yspo
381 Casa Linda Plaza #192! Dallas, TX 75018! 214-321-8156 1 Fax 972-692-5949
Company: ;sound Rock Parks Rectreation
Address 301 W Bagdad Suite 250
City/State. Round Rock, TX
Contact: Terri Waggoner
Circulation: 80,000
Customers Credit Card: #
Exp. Date:
Visa MC Amex
Special Instructions:
2006 Advertising Agreement
Phone: 512-341-3361
Email: twaggoner@round-rock.bc.us
Sales Representative: Richie Harpel
Frequency Rate
Insertions
lnvoice
PO Num be
Terms
1
Issue Materials
Distribution
Run Dates
Size
Color
Ad Description
Position
Rate
Amount
Jan/Feb
19 -Dec
11 -Jan
1/2 Page H
BW
Texas Road Rash
$ 500
$
500
March
20 -Feb
3 -Mar
April
21 -Mar
4 -Apr
May,....��.._, $-Apr
2
-May
June
16 -May
30
r`
-May
July 20 -Jun
5
-Jul
Au ust
9 18Jul
1 -Aug
1/4 Page
BW
5K for Clay
$ 250
$
250
", te° P` 2--A"�?4
5
'
-Sep
1/4 Page
BW
Outlaw Trail 100
$ 250
_
$ 250
October -
19 -Sep
3
-Oct
107/715 m 17 -Oct
31 -Oct
any/Agency Authorization
Date
Make Checks Payable to CitySports Texas
Terms and Conditions of Agreement
The above signed hereby authorizes Citysports Texas magazine, a publication of Competitor Inc.,
to reserve advertising space under the terms and conditions of this 2006 agreement.
1) The above signature authorizes CitySports Texas magazine to charge customers
credit card for current advertising or past due accounts that are not paid within 30 days.
2)Agreement must be signed, dated and returned before insertion.
3) Agency or advertiser agrees to pay short -rate for incomplete agreement.
4) Ads canceled after space reservation dates will be billed in full.
5) Firsttime advertisers must pre -pay prior to insertion.
6)1.5%'finance charge on unpaid balances over 30 days and every 30 days after.
7) All verbal instructions regarding agreements, insertion orders or changes to copy must be confirmed in writing.
Sub Total
Total Amount Due
$1,000
Total Insertions
Total Net per Insertion
$1,000
1
$1,000