CM-05-12-218round rock 0
•
2006
ROUND ROCK INDEPENDENT SCHOOL DISTRICT
FACILITY USE AGREEMENT
027 05-06 CITY OF RouND ROCK
CAMPUS: DISTRICT WIDE
GROUP: CITY OF ROUND ROCK
CONTACT NAME: MONIQUE ADAMS
TITLE: EXECUTIVE ASSISTANT
PHONE: 218-5410
FAx: 218-7097
ADDRESS: 221 E. MAIN STREET
ROUND ROCK, Tx 78664
EMAIL ADDRESS: MADAMS@ROUND-ROCK.TX.US
This agreement is a license to use certain facilities of the Round Rock Independent School District
(RRISD) described on Exhibit A during the times, for the purpose and upon consideration of the
performance of the conditions set out herein and the payment of certain fees all is set out on Exhibit A.
Liability Insurance is described on Exhibit B under the requirements of RRISD's GKD (regulation) policy.
The undersigned User understands that RRISD facilities are reserved each day and at all times for use by
RRISD students, per Board Policy GKD (See Attachment Exhibit "C"), and the User is granted only a
license to use the facilities set out on Exhibit A for such a period as the facility is not scheduled for use by
RRISD.
Conditions of granting license for use:
1. User agrees to use the facility at the times, for the purpose and to meet all
RRISD requirements set out herein and on Exhibit A and to the payment of the
fee set out on Exhibit A.
2. Use of RRISD facility is conditioned upon the requirements set out in policies
and regulations of RRISD governing facility use, each of which policy and
regulation is incorporated in this license agreement.
3. User agrees to comply with all applicable policies and regulations of RRISD and
laws and regulations of the State of Texas and of the United States.
4. Limitations on RRISD responsibility:
a. Each RRISD facility is licensed for use in its current AS IS,
WHEREAS condition, subject to all faults and defects,
whether known or unknown to RRISD or User.
b. Interruption or loss of use of the RRISD facility based on such
events as adverse weather, loss of utilities, acts beyond the
control of RRISD, negligence or other action or inaction by
em- 1z -z/2
RRISD or its officers and employees or other similar causes
shall not cause any liability to RRISD other than a refund of
any fees paid to RRISD for use of the facility at the time
scheduled, subject to a deduction by RRISD for expenses
actually incurred prior to the interruption or loss of use.
5. Only the uses permitted by RRISD in this agreement shall be conducted on the
RRISD facility. The User may bring in only the personal property (such as
lights, sound systems, sports equipment, food, beverages, and other similar
items) specifically permitted by RRISD.
6. If required by RRISD, User will at its cost provide security personnel approved
in advance by RRISD to provide for security and safety of persons during the
use of the RRISD facility.
7. In the event User cancels the use of the facility, User will be entitled to a refund
of fees paid for the planned use if such cancellation is received 48 hours prior to
the planned event in writing unless the User's reservation has resulted in RRISD
declining to make available the facility for other uses. To the extent that RRISD
has lost revenue because of being unable to license the use of the facility, no
refund will be granted. If RRISD has incurred expenses, the expense incurred
will be deducted before any fees are refunded.
8. In the event that The District cannot secure the custodial staff necessary for the
use of the facility, RRISD reserves the right to cancel the existing contract with
a 60 day notice.
9. User will indemnify and hold harmless the Round Rock Independent School
District and its officers, agents and employees from all claims, causes of action
and judgments for the injury or death of any person in the damage to property
that arise, directly or indirectly, from the intentional or negligent act or omission
of User or the officers, agents, employees, guests and invitees of User during the
use or occupancy of RRISD facilities by User. See Liability Insurance
attachment "B"
Accepted by Authorized Representative:
James R. Nuse, City Manager
Date:
Accepted by RRISD Representative.
Ed Sevcik
Date:
ROUND ROCK INDEPENDENT SCHOOL DISTRICT
EX'I3IBIT A
LICENSE FOR USE OF FACILITIES:
FACILITY CAMPUS / FACILITY: CALDWELL HEIGHTS, STONY POINT,
FOREST CREEK, GATTIS, BLUEBONNET, OLD TOWN, RRHS
START DATE: 1-9, 1-10, 1-17, 1-19, 1-24, 1-30 , 1-23
END DATE: DATES ABOVE
TIME: 6:OOPM - 9:00PM RRHS & SPHS 9
6:30PM - 9:OOPM CALDWELL, GATTIS,
BLUEBONNET, OLD TOWN,
FOREST CREEK
DAY OF THE WEEK:
CALENDAR ATTACHED
To FACILITY REQUEST:
DATES ABOVE
No
SPACE USED: CAFETERIA
RRISD EQUIPMENT TO BE USED: NONE
USER EQUIPMENT TO BE USED: NONE
FEES: $1227.50
**INVOICE ATTACEHED
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Monday, January 30, 2006
Tuesday, January 24, 2006
Thursday, January 19, 2006
Tuesday, January 17, 2006
Tuesday, January 10, 2006
Monday, January 09, 2006
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$160.00 1st two hrs $60.001
each additional hr.
Total:$220.00
75.00 1st two hours.
$12.50 additional half hour.
Total: $87.50
75.00 1st two hours.
$12.50 additional half hour.
Total: $87.50
75.00 1st two hours.
$12.50 additional half hour.
Total: $87.50
75.00 1st two hours.
$12.50 additional half hour.
Total: $87.50
$160.00 1st two hrs $60.00
each additional hr.
Total:$220.00
75.00 1st two hours.
$12.50 additional half hour.
Total: $87.50
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Certificate of Coverage.
This is to certify that the coverages listed below have been provided to the member and are in effect at this time.
Notwithstanding any requirements, terms or conditions of any other contract or agreement with respect to which
this certificate may be issued or may pertain, the coverage afforded by the Texas Municipal League
Intergovernmental Risk Pool (TML -IRP) described herein is subject only to the terms, exclusions and additions of
TML-IRP's coverage contracts between TML -IRP and its member(s). Coverage is continuous until canceled.
TML -IRP Contract Number: 3127
Member: City of Round Rock
Attn: Mr. Hassan Farhat
221 E. Main Street
Round Rock, Texas 78664
Company
Affording
Coverage:
Texas Municipal League
Intergovernmental Risk Pool
PO Box 149194
Austin, TX 78714-9194
(512)491-2300 or (800) 537-6655
Fax (512) 491-2404
GENERAL LIABILITY
Limits of Liability : $ 1,000,000 Each Occurrence
Sudden Events
Involving Pollution : $ 1,000,000 Each Occurrence
Annual Aggregate : $ 2,000,000 Effective Date : 10/1/05
Deductible Per Occurrence : $ 2,500 Anniversary Date : 10/1/06
LAW ENFORCEMENT LIABILITY
Limits of Liability : $ Each Occurrence
Annual Aggregate : $ Effective Date .•
Deductible Per Occurrence : $ Anniversary Date .
ERRORS AND OMISSIONS LIABILITY
Limits of Liability : $ Each Wrongful Act
Annual Aggregate : $ Effective Date .
Deductible Each Wrongful Act : $ Anniversary Date .
DESCRIPTION
RE: Evidence of Coverage - Use of School Facilities by the City of Round Rock for "10 Year Open Forum".
Cancellation: Should any of the above described coverages be canceled before the anniversary date thereof, TML -IRP
will endeavor to mail 30 days written notice to the below named certificate holder, but failure to mail such notice
shall impose no obligation or liability of any kind upon TML -IRP.
Date Issued: 12/15/2005 Authorized Representative: U�/02'lj��
Certificate Holder:
Round Rock I.S.D. - Attn: Robin Lindell
1311 Round Rock Ave
Round Rock, Texas 78681
X102
06/17/02
CHECK REQUEST
Round Rock Independent School District
1311 Round Rock Avenue
address
Round Rock, Texas 78681
city, st zip
(complete address in total)
Date Submitted 12/21/2005
Vendor Number
Check Amount $ 1,227.50
Item ID #
Check Stub Description
(not to exceed 30 characters)
Account Number
Acct - Fund - Org
Amount
97165
Use of facilities - Jan. 06
5439-100-19000
1,227.50
1,227.50
Additional Explanation if needed:
SPECIAL INSTRUCTIONS: (ALL checks will be mailed unless otherwise specified) Explain special handling below
Please call Monique when check is ready - ext. 410
Date Needed (no ASAP's please)
CYCLE OR / Z / 31) /20015
c:\excels\carol\finforms.xlw - check req
Requested By: Monique Adams
Departmental Approval:
Finance approval:
Staple justification to check request
Paper clip items to be mailed with check
12/2112005
Received by:
PINK LOCK & KEY ICONS FADETVH N AR
CITY OF ROUND ROCK
21 E. MAIN STREET
ROUNDROVINifi ROCK, TX 78664
'Phii512) 218-5400
Pay
IIDTO0t:AN SEER PENTAGON -SHAPED TRUE WATERMARK WHEN HELD TO THE LIGHT
BANK OF AM ERICA
WICHITA FALLS, TEXAS
Date Dec/30/2005
****ONE THOUSAND TWO HUNDRED TWENTY-SEVEN V1 N AND 50 / 100.DOLL;AR****
Id8-130
1119 TX
080307
Pay Amount $1,227.50***
To The ROUND ROCK ISD
1 Order Of 1311 Round Rock Ave.
Round Rock, TX 78681
Il■080 30 711' ': LL L90 i 30 21: 00 213094
L9 LBII'
RUB OR BREATHE ON THE PINK LOCK & KEY ICONS—COLOR WILL FADE AND THEN REAPPEAR ON AN AUTHENTIC CHECK --IF COLOR DOES NOT FADE D0 NOT ACCEPT
Check Date;
Dec/30/2005
Vendor Number:
0000000206
Check No,
080307
Invoice Number
Invoice Date
Voucher ID
Gross Amount
Discount Taken
Late Charge
Paid Amount
122105
Dec/21/2005
00127724
1,227,50
0.00
0.00
1.227.50
Cheek Number
Date
Total
Gross Amount
Total
Discounts
Total
Late Charges
Total
Pnid Amount
080307
Dec/30/2005
$1,227.50
$0.00
$0.00
S1,227.50