CM-05-11-194Request for City Council/City Manager Ao°
City Council City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Round Rock Police Department
Contact Person: Rick White/Brenda Craytor
Project
Manager/Resource: Maureen Ganner
Project Coordinator: Maureen Ganner
Assigned Attorney:
Council or
City Manager
Agenda Date: 11/11/2005
Blue Sheet Wording
Project Name: Purchase of Texan 2000 T1 Circuit Link
ContractorNendor:
Funding Source:
Amount:
SBC
General Fund (acct 45229-100-21000)
$4,441.32
This contract will allow for the installation and maintenance of a T1 telephone circuit link between the Communications Center and the CWICS radio system prime site. The T1 link is a back-
up for the microwave system in the event it should fail. Without this back-up system, if the microwave tower fails the City would not have direct connectivity with the prime radio site. The
contract includes the installation expense of $1,014.00 and a 12 -month maintenance agreement at a monthly fee of $285.61 for a total cost of $4,441.32.
Finance Information
Is Funding Required?Yes [l No
Finance Approval
ElFinance
®Finance
JJJJJJ"````tttttt��''"Purchasi
udget
Initial Construction Contract
Construction Contract Amendment
Change Order #
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Other (Please clearly identify action on lines below)
Amount
4,441.32
aDela
%l
as -
Date Lt Lei Cj j
For Submission to Ci
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature*:
City Manager Signature:
/*MAW GQAt i Date: /f/4/OJ
(
W Lia • / V Date: i i /4 Bs
Date:
/'//s/&,5._
Date: -Qc)
pproval is required for all items requesting City Manager's approval.
Updated 3-9-05
CITY MANAGER BLUE SHEET FORMAT
DATE: November 11, 2005
SUBJECT: City Manager Approval
ITEM: Purchase and Installation of Texan 2000 T1 circuit link
Department: Round Rock Police Department
Staff Person: Rick White/Maureen Ganner
Justification:
This contract will allow for the installation and maintenance
of a T1 telephone circuit Zink between the Communications
Center and the CWICS radio system prime site. The Ti link
is a back-up for the microwave system in the event it
should fail. Without this back-up system, if the microwave
tower fails the City would not have direct connectivity with
the prime radio site. The contract includes the installation
expense of $1,014.00 and a 12 -month maintenance
agreement at a monthly fee of $285.61 for a total cost of
$4,441.32.
Funding:
Cost: $4,441.32
Source of funds: General Fund (acct. #5229-100-21000)
Background Information: If approved, the T1 circuit link can be installed
as early as November 15, 2005. The purchase
will be made from SBC utilizing the D.I.R.
purchasing system.
Updated 3-10-05
Agency # 62,
Department of Information Resources
Telecommunications Services Division
SERVICE AGREEMENT
This service agreement is between the Department of Information Resources/Telecommunications
Services Division (DIR/TSD) and the Customer. It is the intent of the parties to comply with the
provisions of Texas Government Code Chapter 771, Interagency Cooperative Act and/or Chapter
791 Interlocal Cooperation Act as applicable, and Title 10, Subtitle D, Chapter 2170,
Telecommunication Services, Texas Government Code.
I. DIR/TSD Responsibilities
1.1 DIR/TSD agrees to provide Customer with connectivity through various transmission methods to
the TEX-AN network for specific communications services including, but not limited to, video, voice,
routed data, Internet and/or equipment (hereinafter "services").
1.2 DIR/TSD will assist and advise the Customer in determining the best and most economical usage of
services.
1.3 DIR/TSD will bill monthly for services as required and respond to inquiries regarding Customer's
bill. DIR/TSD shall commence billing for services as they are provisioned.
II. Customer Responsibilities
2.1 The Customer will provide Purchase Orders (PO's) to DIR/TSD for services, as ordered, which shall be valid
for the entire term of this Service Agreement. Customer shall comply with the DIR rules applicable to the
Telecommunications Services Division, 1 TAC Chapter 207, as the same may be amended from time to time.
2.2 Customer has the responsibility to cooperate and coordinate with DIR/TSD so as to avoid delaying
DIR/TSD in the provisioning of and billing for ordered services. Specifically, it is the Customer's
responsibility to designate, in a timely manner, the type of service desired and provide DIR/TSD with
information which may effect technical, logistical, engineering, or equipment aspects of service
delivery. The Customer is exclusively responsible for any equipment added to their premises for
connectivity to TEXAN services. Customer shall keep DIR/TSD promptly informed of its billing
contact, address, telephone numbers, Purchase Order numbers, eligibility status and technical contact,
and changes to any of the foregoing. Customer understands and agrees that its failure to timely perform
its duties, which delay DIR/TSD in the delivery of ordered services, is not a condition of Force Majeure.
2.3 Payments will be made in full within 30 days of receipt of an invoice or voucher prepared by
DIR/TSD. Customer represents that it possesses sufficient current revenues to satisfy the timely payment
of goods and services provided by DIR/TSD hereunder. In all events, Customer shall be billed for and
shall pay in a timely manner for all services actually ordered and received up through the effective date
of termination of services. Customer shall be responsible for issuing and maintaining the status of PO's.
Customer agrees it has no rights to setoff against bills received from DIR/TSD. Customer's covenant to
pay survives termination of this Service Agreement.
2.4 Customer is exclusively responsible for the operation and security of its premise equipment. The risk
of toll fraud or other unauthorized use of its premise equipment rests with the Customer. Customer
accepts this risk and understands that it shall be solely responsible to pay all charges, which may result
from toll fraud or unauthorized use of its premise equipment. Customer hereby releases and waives any
claim it may have now or in the future against DIR/TSD for the payment of charges arising from toll
C:\Documents and Settings\BFULLER.CORR\Local Settings1Temporary Internet Fiies\OLKF\Service Agreement 8-02-04 doc
fraud or other unauthorized use on its premise equipment.
2.5 Customer is a qualified entity to receive goods and services from DIR/TSD. Services will terminate
without liability to DIR/TSD should Customer's eligibility status change during the term of this Service
Agreement.
III. Term
The term of this Service Agreement begins on the date of the last party to sign and is in effect for the
period through the end of the state's current fiscal year. The Service Agreement is annually renewable
by the timely issuance of a PO by Customer, received prior to the end of the current contract term. In the
event a new PO is not received in a timely manner, services will continue on a month-to-month basis
until a new Purchase Order is received or termination of the Service Agreement is effected by
compliance with Article V. hereof.
IV. Billing
4.1 DIR/TSD's first month's billing for any circuits provisioned will commence on the
is completed.
4.2 DIR/TSD will cease billing circuits on the date disconnection is completed.
4.3 All other services shall be billed on an usage basis from the first date of actual service
disconnected.
date provisioning
until the service is
4.4 In compliance with Title I, Chapter 207, Rule number 207.5, of the Texas Administrative Code:
customer's billing dispute timing and payment obligations shall track those found in the Prompt Payment
Act, Chapter 2251, Texas Government Code.
V. Termination and Amendments
5.1 TSD may provide notice of intent to terminate this Service Agreement for convenience by sending a
written statement to that effect, which shall be received by Customer no less than thirty (30) days prior
to the Effective Date of termination. TSD may terminate any Service Agreement for cause, with an
immediate Effective Date, by issuing written notice to Customer, upon failure of Customer to make
timely payment of bills.
5.2 A Customer may provide notice of intent to terminate this Service Agreement for convenience by
sending a written statement to that effect, which shall be received by DIR/TSD no less than thirty
(30)days prior to the Effective Date of termination. A Customer request to change a service shall not
take effect until Customer provides written notice to DIR/TSD of any changes to ordered services. If
DIR/TSD does not receive written notification, the Customer will continue to be billed monthly until
proper notification is received. No written termination notice shall be effective prior to the expiration of
thirty (30) days after receipt by DIR/TSD.
5.3 Amendments to this Service Agreement shall only be effective upon execution of an instrument in
writing by authorized representatives of DIR/TSD and the Customer.
VI. Other Conditions of Service
6.1 Service rates are subject to change by DIR/TSD upon 30 -days written notice to Customer.
6.2 No conflicting terms or conditions found in Customer orders or forms shall become a part of this
2
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Service Agreement.
6.3 If service and/or communications projects are canceled at any time prior to completion, Customer
shall be responsible for all actual costs incurred by DIR/TSD up to the date of cancellation. DIR/TSD
will bill the Customer for these costs. Customer's covenant to pay shall survive the cancellation of a
project.
6.4 DIR/TSD relies on third party contractors for the fulfillment of services contracted for hereunder.
Therefore, DIR/TSD makes no independent warranties or guarantees, express or implied, regarding said
services.
6.5 The following terms have the meaning indicated for purposes of this Service Agreement:
"Force Majeure" means the parties' performance under this Service Agreement shall be adjusted or
suspended by mutual agreement to the extent performance is beyond the reasonable control of
the parties for reasons including, but not limited to: strikes, work stoppages, fire, water, flood,
lightning, government action, acts of God or public enemy, delays of power company, local
exchange company, or other carrier. Failure of Customer to coordinate and cooperate so as to
delay DIR/TSD is not an event of Force Majeure. In the event of Force Majeure, the sole and
exclusive remedy to the party suffering the delay shall be an equivalent extension of the time for
performance. The parties shall document to one another the onset of events of Force Majeure
within three days of their onset.
"Provision" and "provisioning" means DIR/TSD has acquired, arranged for or provided at the
Customer's site, the equipment, supplies or other items necessary to provide the ordered
service(s), but does not mean the actual act(s) of turning up the ordered service(s).
VII. Customer Service Resources
Customer Service Resources may be found at www.texan.state.tx.us. Inquiries regarding this Service
Agreement may be directed to DIR, Support Services Division, at (512) 463-3263.
3
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Customer hereby agrees to the terms and conditions of this Service Agreement; represents that the
official executing this Service Agreement is authorized to bind the Customer to its terms; and that
Customer has completed all of its internal processes to make this a binding undertaking on the part of
Customer.
CUSTOMER: City of Round Rock
BY:
BY:
DEPARTMENT OF INFORMATION
RESOURCES
NAME: '!s C. g. N vs Cl PE. NAME: Brian S. Rawson, Director
TITLE: Service Delivery Division, DIR
DATE:
TITLE: Cifti vylcut)ct_e
ex-
DATE: It -I-c
Legal:
4
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TEXAN
www. texa n .state . tx. u s
Customer Information Form
Page 1 of 2
Please fill out the following information, save, and E-mail both pages to
Walter Gaylor, Solutions Design:
watter.gaylor@dirstate.tx.us.
General Information
Agency or Organization Name:
Agency Contact (Full name):
Complete Mailing Address:
Contact Telephone Number
(with area code):
Main Agency Telephone Number: (512) 218-5400
You may tab from one field to the next.
City of Round Rock
Brenda Fuller
221 East Main Street
(Street/PO Box)
Round Rock, Texas 78664
(City), (State) (Zip)
(512) 218-5456
Ext:
Ext:
TEX-AN Eligibility
The Texas Agency Network (TEX-AN) for telecommunications is provided to all state agencies and offered to all political
subdivisions. Political subdivisions include public schools, public libraries, public hospitals, city and county governments.
Eligibility for TEX-AN information City of Round Rock -Municipality
(brief description):
NOTE: Please attachthe citation to state law under which your entity was created.
if you are privately owned, we will not be able to provide your telecommunications
requirements.
Contacts
Contracting Services
Name: Brenda Fuller
Title: Buyer
Address: 221 East Main Street
(Street/PO Box)
Round Rock, Texas 78664
(City), (State) (Zip)
Telephone Number: (512) 218-5456
E-mail: bfuller@round-rock.tx_us
Ext
Accounts Payable
Name:
Title:
Address:
Dodi Lilja
Accounting Tech
221 East Main Street
(Street/PO Box)
Round Rock, Texas 78664
(City), (State) (Zip)
Telephone Number: (512) 218-5431
E-mail: dlilja@round-rock.tx.us
Ext:
TEX-AN is the public
telecommunications program for the
State of Texas through the
Department of information Resources
Please E-mail completed form to:
walter.gaylor@dir.state_tx.us
313-9000-3 2/03
TEXAN
www.texan.state.tx.us
Customer information Form
Page 2 of 2
Contacts, continued
TEX-AN User Group Meetings
Name: Brenda Fuller
Title: Buyer
Address: 221 East Main Street
(Street/PO Bax)
Round Rock, Texas 78664
(City), (State) (Zip)
Telephone Number: (512) 218-5456 Ext:
E-mail: bfuller@round-rock.txus
TEX-AN Telephone Directory
Name: unlisted
Title:
Address:
(Street/PO Box)
(City), (State) (Zip)
Telephone Number: ( )
E-mail:
Ext:
Telecommunications
Name: Brenda Fuller
Title: Buyer
Address: 221 East Main Street
(Street/PO Box)
Round Rock, Texas 78664
(City), (State) (Zip)
Telephone Number (512) 218-5456 Ext:
E-mail: bfuller@round-rock.tx.us
Data Communications
Name: Brenda Fuller
Title: Buyer
Address: 221 East Main Street
(Street/PO Box)
Round Rock, Texas 78664
(City), (State) (Zip)
Telephone Number (512) 218-5456 Ext:
E-mail: bfuller@round-rock.tx.us
Miscellaneous
How did you learn about our
services?
current customer
If you have any questions, please call Walter Gaylor in Solutions Design, 512-475-0855, or send your questions via email.
Thank you for your interest in TEX-AN!
TEX-AN is the public
telecommunications program for the
State of Texas through the
Department of Information Resources
Please E-mail completed form to:
walter.gaylor@dir.statatx.us
313-9000-3 2/03
State of Texas Department of Information Resources -TSD
P.O. Box 13564, Austin, TX 78711-3564
NEW DS -1 Point -To -Point Circuit Request
Date Order Submitted to DIR:
Please e-mail this form totelecom.solutions(a)dir.state.tx us.
Agency or Organization Name
Division Name
SECTION 1 -- AGENCY INFORMATION
Name {Person submitting request)
Phone Number (w/ Area Code)
56
E-mail Address
Agency Code
Division Code
SECTION 2 — CIRCUIT INFORMATION
Check the Services Provider:
121 SBC Q AT&T 0 Verizon
Framinng Format :
[] D4 / AMI igj Extended Super Frame (ESF)/B8ZS
Type of Pricing: please attach price quote if provided by carrier
Q HB 2128 El Texan 2000
Circuit Emulation Services
YES NO 13
Requested Service Date:
• Expedite YES' NO
`�' .�; (By checking YES customer agrees to pay expedite charges)
REMARKS:
Page 1 of 2
SECTION 3 — CIRCUIT LOCATION INFORMATION
LOCATION 1
LOCATI.O„N 2
Extend wiring past the DMARC: YESIZI NOT;
(If yes, customer agrees to pay charges.)
Extend wiring past the DMARC: YES NO0
(If yes, customer agrees to pay charges.)
Name of Location
��Qlfigie
Name of Location
Street Address
Street Address
City
ik
City
State:
ZIP Code:
7804
State
ZIP Code:
Building Name or Number:
C
Building Name or Number:
Room Number or Name where circuit will terminate:
Room Number or Name where circuit will terminate:
Location (or wall) in Room where circuit will terminate:
Location (or wall) in Room where circuit will terminate:
Cross Street — Street Names of Nearest Intersection:
Cross Street —Street Names of Nearest Intersection:
Name of On Site Contact for Location I (Last, First Ml, Title):
01. 5 On
On Site
Name of On Site Contact for Location 2 (Last, First MI. Title):
%�sitlr S F?d 11
Contact's Organization:
C[�' Q-)gOuini OCA
On Site Contact's Organization:
i� a fliill [Ii
Phone Numbers ow Area Code):
SIV - 5501
Phone Numbers (w/ Area Code):
512741,84-'
Alternate On Site Contact Name (Last, First ivtt, Tide):
111 a fl oatulier
Alternate On Site Contact Name (Last, First mn, Tide):
Phone Number (wi Area Code):
Phone Number (w! Area Code):
If this end of circuit is to terminate on a customer -owned facility
such as DS -3 or OC -3, please provide:
System (CLLI)::
Channel:
Circuit ID (if
If this end of circuit is to terminate on a customer -owned facility
such as DS -3 or OC -3, please provide:
System (CLLI)::� ,u
Channel:
Circuit ID (if available)::
Page 2 of 2