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CM-06-02-019 - 2/10/2006CITY MANAGER BLUE SHEET DATE: February 8, 2006 SUBJECT: February 17, 2006 ITEM: City Manager to enter into an engagement letter for professional services with Paul Hornsby and Company for the Kiphen Road (CR 113) improvement project. Department: Legal Staff Person: Don Childs Justification: New appraisals will need to be drawn up due to the realignment plan of Kiphen road. Funding: Cost: $17,000.00 Source of funds: Background Information: Updated 3-10-05 02/09/2006 01:45 FAX 81002/005 PAUL HORNSBY & COMPANY REAL PROPERTY APPRAISERS AND CONSULTANTS February 6, 2006 Mr. Nyle Maxwell, Mayor City of Round Rock 221 E. Main Street Round Rock, TX 78664-5246 Re: Proposal for appraisal services relating to acquisition of right-of-way for the proposed realignment and widening of Kiphen Road in Round Rock, Williamson County, Texas. Dear Mayor Maxwell: At your request, I am pleased to provide this proposal for appraisal services on the above - captioned project, Terrns of the assignment are summarized below. Real Estate to be Appraised: Parcel 1- (Cameo Land, Ltd.): Approximately 7.931 acres of vacant land located at the southeast corner of Kiphen Road and FM1460. Parcel 2 - (GCLC, Ltd.): Approximately 11.301 acres of land, improved with an office/industrial development located just south of Kiphen Road, and east of FM1460, Parcel 3 - (Northpark at Old Settlers, Ltd.): Approximately 46.526 acres of land, improved with several office/industrial buildings located along the southeast line of Kiphen Road, just cast of FM1460. Parcel 4/4E - (Park Central Building Associates, LP): Approximately 10.11 acres of land, improved with a (16,056 SF office/industrial building located located along the southeast line of Kiphen Road, just east of FM1460. 8303 N. MoPao Expressway • Suite A-150 . Austin, Texas 78759 •512/477-6311. Fax 512/477-1793 02/09/2006 01:45 FAX a003/005 Mayor Maxwell February 6, 2006 Page 2 Purpose of the Appraisal: Use of the Report: Appraisal & Repotting Standards: Fee: To estimate just compensation for the proposed acquisitions. To assist the client in negotiations involving the acquisition of right-of-way for the proposed realignment and widening of Kiphen Road. The appraisals will be developed and the reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. The results of aur analysis will be set forth in summary appraisal reports as defined by Standard Rule 2-2(b), of USPAP. Parcel 1 - Cameo Land, Ltd: $4,500 Parcel 2 - GCLC, Ltd.: $3,750 Parcel 3 - Northpark at Old Settlers: $4,750 Parcel 4 - Park Central Bldg. Assoc.: $4,000, Total $17,000 The fee for each appraisal is payable upon completion of the respective assignment. The fee reflects a multi -parcel assignment and is contingent on all appraisals being undertaken concurrently. The quoted fees assume appraisals of land and site improvements. Should any primary improvements need to be appraised, the fee would be raised to a mutually agreed amount, 02/09/2006 01:45 FAX Mr. Maxwell February 6, 2006 Page 3 Fee (cont.): R1004/005 Time spent in addition to the initial appraisals, including, without limitation, updates, meetings, depositions, mediation, arbitrations, hearings, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: Paul Hornsby: $250/hour Staff Appraisers : $125-$200/hour Research Assistant: $85/hour Completion: As soon as possible, but not later than 45 days from authorization. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully Submitted, PAUL HORNSBY & COMPANY Paul Hornsby, MAI, SRA CRE President Accepted: City of Round Rock 24!2-Otp Date N U5G f P . City of Round Rock a1 V mAuft66,2, 02/09/2006 01:46 FAX a 3 1 2 1 f� 41. z A e N z Y 20 r mg 1-7 z Ii 005/005 Request for City Council/City Manager Action City Council a] City Manager Submit completed form for ALL City Manager and City Council approvals Department Name: Contact Person: LEGAL Shelley Gonzales/Rose McMillin Project Manager/Resource: Bill Stablein Project Coordinator: Assigned Attorney: Don Childs Steve Sheets/Don Childs Council or"City Manager AppravaliAgenda'Date:17-Feb-06 Blue Sheet Wording Project Name: Kiphen Road ContractorNendor: Paul Hornsby & Company Funding Source: Amount: $17,000 City Manager to enter into an engagement letter for professional services with Paul Hornsby and Company for the Kiphen Road (CR 113) improvement project. Finance Information Is Funding Required? X Finance Approval EJFinance Finance Purchasing EJBudget i Yes No Initial Construction Contract Construction Contract Amendment # Change Order Change in Quantity Unforeseen Circumstances Initial Professional Services Agreement Supplemental Professional Svcs. Agr. # Purchasing/Service Agreement Purchase Order Item(s) to be purchased: Amount Other (Please clearly identify action on lines below) Enter into professional services for the Kiphen Road/CR 113 Improvement project - apprsls will be done by Paul Hornsby and Co. Date Date Date Date $17,000.00 For Submission to ALL City Council and City Manager Action Items Project Mgr. Signature: Dept. Director Signature: City Attorney Signature`': City Manager Signature: Dept. Director and L Date: Date: :211411b Date:., C1 , Date: 62 /© —060 Approval and is required for ALL items requesting City Manager/City Council approval - Updated 6-9-05 Request for City Council/City Manager Action City Council E City Manager Submit completed form for ALL City Manager and City Council approvals. Department Name: Contact Person: LEGAL Shelley Gonzales/Rose McMillin Project Manager/Resource: Bill Stablein Project Coordinator: Don Childs Assigned Attorney: Steve Sheets/Don Childs Councti.or-City Manager Approval/Agenda Date 117 -Feb -06 Blue Sheet Wording Project Name: Kiphen Road ContractorNendor: Paul Hornsby & Company Funding Source:' Amount: $17,000 City Manager to enter into an engagement letter for professional services with Paul Hornsby and Company for the Kiphen Road (CR 113) improvement project. Finance Information Is Funding Required? X Finance Approval 0 Finance ❑ Finance Purchasing LJ Budget Yes No Initial Construction Contract Construction Contract Amendment # Change Order Change in Quantity Unforeseen Circumstances Initial Professional Services Agreement Supplemental Professional Svcs. Agr. # Purchasing/Service Agreement Purchase Order Item(s) to be purchased: Amount Other (Please clearly identify action on lines below) Enter into professional services for the Kiphen Road/CR 113 Improvement project - apprsls will be done by Paul Hornsby and Co. L. Olsen Date Date Date Date $17,000.00 2/9/2006 For Submission to ALL City Council and City Manager Action items Project Mgr. Signature: Date: Dept Director Signatur Date: City Attorney Signature: Date: City Manager Signature: Date: * Dept. Director and Legal Approval and is required for ALL items requesting City Manager/City Council approval. Updated 6-9-05