CM-06-02-029DATE:
SUBJECT:
ITEM:
February 10, 2006
City Manager's Signature - February 24, 2006
Action authorizing the City Manager to execute Supplemental
contract #1 to the Professional Services Contract with Fisher
Hagood, Inc. for the Forest Creek Safety Improvements, Phase II
project.
Department: Engineering and Developmental Services
Staff Person: Daniel L. Halden, P.E., City Engineer
Justification:
Supplemental Contract #1 includes scope of services increase, a clarification of 10%
additive overhead to reimbursements, and a small increase in the total estimated
reimbursable amount. Scope of services increase entailed the task of producing
document copies for bidders and performing reference investigation on bidders.
Funding:
Cost: $280.00
Source of funds: 2001 GO Bonds (1St Issuance)
Outside Resources: Fisher Hagood, Inc., Civil and Structural •Engineers
Background Information:
City staff was proposing to outsource the production of plans and specifications for the
bidding process. Staff negotiated an agreement with the Consultant to perform this task
and to verify the low bidder references at no increase in their fee for services, and an
addition of $280.00 to the reimbursable amount plus overhead.
Public Comment: NA
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: Fisher Hagood, Inc. ("Engineer")
ADDRESS: One Chisholm Trail, Suite 5200, Round Rock, TX 78681
PROJECT: Forest Creek Safety Improvements, Phase II
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Fisher Hagood, Inc., hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 2nd day of September, 2005 for the Forest Creek Safety
Improvements, Phase II Project in the amount of $21,201.21; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $280.00 to a total of $21,481.21; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$280.00 the lump sum amount payable under the Contract for a total of $21,481.21, as shown by
the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
fisher-frstcrksafety; SD71FCRK; 95909
CA- Or
02— 02'j
Rev.03/02/04
84275
FIS ER HAGOOD, SNC.
By.
Date
.41(pic(0
CITY OF ROUND ROC
By:
APP 0 ED AS TO ' ORM:
pow
Nyleelh-�Id yo, tV (K ' IC -4447) /:Steph, L. Sheets, City Attorney
A-9 (-1--0("v
Date
Supplemental Contract
fisher-frstcrksafety; SD71FCRK; 95909
2
Rev.03/02/04
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
6. FINALIZE CONSTRUCTION DOCUMENTS:
f. Produce and deliver to the City a minimum of 15 Sets of the Bid Documents
7. BIDDING PROCESS:
i. Obtain and Check Contractor's References
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
TOTAL COMPENSATION FOR
SUPPLEMENTAL #1 $280.00
TOTAL COMPENSATION FOR SERVICES: $21,481.21 I Fce. P. •
Expenses with if '/ Overhead
PAYMENT SCHEDULE
TASK ITEMS FEE '
REIMBURSABLE* TOTALS
Route Summary # $ 1,041.67 f
$ 55.00 $ 1,096.67
Presentation of Preliminary Rec. 1 $ 663.55
$ 55.00 $ 718.55
Approx. 75% Design $ 6,112.84
$ 110.00 8 6,222.84
Final Design 8 1,697.81 .
$ 110.00 { $ 1,807.81
City Review $ 92.68
$ 110.00 $ 202.68
Finalize Construction
$ 1,160.29 #
Documents
$ 440.00 $ 1,600.29
$ 118.18
Increasing from $
$ 1,827.55$
50.00
2,207.55
to ..
Bidding Process !
330,00
Construction Phase Services
30% Construction Phase$ 1,824.96
$ 15.00 ' $ 1,839.96
20% Construction Phase $ 1,216.64
$ 15.00 $ 1,231.64
20°f° Construction Phase $ 1,216.64
mm
$ 15.00Wm^my^ $ wV"V 1,23164
30% Construction Phase 8 1,824.96
$ 15.00 8 1,839.96
Project Closeout $ 1,421.63
$ 110.00 $ 1,531.63
Total Project Costs 1 $ 20,101.21
$ 1,380.00 < $ 21,481.21
* Inc: i€,.(.wsInvoiced • 1. (less anysales ax4
tax,
verhead. This mi4ide cost st
.. ,, ,% overhead.
for 3wXrttht r 'oHe.3s.mailing i" tE„e a.n. /. her .#»C✓nn^ kdirect expenses.
EXPERT TESTIMONY, IF REQUIRED BY THE CITY
MINIMUM 4 HOURS PER DAY
CLASSIFICATION
TOTAL
STANDARD
RATE
TOTAL EXPERT
TESTIMONY
RATE*
Project Manager
$ 92.68
$ 115.85
Engineer
$ 140.87
$ 176.09
Technician
$ 59.32
$ 74.15
Field Representative
$ 94.54
$ 118.18
*Rates are based on "Total Standard Rate" with a 1.25 multiplier.
RECD
Request for City Council/City Manager Action
°s. City Council v City Manager
2006
Department Name:
Contact Person:
Engineering and Developmental Services
Latha Kumar/Tiffany Calley
Project Manager/Resource: William J. Dobrowolski III, PE
Project Coordinator:
Assigned Attorney:
.ung!
Blue Sheet Wording
Steve Sheets
February 24, 2006
For Administration Use ONLY
Tag #:
Documents:
Scan Date:
Return to:
4'; 2v2-1
Ric Bowden
Project Name: Forest Creek Safety Improvements Phase II
ContractorNendor: Fisher Hagood, Inc.
Funding Source: 2001 GO Bond (First Issuance)
Amount: $280.00
Action authorizing the City Manager to execute Supplemental Contract #1 to the Professional Services Contract with Fisher Hagood, Inc. for the Forest
Creek Safety Improvements, Phase I1 project.
Finance Information
Is Funding Required?
x
Finance Approval
Finance
ElFinance
ElPurchasing
EJBudget
Yes
No
Initial Construction Contract
Construction Contract Amendment
Change Order #
Amount
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. # 1 $ 280.00
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Other (Please clearly identify action on lines below)
Date
Date
Date
Date
t.1i3miss1+Dn to
Project Mgr. Signature:
n
In'
n fiItems
Date:
City Manager Signature:
Updated 6-9-05
Request for City Council/City Manager Action
City Council ";$, City Manager
Department Name:
Contact Person:
Engineering and Developmental Services
Latha Kumar/Tiffany CaIley
Project Manager/Resource: William J. Dobrowolski 111, PE
Project Coordinator:
Assigned Attorney: Steve Sheets
FV'
Blue Sheet Wording
;;February 24, 2006
For Administration Use ONLY
Tag #:
Documents:
Scan Date:
Return to:
Ric Bowden
Project Name: Forest Creek Safety Improvements Phase II
ContractorNendor: Fisher Hagood, Inc.
Funding Source: 2001 GO Bond (First Issuance)
Amount: $280.00
Action authorizing the City Manager to execute Supplemental Contract #1 to the Professional Services Contract with Fisher Hagood, Inc. for the Forest
Creek Safety Improvements, Phase I1 project.
Finance Information
Is Funding Required?
x
Finance Approval
X❑Finance
®Finance
®Purchasing
EJBudget
Yes
Amount
Initial Construction Contract
Construction Contract Amendment #
Change Order #
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. # 1 $ 280.00 "
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Other (Please clearly identify action on lines below)
L. Olsen
N/A E. Wilson
N/A HB
Date
Date
Date
Date
2/22/2006
2/22/2006
2/22/2006
For imlission to
Project Mgr. Signature:
City Manager Signature:
rF,
ors
Date:
Date:
Date:
Date:
ryrequl
Updated 6-9-05