CM-06-03-034CITY MANAGER BLUE SHEET FORMAT
PLEASE BE SURE ALL AREAS OF THIS FORM HAVE BEEN FILLED OUT.
DATE: March 3, 2006
SUBJECT: City Manager Approval
ITEM: Texas 1033 Surplus Property Program
The Police department has participated for years in the 1033
Program, a US government program that allows eligible law
enforcement agencies to obtain free surplus military equipment.
Department:
Staff Person:
Justification:
Funding:,
Cost: $0.00
Source of funds: N/A
Police Department
Nathan Zoss/Brenda Craytor
We must update our "Law Enforcement Data Sheet" which
details how many officers we have as well as other
statistical information about the Department. Our staffing
levels affect how much equipment we are authorized. This
update requires signatures from the Chief of Police and the
City Manager. Also needed is the 1033 Program Application
The state office that administers the program has adopted
a policy requiring each agency participating to complete
the application on a yearly basis.
Background Information: Over the past several years the Round Rock
Police Department has obtained numerous
amounts of equipment such as night vision
equipment, weapons, blankets and cots for
disaster relief, computers and other
miscellaneous needed equipment.
Updated 3-10-05
State of Texas
LAW ENFORCEMENT AGENCY
DATA SHEET
Date: 01-31-06
Agency: Round Rock Police Department
Address: 615 East Palm Valley E-mail: nzoss@round-rock.tx.us
City: Round Rock State: Texas
Phone: 512-218-6667 Fax: 512-218-6681
Number of Full-time, Compensated, Sworn Officers:
Number of Full-time, Sworn Narcotics Officers:
Number of Full-time, Sworn Tactical Officers:
Number of Full-time, Sworn Diving Officers:
Number of Full-time, Sworn Counter Terrorist Officers:
Screener #1: (Primary Contact) Sergeant Nathan Zoss
Must be Sworn Officer Rank Name
Screener #2:
Officer David Miller
Must be Sworn Officer Rank Name
Screener #3:
Must be Sworn Officer
Screener #4:
Officer
Rank
Shawn Normand
Name
Officer Mike Losoya
Must be Sworn Officer Rank Name
Weapons Officer:
Must be Sworn Officer
Signature:
Officer
Rank
\ Aryl Widicavvv.)
Chief Ex cutive Official of Agency
Name: Bryan Williams
Chief executive Official of Agency
Title: Chief of Police
Chief executive Official of Agency
*This person is the official authorized to apply for, accept, decline
the executive director of a state agency, county judge, mayor, city
governing body.
Note: this form must be filled out annually or as changes occur by
Signature:
Texas 1033 Program Coordinator
Brent Smith
Name
Zip: 78664
131
4
20
0
6
uthorized Official*
Jim Nuse
Authorized Official*
City Manager
Authorized Official*
or cancel participation of the applicant agency. This person may be
manager, or a designee authorized through a resolution by the
the LEA and forwarded to the Program Coordinator
ATTACHMENT Al
RELEASE OF LIABILITY -TRANSFERRED PROPERTY
AGENCY: Round Rock Police Department Williamson
City / county
The Texas Law Enforcement Agency ("LEA") designated above acknowledges receipt of excess property
of the Department of Defense transferred pursuant to Section 1033 of the National Defense Authorization
Act for Federal Fiscal Year 1997 (the "Act"). Such excess property transferred pursuant to the Act may
include small arms and ammunition (hereinafter referred to collectively as the "Transferred Property").
The LEA acknowledges that the Transferred Property is considered excess to the needs of the
Department of Defense and that the Transferred Property may be in any condition from new to
unserviceable. The LEA acknowledges that there may be hazards associated with the use of the
Transferred Property, which could cause damage to property and serious injury or death. The term "use"
with respect to the Transferred Property is acknowledged to include, but is not limited to, active
deployment, passive transportation, and mere possession. The LEA agrees to provide appropriate and
adequate training to any person who may use the property. The LEA agrees that it IS NOT the
responsibility of the Department of Defense, the Office of Adjutant General, Counterdrug Program
(AGTX-CD) or the State of Texas to provide appropriate or adequate training to any person using the
Transferred Property.
Neither AGTX-CD nor the State of Texas assumes any liability whatsoever for damages to property or
injuries/death to any person arising from the use of the Transferred Property. By signing this agreement,
the LEA agrees to be solely responsible for any and all suits, actions, demands or claims of any nature
arising from the use of the Transferred Property. The LEA agrees to maintain, at its expense, adequate
liability and property damage insurance and workman's compensation insurance to cover any such
claims.
, Texas
The LEA accepts the Transferred Property "as is" with no warranty of any kind. Neither AGTX-CD nor
the State of Texas makes any claims or warranties, expressed or implied, concerning the Transferred
Property, including but not limited to, any warranty of fitness for a particular purpose.
The LEA acknowledges that any item of the Transferred Property meeting the definition of "machine
gun" found in 26 U.S.C. 584(b)* must be registered with the Bureau of Alcohol, Tobacco and Firearms
("ATF") with an ATF Form -10 (Application for Registration of Firearm Acquired by Certain
Governmental Entities). Upon receipt of a properly executed Form -10, ATF will accept the registration
of the machine gun and notify the LEA. Any machine gun registered in this manner is restricted for law
enforcement use only. The LEA agrees to provide AGTX-CD a copy of an approved Form -10 for each
machine-gun that is part of any Transferred Property received. The LEA must execute a separate transfer
agreement with the United States Army, through the 1033 Program, for any small arms/weapons.
The LEA acknowledges that it is solely responsible for any and all costs associated with the Transferred
Property, including but not limited to, packing, crating, handling, transportation, repossession, and
disposal.
The LEA acknowledges that Transferred Property may be disposed of only with the express approval of
the 1033 Program and in accordance with local, state, and federal laws, and the regulations and
guidelines of the 1033 Program. The LEA specifically acknowledges that the preceding rule includes,
12/17/02
-10
ATTACH
NT A
but is not limited to, the transfer, destruction or abandonment of any Transferred Property con titutin Al
small arms/weapons and weapons parts.' g
Subject to the conditions set fourth herein, title to the Transferred Property is assumed by the LEA upon
written acceptance hereof from the LEA.
The chief law enforcement executive and the authorized official signing below certify that he or she has
the authority to legally bind the LEA.
tiLD 1.4.414,0
LEA Chief ecutive's Signature
Bryan Williams. Chief of Police
LEA Chief Executive's Typed Name & Title
Au d Official's Signature **
Ji e, City Manager
Authorized Official's Typed Name & Title
1)310a1 Qb(D(''
Date
3- 10-0(v
Date
* 28 U.S.C. 584{b) - The term `machine gun' means any weapon which shoots, is designed to shoot, or
can be readily restored to shoot, automatically more than one shot, without manual reloading, by a single
function of the trigger. The term shall also include the frame or receiver of any such weapon, any part
designed and intended solely and exclusively, or combination of parts designed or intended, for use in
converting a weapon into a machine gun, and any combination of parts from which a machine gun can be
assembled if such parts are in the possession or under the control of a person.
** Authorized Official - county judge, mayor or city manager
12/17/02
-11
ATTACHMENT Al
TEXAS 1033 SURPLUS PROPERTY PROGRAM
APPLICATION LETTER
TO: AGTX-CD
Texas 1033/1122 Program
P.O. Box 5218
Austin, Texas 78763
SUBJECT: Request for Screening Authorization Action
1. Our agency requests that the personnel noted on the attached Law Enforcement Agency Data
Sheet be granted authority to screen for excess federal property as defined in the Defense
Authorization Act, 1997, Public Law 104-181, Section 1033, Transfer of Excess Personal
Property.
2. We the undersigned understand and agree that failure to comply with the terms of this
application is in direct conflict with the intent of this program, and failure on our agency's part to
abide by the terms and conditions of the Texas 1033 Program may result in termination from the
program and other sanctions including civil or criminal prosecution.
3. We understand and agree that we are responsible for all transportation costs incident to the
redistribution or collection of any transferred property. Transferred property must be removed
from the Defense Reutilization and Marketing Offices (DRMO) within 14 days, or sooner if so
directed by the DRMO. Failure to claim and remove property will result in the redistribution of
the property to another agency.
4. We understand and agree that this property is transferred from the Department of Defense
(DoD). Transferred property must have a direct application to the LEA's street law enforcement,
arrest and apprehension mission. Transferred property may not be disposed of, sold, bartered or
transferred without prior notification, written authorization and instructions from the Texas 1033
Program Office, including instances in which property is no longer serviceable for law
enforcement use.
5. We have read and understand, in its entirety, this Texas Military Surplus Property &
Procurement Program booklet. We understand and agree to comply with the terms and
conditions of the Texas 1033 Program and have signed the Release of Liability Statement.
6. We understand that the Federal Freedom of Information Act and the Texas Open Records Act
apply to all property received under the Texas 1033 Program.
7. We understand and agree that our authority to screen expires one year from the date on the
LESO-West authorization letter. We also understand that it is our responsibility to submit a new
12/17/02
7
ATTACHMENT Al
Law Enforcement Agency Data Sheet at least thirty (30) days prior to expiration of the LESO-
West authorization letter, as well as anytime the information on the Data Sheet changes.
8. We understand that the LEA must compile and maintain a detailed inventory of all transferred
property obtained throughout the Texas 1033 Program. We further understand that a detailed
inventory report, as outlined in the program overview, (Attachment 6) is due at the Criminal
Justice Division - Texas 1033 Program office not later than January 20th of every year.
9. We understand that if a vehicle is obtained through the Texas 1033 Program, the LEA will
forward photocopies of both (1) the United States Government Certificate to Obtain Ti
tVehicle (SF 97); and (2) the Texas Certificate of Title (Form 30-C) to the Texas 1033 Proto a
office within thirty (30) days of receipt.gram
AitinLo
.
LEA CHIEF XECUTIVE' S SIGNATURE
Bryan Williams, Chief of Police
LEA CHIEF EXECUTIVE'S TYPED NAME & TITLE
Jim Nuse, City Manager
AUTHORIZED OFFICIAL'S TYPED NAME & TITLE
*Authorized official — county judge, mayor, or city manager
12/17/02
v3Da l db4
DAT
3-IP1-t�
DATE
8
Request for City Council/City Manager Action
City Council City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Round Rock Police Department
Contact Person: Rick White/Brenda Craytor
Project
Manager/Resource: Nathan Zoss
Project Coordinator: Nathan Zoss
Assigned Attorney:
Council or City Manager Approval Date:
Blue Sheet Wording
IE .,
For Admin�iistaa Use ONLY
443-0 31-1
Received:
Tag #
Original Documents Received:
Project Name: Texas 1033 Surplus Property Program
Contractor/Vendor:
Funding Source:
Amount:
Account Number:
3 -Mar -06
State of Texas
N/A
$0.00
N/A
The Police Department has participated for years in the 1033 Program, a U.S. Government program that allows eligible law enforcement agencies to obtain free surplus military
equipment. Periodically we have to update our "Law Enforcement Data Sheet" which details how many officers we have as well as other statistical information about the Department. Our
staffing levels affect how much equipment we are authorized. This update requires signatures from the Chief of the law enforcement agency and from the head of the political subdivision
in our case the City Manager. Also needed is the 1033 Program Application. The Police Department last completed one of these forms in 2001, but the state office that administers the
program has adopted a new policy requiring each agency participating to complete the packet on a yearly basis. Over the past several years the Round Rock Police Department has
obtained numerous amounts of equipment such as night vision equipment, weapons, blankets and cots for disaster relief, computers and other miscellaneous needed equipment.
Finance Information
Is Funding Required?
Yes
Initial Construction Contract
Construction Contract Amendment #
Change Order #
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. A #
Purchasing/Service Agreement
QPurchase Order
Item(s) to be purchased:
QOther (Please clearly identify action on lines below)
Finance Approval
EJFinance
XOFinance
EJPurchasing
EJBudget
n/a L. Olsen
E. Wilson
N/A CYD
Amount
Date 3/1/2006
Date
Date
Date
3/1/2006
2/28/2006
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature:
,, Date:
Dept. Director Signature:,� ,
4.�... AA . /f Date: b31) J)1to
City Attorney Signature�
/ / 6
— . Date: � / L
City Manager Signature: a „....
Date: c4 -/O -Ob
L,Eiii,
. provai is required for all items.
Updated 2/16/06
Message
Brenda Craytor
From: Nathan Zoss
Sent: Tuesday, January 31, 2006 2:59 PM
To: Brenda Craytor
Here are the two items we needed to get City Manager signatures for.
The Word document is the same as the first page of the PDF document.
A brief reasoning for this:
Page 1 of 1
The Police Department has participated for several years in the 1033 Program, a US government program that
allows eligible law enforcement agencies to obtain free surplus equipment from the military. Over the last several
years, we have probably obtained several hundred thousand dollars worth of equipment, such a s night vision
equipment, weapons, blankets and cots for disaster relief, computers and so forth.
We periodically have to update our "Law Enforcement Data Sheet," which details how many officers we have as
well as other statistical information about the Department, as our manning levels affect how much equipment we
are authorized.. This update requires signatures from the Chief of the law enforcement agency and from the head
of the political subdivision, in our case the City Manager.
The other document is a 1033 Program Application. We last completed one of these 2001, but the State office
that administers the Program has decided that each agency participating in the 1033 Program will have to
complete this packet and re -submit it each year in December. We were just informed of this policy change, and
need to submit a new packet to maintain our eligibility for the program.
Neither document obligates the City to spend any money or to accept any equipment.
Nate Zoss
Patrol Sergeant
Round Rock Police Department
615 East Palm Valley
Round Rock, TX 78664
512-218-6667
512-218-6681 (fax)
E -Mail: Nzoss@round-rock.tx.us
http://ci.round-rock.tx.us/police/
1/31/2006