CM-06-03-037DATE:
March 2, 2006
SUBJECT: City Manager Approval - March 10, 2006
ITEM: Action authorizing the City Manager to execute Change
Order No. 1 to the Old Settlers Park Baseball Fields
Drainage and Parking Improvements project contract with
H. Deck Construction Co.
Department:
Staff Person:
Parks and Recreation Department
James Hemenes, Parks Development Manager
Ruth Haberman, P.E., Engineer - EDS
Justification:
This Change Order is to adjust the scope of the project. There is a need to
adjust the baseball field grading in Area 5. There is limited funding, and the
base bid, which addressed Area 7 only, was valued at nearly the total
amount available for the project. In order to accommodate the additional
need, we have removed several items from the base bid that can be
accomplished by PARD staff at a later date.
Funding:
Cost:
Source of funds:
$7,170.55
2002 G.O. Bonds and
General Self Financed Construction Fund
Outside Resources: H. Deck Construction Co.
Background Information:
The Project: Sports Capital of Texas Plan was developed last year to plan for
the necessary upgrades to our existing sports complexes, at Old Settlers
Park at Palm Valley, to make them top notch recreational and tournament
facilities.
As part of the Project, Sports Capital of Texas Plan, drainage throughout the
OSPV Baseball Complex will be improved to allow increased playability on
the fields after rain. This project also provides increased parking and
upgrades for Fields 1-4.
Public Comment: N/A
CITY OF ROUND ROCK
CONSTRUCTION CHANGE ORDER
DEPARTMENT: Engineering & Development Services
PROJECT: Old Settlers Park Baseball Fields
Drainage and Parking Lot Improvements
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS:
THIS CHANGE ORDER:
CHANGE ORDERS TO DATE:
$342,795.15
$0.00
$7,170.55
$7,170.55
CHANGE DATA
PAGE 1 OF 1
DATE:
CHANGE ORDER NO:
JUSTIFICATION:
2/27/2006
1
Change of scope.
ITEM #
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
15
2' wide trickle channel
SF
-982
$5.50
21
12" sediment trap inserts
EA
7
$750.00
22
18" sediment trap inserts
EA
-1
$1,200.00
23
24" sediment trap inserts
EA
-2
$1,500.00
A2-1
A2-2
Unclassified excavation
Non-native seed for erosion
control
CY
151
$7.25
($5,401.00)
($5,250.00)
($1,200.00)
($3,000.00)
SY
11890
$1.10
A2-3
Silt fence
LF
266
$2.30
$1,094.75
$13,079.00
$611.80
15
A2-4
Tree protection
LF
760
$3.00
A2-5
8" HDPE culvert
LF
38
$12.00
$2,280.00
A2-6
Sloped headwall
EA
2
$1,500.00
A2-8
Tree well fill
LS
1
$1,500.00
PREPARED BY:
PROJECT MANA
2/27/2006
ER Ru h Haberman, P.E. Date
H. Deck Construction Company
BY:
0,/ CONTRACTOR
4,‘
TITLE:
et)
APPROVED:
03-0
310-1)
CITY OF ROUND ROCK
_6t/flys m/69 PE,
Cijoi
TOTAL:
$456.00
$3,000.00
$1,500.00
$7,170.55
15
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE ORDER:
PREVIOUS CHANGE ORDER:
TOTAL % CHANGE:
ORIGINAL CONTRACT PRICE PLUS
CHANGE ORDERS: $349,965.70
2.09%
0.00%
2.09%
constco2tformseilk
Request for City Council/City Manager Action
City Council
City Manager
Submit completed form for all City Manager and City Council approvals.
RECD MAR 0 9 2006
For Administration Use ONLY
Recei
Tag #�
Department Name:
Contact Person:
Project
Manager/Resource:
Project Coordinator:
Assigned Attorney:
EDS / Parks and Recreation
Latha Kumar/Tiffany Calley
James Hemenes
Ruth Haberman, P.E.
Council or City Manager Approval Date:
Blue Sheet Wording
Original Documents Received: j_
OId Settlers Park Baseball Fields Drainage &
Project Name: Parking Lot Improvements
ContractorNendor:
Funding Source:
Amount:
Account Number:
3/10/2006
H. Deck Construction Co. j
2002 G.O. Bonds and kQi�rC.�` e t
2073808 ttai di ' . - itA
$7,170.55
Action authorizing the City Manager to execute Change Order No. 1 to the OId Settlers Park Baseball Fields Drainage and Parking Improvements
project contract with H. Deck Construction Co.
Finance Information
Is Funding Required? s Yes No
0
0
x
Finance Approval
Finance
EJFinance
EJPurchasing
Budget
Initial Construction Contract
Construction Contract Amendment #
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. A #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
$7,170.55
Other (Please clearly identify action on lines below)
Date
Date
Date
Date
Required for Submission of ALL City Cou ci and City Manager Items
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature*:
City Manager Signature:
pproval is required for all items.
Date: d,%,
Updated 2/16/06
Request for City Council/City Manager Action
City Council M City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: EDS / Parks and Recreation
Contact Person: Latha Kumar/Tiffany Calley
Project
Manager/Resource: James Hemenes
Project Coordinator: Ruth Haberman, P.E.
Assigned Attorney:
Council or City Manager Approval Date:
Blue Sheet Wording
For Administration Use ONLY
Received:
Tag P J
Origi al Documents Received:
Old Settlers Park Baseball Fields Drainage &
Project Name: Parking Lot Improvements
ContractorNendor:
Funding Source:
Amount:
Account Number:
3/10/2006
H. Deck Construction Co.
$7,170.55
Action authorizing the City Manager to execute Change Order No. 1 to the Old Settlers Park Baseball Fields Drainage and Parking Improvements
project contract with H. Deck Construction Co.
Finance Information
Is Funding Required? ral Yes 1 No
Finance Approval
ElFinance
EJFinance
iPurchasing
Budget
x
Initial Construction Contract
Construction Contract Amendment #
Change Order # 1
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. A #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
$7,170.55
Other (Please clearly identify action on lines below)
L. Olsen
N/A E. Wilson
N/A HB
N/A CYD
Date 3/8/2006
Date 3/8/2006
Date 3/8/2006
Date 3/7/2006
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature*:
City Manager Signature:
* Legal Approval is required for all items.
Date:
Date:
Date:
Date:
Updated 2/16/06