CM-06-03-041Date: March 13, 2006
Subject: City Manager Action - March 17, 2006
Item: Action authorizing the City Manager to execute
Supplemental Contract No. 1 with Inland Civil
Associates for the Kiphen Road project.
Department: Transportation Services
Staff person: Thomas G. Martin, P.E., Director of Transportation
Services
Justification:
These services are to provide survey control staking for the
construction of Kiphen Road. In addition, a ROW Map was generated
as well as field notes for the additional parcels needed for Phase I
portion of Kiphen Road.
Funding:
Cost:
Source of funds:
Outside resources:
Background information:
$13, 055.00
Inland Civil Associates
Inland Civil Associates has an approved contract for providing survey
services for the Kiphen Road project.
Public comment: N/A
Sponsor: N/A
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR SURVEYING SERVICES
FIRM: Inland Civil Associates ("Engineer")
ADDRESS: 1504 Chisholm Trail Road, Suite 101, Round Rock, TX 78681
PROJECT: Kiphen Road (CR 113) FM 1460 to CR 122
This Supplemental Contract No. 1 to Contract for Surveying Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Inland Civil Associates,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Surveying Services, hereinafter
called the "Contract", on the 22nd day of July, 2005 for the Kiphen Road (CR 113) FM 1460 to
CR 122 Project in the amount of $11,173.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $13,055.00 for a total of $24,228.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Surveying Services and Exhibit B, Surveying Services shall be amended as set forth in
the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth
in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$13,055.00 the lump sum amount payable under the Contract for a total of $24,228.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
Inland-kiphenrdsurvey; 96610
Cit - 03-C41
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1
Rev.03/02/04
84275
INLAND CIVIL ASSOCIATES
By: Lczl
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Date
CITY OF ROUND ROCK
By:
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VED AS 0 FORM:
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a .c5 Steph n L. Sheets, City Attorney
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Date
Supplemental Contract
Inland-kiphenrdsurvey; 96610
2
Rev.03/02/04
84275
ADDENDUM TO EXHIBIT B
Surveying Services
The changes to the scope of this project are as follows:
INLAND, LLC (INLAND) proposes to provide the following surveying services to the City of
Round Rock, Transportation Office in connection with the referenced surveying services that are
necessary along Kiphen Road. Please note that INLAND Civil Associates performed field work
in anticipation of right-of-way acquisition activities. Acquisition activities were not performed
for this project. INLAND recreated the record information from records supplied by the City of
Round Rock. INLAND intends to generate the plan sheets from record data and makes no claim
as to their accuracy or completion.
RIGHT OF WAY PLAN SHEETS
• INLAND will use the referenced information (right-of-way maps and construction plans)
in conjunction with collected right-of-way monumentation (minimum at the time of our
survey) along the existing Kiphen Road right-of-way lines.
• INLAND will perform sufficient field surveying to collect boundary markers for the
affected tracts and or supporting evidence for thorough boundary analysis reconciled to
previous work.
• INLAND will prepare parcel plats and metes and bounds descriptions for 4 acquisition
parcels for the proposed Kiphen Road alignment.
• INLAND will place markets with CORR ROW aluminum caps at property corners as
depicted on parcel plats and described in metes and bounds descriptions.
• INLAND will mark with lath and flagging proposed right -or -way and control for
construction and utility contractors as requested by the City.
PRODUCTION OF SURVEY DELIVERABLES
• INLAND will utilize the data collected along the Project corridor to produce a Right -of -
Plan Set. Survey field notes and supporting electronic data will be made available upon
request. An exhibit (Autocad DWG format) of the parcels will be prepared.
• INLAND will deliver a CD-ROM containing the specified files.
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the scope of this project are as follows:
ASSUMPTIONS
• Right-of-way monumentation or other evidence from other participating surveyors is
sufficient to re-establish the existing alignments/right-or-ways can be found along the
Project corridor.
• The above scope of services is estimated to require 2 weeks of work from NTP.
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
• The above scope of services will be performed on time and materials according to the
contract rates and is estimated for a budget of $13,055.00 (not to be exceeded without
written authorization).
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Request for City Council/City Manager Action
0 City Council o City Manager
Submit completed form for ALL City Manager and City Council approvals.
Department Name: Transportation Services
Contact Person: Laths Kumar/Tiffany Colley
Project Manager/Resource: Bill Stablein
Project Coordinator Thomas G. Martin, P.E., Director of TS
Assigned Attorney: Barbara Boni are VVeUs
Council or City Manager Approval Date:
Nue Sheet Wording
Project Name: IGphen Road
For,Admig(etralion Use ONLY
7.97tioxiv- 03-9111
Original Documents Received:
ContractorNendor. Inland Civil Associates
Funding Source: 4B- RR Transportation Development Corp
Amount 513, 055.00
March 17, 2006
Action authorizing the City Manager to execute Supplemental Contract No. 1 with inland Civil Associates for the Kiphen Road project.
Finance Information
is Funding Required?
1
1 1
P000qoom
i
1
Ej Yes LJ No
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. # 1
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
13,055.00
Other (Please clearly identify action on lines below)
Finance Approval
DFinance L. Olsen Date
DFinance N/A E. Wilson Date
[Purchasing
EIBudget
N/A HB
N/A CYD
Date
Date
3/8/2006
3/8/2006
3/8/2006
3/7/2006
For Submission to ALL Citi► Council and City Manaaer Action items
Project Mgr. Signature:
Dept. Director Signature*:
City Attorney Signature*:
City Manager Signature:
Bill Stablein
Thoma - G. Martin, P.E.
* Dept. Director and L' Approval and leulred for ALL L /tams requesting City Manager/City Council approval.
Date:
Date: 2/28/200
Date:
Date: 347-062
2/28/2006x'
s4tk
Request for City Council/City Manager Action
City Council j City Manager
Submit completed form for ALL City Manager and City Council approvals.
RECO MA
ZOj
For Administration Use ONLY
£ (7
Tagag # #
Original Documents Received:
Department Name:
Contact Person:
Transportation Services
Latha Kumar/Tiffany Calley
Project Manager/Resource: Bill Stablein
Project Coordinator: Thomas G. Martin, P.E., Director of TS
Assigned Attorney: Barbara Boulware-Wells
Blue Sheet Wording
Council or City Manager Approval Date:
Project Name: Kiphen Road
ContractorNendor: Inland Civil Associates
Funding Source: 4B- RR Transportation Development Corp
Amount: $13, 055.00
March 17, 2006
Action authorizing the City Manager to execute Supplemental Contract No. 1 with Inland Civil Associates for the Kiphen Road project.
Finance Information
Is Funding Required?
XXXXXX)(X
Finance Approval
x❑Finance
▪ Finance
Purchasing
▪ Budget
Yes
No
Initial Construction Contract
Construction Contract Amendment #
Change Order
Amount
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. # 1 13,055.00
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Other (Please clearly identify action on lines below)
L. Olsen
N/A E. Wilson
N/A HB
N/A CYD
Date 3/8/2006
Date 3/8/2006
Date 3/8/2006
Date 3/7/2006
For Submission to ALL City Council and City Manager Action Items
Project Mgr. Signature:
Dept. Director Signature*:
City Attorney Signature*:
City Manager Signature:
Bill Stablein
Thomas G. Martin, P.E.
Date: 2/28/2006
Date: 2/28/2006
Date:
Date:
* Dept. Director and Legal Approval and is required for ALL items requesting City Manager/City Council approval.