CM-06-05-103INTERLOCAL AGREEMENT
BETWEEN COUNTY OF TARRANT, TEXAS
AND CITY OF ROUND ROCK, TEXAS
This Interlocal Agreement is made between the CITY OF ROUND ROCK, TEXAS, a home -
rule municipality and public entity, and the COUNTY OF TARRANT, TEXAS, a Texas county and
public entity, and is effective from and after passage of the Resolution authorizing the Mayor to execute
the Agreement.
This Agreement shall be automatically renewed unless either party hereto shall give sixty (60)
days' prior written notice of non -renewal to the other party. This Agreement may be terminated by either
party, with or without cause, upon sixty (60) days' prior written notice. This Agreement may also be
terminated for cause at any time by either party upon giving the other party written notice stating the
reason for and effective date of such termination, and after giving the affected party a thirty (30) day
period to cure any breach.
Grant of Authority and Recitals:
Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter 791, Texas
Government Code (which statutes provide for cooperation between local governmental bodies), the
parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows:
1. This Interlocal Agreement is made under authority of Section 791.001-791.029 of the Texas
Government Code; and
2. In performing governmental functions or in paying for the performance of governmental
functions under this Interlocal Agreement, the parties shall make such performance or such payments
from current revenues legally available to that party; and
3. The governing bodies of each party find that the subject matter of this Interlocal Agreement is
necessary for the benefit of the public, and that each party has the legal authority to perform and to
provide the governmental function or service which is the subject matter of this Interlocal Agreement; and
4. The governing bodies of each party find that the performance of this Interlocal Agreement is in
the common interest of both parties, and that the division of cost fairly compensates the performing party
for the services under this Interlocal Agreement
I.
The City of Round Rock, Texas hereby makes, constitutes and appoints the County of Tarrant,
Texas as its true and lawful purchasing agent for the purchase of various commodities using Annual
Contracts (Bids).
The County of Tarrant, Texas shall maintain a listing of Annual Contracts which are available for
the use of local entities including the City of Round Rock, Texas. In order to utilize one or more of the
referenced Annual Contracts, the City of Round Rock, Texas shall request written authorization to the
County of Tarrant, Texas. Upon receipt of such request, the County of Tarrant, Texas shall send a form
letter to the appropriate vendor or vendors for approval and signature. Upon receipt of authorizing letter
from the vendor or vendors, the County of Tarrant, Texas shall forward a copy of said authorizing letter,
along with an appropriate Annual Contract, to the City of Round Rock, Texas as the requesting entity.
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The City of Round Rock, Texas agrees that the County of Tarrant, Texas shall serve as the
purchasing agent for selected items, and agrees that the bidding shall be conducted by the County of
Tarrant, Texas according to its usual bidding procedures and in accordance with applicable state statutes.
II.
The City of Round Rock, Texas agrees that all specifications for selected items shall be
determined by the County of Tarrant, Texas.
The City of Round Rock, Texas agrees to pay the supplier for all goods, equipment and products
pursuant to this Interlocal Agreement, and within applicable law and its own rights. The successful
bidder or bidders shall bill the City of Round Rock, Texas directly for all items purchased, and the City of
Round Rock, Texas shall be responsible for vendor's compliance with all conditions of delivery and
quality of the purchased items.
IV.
The following are designated by the City of Round Rock, Texas as its official representatives to
act for the City of Round Rock, Texas in all matters relating to this Interlocal Agreement: James R. Nuse,
City Manager; and/or Howard Baker, Purchasing Manager; and/or Randy Barker, Purchasing Supervisor.
V.
This Interlocal Agreement shall take effect upon proper execution by signatories for both parties,
and shall remain in effect until terminated by either party in accordance herewith.
IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be
executed by their authorized officers on the date indicated below their respective signatures.
CITY OF ROUND ROCK, TEXAS COUNTY OF TARRANT, TEXAS
By:
By:
Printed e: ; �� .. . l� 5 P E. Printed Name:
Title: e/ /} ] y/i,r'/?-61e1a. Title:
Date Signed: -, ( Date Signed:
ATTEST:
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(/L:LJIt) i
City Secretary, City of Round Rock, Texas
ATTEST:
County Secretary, County of Tarrant, Texas
APPROVED • S TO FORM FOIA CITY: APPROVED AS TO FORM FOR COUNTY:
By:
City Att
G�/Vrt�'J By:
County Attorney
DATE: May 5, 2006
SUBJECT: City Manager Approval
ITEM: Consider a resolution authorizing the City Manager to execute an
Interlocal Agreement with the County of Tarrant, Texas, for the purchase of
various commodities using Annual Contracts (Bids).
Department: Finance Department
Staff Person: Cindy Demers
Justification:
State law allows cities to enter into Interlocal agreements
between local governmental bodies to satisfy state bidding
requirements when purchasing goods and services. The
purpose of this agreement is provide the City another
option to facilitate compliance with state bidding
requirements and realize administrative cost savings.
Funding:
Cost: N/A
Source of funds: General and Utility Funds
Background Information: Interlocal agreements with other local
governmental entities satisfies state bidding
laws without the City having to incur
administrative costs and effort in the bid
process while giving the City access to
competitively bid pricing on commodities and
equipment. This saves the City time and
money when the commodities and equipment
specifications match our needs.
Updated 3-10-05
Request for City Council/City Manager Action
City Council roi City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Finance
Contact Person: Noelle Jones/Cheryl Delaney
Project
Manager/Resource: Cindy Demers
Project Coordinator: Howard Baker/ Ric Bowden
Assigned Attorney:
Council or City Manager Approval Date:
Blue Sheet Wording
Project Name: Tarrant County Interlocal
For Administration Use ONLY
Rei
Tag� (1
Origi I Documents Received
ContractorNendor:
Funding Source:
Amount:
Account Number:
5 -May -06
General and Utility Funds
$ n/a
Consider a resolution authorizing the City Manager to execute an Interlocal Agreement with the County of Tarrant, Texas, for the purchase of various commodities using Annual
Contracts (Bids).
Finance Information
Is Funding Required? al Yes FET -1 No
Initial Construction Contract
Construction Contract Amendment #
Change Order #
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. A #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
Q Other (Please clearly identify action on lines below)
Finance Approval
JFinance
J Finance
Purchasing
Budget
funding required each specific purchase
Howard Baker
N/A CYD
Date
Date
Date 5/3/2006
Date
5/3/2006
Required for Submission o ALL City Council and City Manager Items
Project Mgr. Si Date:• -•1"544
Dept. Director Signature: \ MIP ` Date: 5 la
City Attorney Signature*: / 441.1, • e , 1 Dater
City Manager Signature: Date:
* L
al A . royal is required for all items.
Updated 2/16/06