CM-06-05-104(BGMN)
BROCKWAA GERSBACH, MCKINNON & NIEMEIER, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
April 25, 2006
City of Round Rock
Round Rock, TX
We are pleased to confirm our understanding of the nature and limitations of the services we are to provide for the
City of Round Rock, Texas.
We will apply the agreed-upon procedures which the City has specified as inspection of the invoices and paid
checks related to the developer reimbursable costs at Behrens Ranch in order to verify that the costs reported are
supported and are related to those detailed in the agreement. This engagement is solely to assist the City in
verification of the cost of the above named project. Our engagement to apply agreed-upon procedures will be
conducted in accordance with attestation standards established by the American Institute of Certified Public
Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in the report.
Consequently, we make no representation regarding the sufficiency of the procedures described above either for
the purpose for which this report has been requested or for any other purpose. If, for any reason, we are unable to
complete the procedures, we will describe any restrictions on the performance of the procedures in our report, or
will not issue a report as a result of this engagement.
Because the agreed-upon procedures do not constitute an examination, we will not express an opinion on the
costs. In addition, we have no obligation to perform any procedures beyond those listed above.
We will submit a report listing the procedures performed and our findings. This report is intended solely for the
use of the City of Round Rock, Texas and should not be used by anyone other than these specified parties. Our
report will contain a paragraph indicating that had we performed additional procedures, other matters might have
come to our attention that would have been reported to you.
We plan to begin our procedures on approximately May 1, 2006 and, unless unforeseeable problems are
encountered, the engagement should be completed by May 15, 2006.
We estimate that our fees for these services will be approximately $1,500 to $ 2,500. The fee estimate is based on
anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be
encountered during the engagement. If significant additional time is necessary, we will discuss it with you and
arrive at a new fee estimate before we incur the additional costs.
Ci\A-0,-05 104"
st Office Box 4083 • Temple, Texas 76505-4083 • 254 773-9907 • Fax 254 773-1570 • www.templecpa.com
City of Round Rock, Texas
Page Two
We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of
our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as
described in this letter, please sign the enclosed copy and return it to us. If the need for additional services arises,
our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an
addendum to this letter. If additional specified parties of the report are added, we will require that they
acknowledge in writing their responsibility for the sufficiency of procedures.
Sincerely,
BROCKWAY, GERSBACH, MCKINNON & NIEMEIER, P.C.
McKinnon, CPA
1
ef94
This lette` co ectly sets forth the understanding of the City of Round Rock, Texas
By:
Title: ( 1
Date:
BLUE SHEET FORMAT
DATE: May 4, 2006
SUBJECT: City Manager - May 5, 2006
ITEM:
Consider a resolution authorizing the City Manager to execute an engagement
letter with Brockway, Gersbach, McKinnon & Niemeier, P.C. for services related to
developer reimbursable costs at Behrens Ranch.
Department: Finance Department
Staff Person: Cindy Demers, Finance Director
Justification:
The firm will inspect the invoices and paid checks related to the developer reimbursable
costs at Behrens Ranch in order to verify that the costs reported are supported and are
related to those detailed in the agreement.
Funding:
Cost: $1,500 to $2,500
Source of funds: General and Utility Operating Budgets
Outside Resources: N/A
Background Information: N/A
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04
Request for City Council/City Manager Action
n City Council
PI City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name:
Contact Person:
Project
Manager/Resource:
Project Coordinator:
Assigned Attorney:
Finance
Noelle Jones/Cheryl Delaney
Cindy Demers
Cindy Demers
Council or
City Manager
Agenda Date: City Manager -- May 5, 2006
Blue Sheet Wording
For Administration Use ONLY
Tag #c)4
Documents
Received:
Return to:
Return date:
CC: Lynn Olsen
Project Name: Audit Services for Behrens Ranch
ContractorNendor: Brockway, Gersbach, McKinnon & Niemeier
Funding Source: General and Utility Operating Budgets
Amount:
$1500 - $2500
CConsider a resolution authorizing the City Manager to execute an engagement letter with Brockway, Gersbach,
McKinnon & Niemeier, P.C. for services related to developer reimbursable costs at Behrens Ranch.
Finance Information
Is Funding Required?
Yes
No
Initial Construction Contract
Construction Contract Amendment #
Change Order
Change in Quantity
Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Svcs. Agr. #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased:
Amount
2,500.00
Q Other (Please clearly identify action on lines below)
Finance Approval
O Finance
JFinance
J Purchasing
El Budget
J. Galloway
Cheryl Delaney
Date
Date
Date
Date
5/5/2006
5/5/2006
For Submission to City Manager Only
Project Mgr. Signature:
Dept. Director Signature:
City Attorney Signature*:
City Manager Signature:
Date:
Date:
Date: S.
Date: (-14P
val is required for all items requesting City Manager's approval.
Updated 3-9-05