CM-06-05-106DATE: May 8, 2006
SUBJECT: City Manager Approval - May 12, 2006
ITEM: Consider an action by the City Manager to execute an
agreement with IKEA Property, Inc. for
Irrigation/Advertising at the Old Settlers Park Baseball
Complex.
Department: Parks and Recreation Department
Staff Person: David Buzzell, Parks Development Specialist
Justification:
This contract will allow IKEA Property, Inc to install approximately
$12,000.00 in irrigation at the Old Settlers Park Baseball Complex at no cost
to the City. In return, IKEA will provide the City with an advertising banner
that will be installed on the championship field at the Baseball Complex.
Funding:
Cost:
Source of funds:
$0
Outside Resources: IKEA Property, Inc.
Background Information:
As part of the Baseball Complex Improvements Project, landscape beds will
be installed to beautify the existing complex and to screen ground mounted
utilities. As part of the landscape beautification, an irrigation system will be
installed to effectively and efficiently water the plant material in the
landscape beds.
Public Comment: N/A
CITY OF ROUND ROCK
AGREEMENT FOR THE INSTALLATION OF AN IRRIGATION SYSTEM AND
SIGN PLACEMENT WITH IKEA PROPERTY, INC.
THE STATE OF TEXAS
CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
§
§
§ KNOW ALL BY THESE PRESENT:
§
§
That this Agreement for the Installation of an Irrigation System and Si Placement,
referred to herein as the "Agreement," is made and entered into on this the 1 day of the
month of `rn, 2006, by and between the CITY OF ROUND ROCK, TEXAS, a
home -rule municipali whose offices are located at 221 East Main Street, Round Rock, Texas
78664, referred to herein as "CITY," and IKEA PROPERTY, INC., whose offices are located at
496 West Germantown Pike, Plymouth Meeting, PA 19462, referred to herein as "IKEA."
RECITALS:
WHEREAS, CITY desires to install an irrigation system at the Old Settlers Park Baseball
Complex, referred to herein as the "Project"; and
WHEREAS, IKEA has agreed to install said irrigation system in return for sign
placement on the centerfield of the Championship Baseball Field; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
AGREEMENT
1.01 DEFINITIONS
A. "Agreement" means the binding legal contract between CITY and IKEA whereby
CITY is obligated to place the Sign (defined below) on the centerfield of the Championship
Baseball Field and IKEA is obligated to install an irrigation system and furnish the Sign for
installation by CITY. The Agreement includes any exhibits, addenda, and/or amendments. Any
inconsistencies or conflicts in the contract documents shall be resolved by giving preference in
the following order:
otro5-10(-
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(1)
This Agreement;
(2) CITY's exhibits and attachments.
B. "CITY' means the CITY of Round Rock, Williamson and Travis Counties, Texas.
C. "Consideration" means the placement of the Sign on the centerfield of the
Championship Baseball Field at the Old Settlers Park Baseball Complex.
D. "Effective Date" means the date upon which the binding signatures of both parties
to this Agreement are affixed.
E. "Force Majeure" means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
F. "IKEA" means IKEA Property, Inc., or any successors or assigns.
G. "Landscape Irrigation Specifications and Plans" means those certain
specifications and plans attached hereto as Exhibit "A."
H. "Project" means the installation of an irrigation system at the Old Settlers Park
Baseball Complex by the Subcontractor in accordance with the Landscape Irrigation
Specifications and Plans.
I. "Sign" means a banner sign identifying IKEA, which is no larger than six feet
(6') by twenty feet (20'), made of breathable vinyl material, and has an estimated durability of
approximately ten (10) years.
J. "Subcontractor" means Cleanscapes, L.P. or such other contractor selected by
IKEA and approved by CITY (such approval shall not be unreasonably withheld, conditioned or
delayed).
2.01 EFFECTIVE DATE, INITIAL TERM, AND ALLOWABLE RENEWAL
This Agreement shall be effective on the date it has been signed by both parties hereto,
and shall remain in full force and effect unless and until it expires by operation of the terms
stated herein, or until terminated or extended as provided herein.
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3.01 PROJECT INSTALLATION, COST, COMMENCEMENT AND COMPLETION
A. IKEA agrees to install, at its cost, an irrigation system at the Old Settlers Park
Baseball Complex, in accordance with the Landscape Irrigation Specifications and Plan and in
accordance with all applicable laws and regulations.
B. IKEA agrees that the construction of the Project will be completed no later than
ninety (90) days after the Effective Date, subject to delays caused by Force Majeure.
C. CITY has the right to inspect the Project upon its completion and within ten (10)
business days after such completion, CITY shall notify IKEA of any specific defects in the
Project requiring replacement or repair in order to approve completion of the Project. CITY' s
failure to timely notify IKEA of any such defects shall be deemed CITY's approval of the
completion of the Project. IKEA agrees to repair, replace and/or reinstall any defects of which it
is timely notified as needed to satisfactorily fulfill its obligations under this Agreement.
4.01 CONSIDERATION
A. IKEA agrees to deliver the Sign to CITY at 301 West Bagdad, Suite 250, Round
Rock, Texas 78664.
B. CITY agrees to install the Sign in a prominent location behind the centerfield of
the Championship Baseball Field reasonably acceptable to IKEA within ten (10) days after the
completion of the Project or as soon thereafter as reasonably possible.
C. The parties agree that IKEA shall replace the Sign, with the same dimensions, if
the Sign becomes damaged or in need of repair within the ten (10) years after installation.
D. CITY agrees to publicly recognize and thank IKEA as a sponsor during the grand
opening of the Baseball Field Complex for the improvements made to the complex.
5.01 CITY'S REPRESENTATIVE
CITY hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
David Buzzell
Park Development Specialist
Round Rock Parks and Recreation Department
301 West Bagdad
Round Rock, Texas 78664
512-341-3355
dbuzzell@round-rock.tx.us
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6.01 DEFAULT
The parties to this Agreement shall be declared in default of this Agreement if they fail to
fully, timely and faithfully perform any of their respective material obligations under this
Agreement and such failure continues for thirty (30) days after the defaulting party has been
notified hereof.
7.01 INDEPENDENT STATUS AND NO PARTNERSHIP
IKEA is an independent company, and is not an employee of CITY. IKEA's employees
or subcontractors are not employees of CITY. This Agreement does not create a partnership,
joint venture or agency, express or implied, nor any employer-employee, or borrowed servant
relationship by and among the parties.
8.01 TERMINATION AND SUSPENSION
A. In the event of any default by a party, which has not been timely cured after the
defaulting party's receipt of notice thereof, the non -defaulting party has the right to terminate
this Agreement for cause upon ten (10) days' written notice to the defaulting party.
B. IKEA has the right to terminate this Agreement for cause, that being in the event
of a material and substantial breach by CITY, or by mutual agreement to terminate evidenced in
writing by and between the parties.
C. In the event CITY terminates under this section, the following shall apply: Upon
CITY's delivery of the referenced notice to IKEA, IKEA shall discontinue all services in
connection with the performance of this Agreement and shall proceed to cancel promptly all
existing orders and contracts insofar as such orders and contracts are chargeable to this
Agreement and CITY shall return to IKEA the Sign if already delivered. The parties agree that
IKEA shall be solely responsible for any payments due to any subcontractors in connection with
the Project.
9.01 INDEMNIFICATION
IKEA shall defend, indemnify and hold the CITY harmless against all damages, cost, loss
or expense arising out of or resulting from the negligence or willful misconduct of IKEA, its
agents, employees, or subcontractors in the performance of its activities under this Agreement
for:
A. the repair, replacement, or restoration of CITY property, equipment, materials,
structures, and facilities which are damaged;
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B. damage to or loss of the property of any person (including, but not limited to
IKEA, its agents, officers, employees and subcontractors, the CITY'S agents, officers and
employees, and third parties); and,
C. death, bodily injury, illness, disease, worker's compensation, loss of services, or
loss of income or wages to any person (including, but not limited to the agents, officers and
employees of IKEA, IKEA's subcontractors, the CITY, and third parties to whom the loss may
occur).
10.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
IKEA, its agents, employees and subcontractors and CITY shall use their respective best
efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the
CITY, as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
11.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement to a non-affiliated third party without
prior written authorization of the other party.
12.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
A. When delivered personally to the recipient's address as stated in this Agreement;
or
B. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to IKEA:
IKEA Property, Inc.
496 West Germantown Pike
Plymouth Meeting, PA 19462
Notice to CITY:
Assistant CITY Manager
221 East Main Street
Round Rock, TX 78664
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With copy to:
Jerry Webberman
Jackson Walker L.L.P.
100 Congress Avenue, Suite 1100
Austin, TX 78701
With copy to:
Stephan L. Sheets, CITY Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of CITY and IKEA.
13.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
of this Agreement, exclusive venue for same shall lie in Williamson County, Texas. This
Agreement shall be governed by and construed in accordance with the laws and court decisions
of the State of Texas.
14.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
IKEA and CITY. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing.
15.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement, or the
occurrence of any event rendering any portion or provision of this Agreement void, shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement.
Any void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion or provision held to be void. The parties further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this section shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined
void.
16.01 MISCELLANEOUS PROVISIONS
A. Standard of Care. IKEA represents that it employs or contracts with trained,
experienced and competent persons to perform all of the services, responsibilities and duties
specified herein and that such services, responsibilities and duties shall be performed in a manner
according to generally accepted industry practices.
B. Time is of the Essence. IKEA understands and agrees that time is of the essence
and that any failure of IKEA to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. IKEA shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to CITY due to IKEA's failure to perform in these
circumstances, CITY may pursue any remedy available without waiver of any of CITY's
additional legal rights or remedies.
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C. Force Majeure. Neither CITY nor IKEA shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
D. Multiple Counterparts. This Agreement may be executed in multiple
counterparts, any one of which shall be considered an original of this document; and all of
which, when taken together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, CITY and IKEA have executed this Agreement on the dates
indicated.
CITY of Round Rock, Texas
By:
Jo . Nuse, Ci Manager
D . - ' igned: 5'12-'0(0
Approve a. to Form:
By:
Stepha L. Sheets, CITY Attorney
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IKEA Property, Inc.,
a Dela are Corporation
By:
Joan Hooke, Vice -Pre id nt � \'f
Date Signed: 5 3 '67
EXHIBIT "A"
LANDSCAPE IRRIGATION SPECIFICATIONS AND PLANS
IKEA will install landscape irrigation for the shrub bed areas as depicted on the plans
attached hereto as Exhibit "A-1" for the Championship Baseball Field in Old Settlers Park.
The irrigation layout will be provided in the field by IKEA's landscape contractor for approval
by IKEA's landscape architect and PARD staff in accordance CITY's performance
specifications attached herein as Exhibit "A-2".
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EXHIBIT "A-1"
PLANS
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BAKE R.AICKLE Y,
AoINOCIAtf B, INC.
iaa
EXHIBIT "A-2"
SPECIFICATIONS
01100 LANDSCAPE IRRIGATION SPECIFICATIONS
1.0 GENERAL
A. NOTE: All irrigation shall have a warranty for one (1) year following the final
acceptance of the project by the CITY or the CITY'S REPRESENTATIVE. The
contractor will not be required to have a warranty bond on this project (PARD
Downtown Yard Site Irrigation Improvements) but will be responsible for the repair
and replacement of all irrigation during the one (1) year warranty period.
Replacement or repair of the irrigation and all costs associated with the replacement
or repair of the irrigation shall be at the expense of the contractor.
B. The work of this section includes but is not limited to the following:
Products.
Operations
2.0 PRODUCTS — Contractor shall use products as listed below. Contractor shall use
same type, class, and quality equipment or City approved equal.
2.1 PIPE AND TUBE
2.1.1 PVC PIPE: All polyvinyl chloride (PVC) pipe shall be continuously and
permanently marked with the following information: manufacturer's
name, production control number, class of schedule number, type and
grade of material and pipe size
2.1.2 PRESSURE MAINS: 3/4 inch through 4 inch PVC is to be Schedule 40
PVC. Tubing or piping exposed to sunlight is to be Brownline UVR/PVC
or approved equal, unless otherwise noted or approved by the City.
2.1.3 LATERALS: Sch. 40 PVC with integral solvent weld bell end, solvent
weld coupling.
2.1.4 UV RESISTANT PIPING: Brownline UVR/PVC.
2.1.5 THREADED NIPPLES AND RISERS: Schedule 80 PVC
2.1.6 PVC CEMENT: as recommended by the manufacturer.
2.1.7 BURIED SLEEVES: 2 inch and smaller: Class 200 PVC. Larger than 2
inches: Schedule 40 PVC.
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2.1.8 CONDUIT: Class 200 PVC.
2.1.9 GATE VALVES: Only valves that are suitable for dirty water
applications are to be used. Gate Valves, as manufactured by Nibco,
Matco-Norca, or approved equal.
2.1.10 VALVE BOXES: Plastic Box with locking lid. AMETEK, Brooks,
Carson, Hefco, DFW Plastics or approved equal. Rectangular for remote
control valves and back flow. Round for gate valves.
2.1.11 CLAMPS: Stainless steel screw clamps sized to fit purpose.
2.1.12 CONTROL WIRE: Specifically designed for direct burial use, Type UF
with copper conductor, size as necessary to provide for valve and solenoid
performance. Use white jacket for common and different color -coded
wires (as available) for individual control lines. Size of conductor shall
meet requirements of installation instructions of manufacturer of valves
and controllers
2.1.13 WIRE CONNECTORS: Spears Dry -Splice, Penlite, and King
Technology Model King -6 or equal.
2.1.14 THRUST BLOCKS: 2,500 -psi/ 28 -day concrete. Quickcrete concrete
mix or equal.
2.1.15 PVC FITTINGS: Use molded PVC fittings of the same material and
pressure rating or schedule as the adjoining PVC pipe. Use fittings
suitable for solvent weld, slip joint ring connections or screwed
connections as required to properly join PVC pipe. All fittings not shown
on details or plans but are necessary in the proper function of the irrigation
system shall be apart of the bid and contract.
2.1.16 SWING JOINTS: 12 inch PVC double swing joints with appropriately
sized openings shall be manufactured by Lasco, KBI, or approved equal.
2.1.17 REMOTE CONTROLL VALVES: Automatic remote control valves for
use of dirty water shall be manufactured for dirty water use and shall be
Hunter HBV series, Weathermatic 8000, Buckner VB series, or approved
equal. All Automatic remote control valves for use of potable water shall
be Hunter HPV series or RainBird PEB Series.
2.1.18 OTHER VALVES: Quick coupling valves: one inch 470 series by Toro,
Hunter HV -144 -RL (using HK -100 key), Buckner Bronze 25000 series, or
approved equal. Provide one key per quick coupler.
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2.1.19 IRRIGATION HEADS: Spray heads are to be as shown on plans or
approved equal.
2.1.20 AUTOMATIC CONTROLLER: Irritrol, Rainbird, Weathermatic,
Hunter or approved equal. Size as needed to accommodate all required
stations plus at least twelve open stations. Up to two controllers can be
provided. Controller shall run on a 24-hour clock with a seven-day
calendar. All stations shall be able to run continuously for 30 to 45
minutes.
2.1.21 BACKFLOW PREVENTION DEVICE: Flowmatic or Zurn/Wilkins
brand or approved equal size as necessary to minimize psi loss.
2.1.22 GRAVEL: The gravel is to be '/z inch to % inch in diameter, clean
washed and without the presence of foreign materials.
2.1.23 RAIN SENSOR: Rainbird, Hunter, Irritrol, Weathermatic of approved
equal with wiring to connect to controller(s).
3.0 OPERATIONS
3.1 INSTALLATION
3.1.1 WATER SUPPLY: installer /contractor is to get a written statement of
water pressure from the City of Round Rock prior to beginning design.
Contractor is to verify water pressure prior to beginning construction.
Contractor shall connect to the existing water loop within the park.
3.1.2 STANDARD INSTALLATION: The installer /contractor shall perform
all work and provide material in accordance with the local codes and
ordinances in force at the job site.
3.1.3 UTILITIES: The installer/contractor is responsible for locating all
underground utilities, noting them on the design, and avoiding them
during construction. The city assumes no responsibility for damage to
utilities.
3.2 EXCAVATION
3.2.1 TRENCHES: Provide trenches of sufficient depth to provide a minimum
cover above the top of the pipe as follows. Over Main Lines: 18 inches,
Over Lateral Lines: 15 inches. Dig trenches no wider or deeper than is
necessary to lay pipe, provide free working space around work installed,
and provide ample room for backfilling and compacting. Compact trench
bottoms to provide a uniform bearing surface the full length of the line.
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Backfill and hand tamp any over -excavation prior to installing the pipe.
Keep trenches free of debris that would damage pipe such as rocks, roots
and dirt clods. Clearly and visibly, flag all open trenches, holes, and
depressions until adequately filled or repaired. Rather than cut roots larger
than 3 inches, work piping around them. Hand trench in trench areas
under the dripline of existing trees. All cuts to existing roots shall be
smoothly made using a clean saw. When needed, incorporate all trench
safety requirements for trenches over 4 feet in depth.
3.1.1 VALVE TRENCH: Dig valve trenches to the size necessary to provide
free working space. Excavate to the depth necessary to contain the valve
box, valve and six inches of gravel below the bottom of valve or backflow
preventor. Compact trench bottoms to provide a uniform bearing surface
the full length of the line. Top surface of valve box is to be level with
immediate surrounding soil or surface.
3.3 PIPE FITTING AND ASSEMBLY
3.3.1 Clearances: Maintain the following clearances between lines. Shared
trenches are unacceptable for mainlines and laterals with out proper
clearances and approval.
3.3.1.1 Pipe 2 inches and smaller: 4 inches.
3.3.1.2 Other Services: 12 inches minimum.
3.3.1.3 Maintain minimum 2 -inch vertical clearance between lines that
cross.
3.4 PIPING CONSTRUCTION:
3.4.1 GENERAL: The Contractor shall be responsible for being insuring the
installer is familiar with any and all trade methods of assemblage, joining
and installation of various types of pipe to be used. Adhere in strict
accordance with the manufacturer's recommendation.
3.4.2 POLYVINYL CHLORIDE (PVC) PIPE: Exercise care in handling,
loading, unloading and storing plastic pipefittings. Snake pipe in trench
from side to side to allow for expansion and contraction of it. Do not lay
pipe when there is water in trench or when temperature is 32 °F or lower.
Make all changes in direction of pipe with fittings, bending pipe is
unacceptable.
3.4.3 SOLVENT JOINTS: Make sure pipe is cut square and all connecting
surfaces shall be properly clean and dry. Apply an even coat of solvent to
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the outside of the fitting. Insert the pipe quickly into the fitting and turn
pipe approximately 1/4 turn to distribute the solvent and remove air
bubbles. Hold the joint for approximately 15 seconds so the fitting does
not push off the pipe. Using a clean rag, wipe off all excessive solvent to
prevent weakening at joint. Exercise care in going to the next joint so that
the pipe is not twisted, thereby distributing the last completed joint.
Allow at least 15 minutes set-up time for each solvent welded joint before
moving. Or as per solvent manufacturers directions.
3.4.4 THRUST BLOCKS: One cubic foot of redi-mix concrete or minimum
one cubic foot or thrust block.
3.4.5 SWING JOINTS: All quick coupler valves and irrigation heads shall
receive one double swing joint assemblies. The assembly shall not exceed
a 45 -degree angle from the lateral pipe.
3.5 CONTROL WIRING
3.5.1 WIRING Lay wiring from the remote control valves to the controller
along the supply mains whenever possible. Install wire with slack to
allow for thermal expansion and contraction. Splice wire with mechanical
connectors encased in a self -curing epoxy resin, which provides a
permanent watertight connection. All wiring under pavement shall be
installed in PVC sleeves.
3.6 VALVES
3.6.1 ELECTRIC AND GATE VALVES: Install valves (Gate and Electric) in
a plumb position with sufficient clearance for service and operation.
Install remote control valves plumb to within 1/8 of an inch. Size as
necessary to minimize PSI loss through valve or match connecting
mainline or lateral pipe size or as shown on plans. Install valves so that
the top of the valve assembly is no more than 12 inches below the top of
the valve box. Adjust normal installation in accordance with standard
practices as needed. Size box to allow for total containment of the valve
within the box and for 6" of gravel base. Top of valve should be no less
than 12" below bottom of lid. Provide and place gravel to a depth of 6
inches beneath each valve and contained within valve boxes. Install
manual, electric and gate valves in adequately sized valve boxes. Valve
box lids are to be installed flush with proposed grades and level.
3.6.2 BACKFLOW PREVENTION DEVICES: Install the backflow device in
an adequately sized valve box separate from the water meter. The valve is
to be level, six inches below the lid and placed resting on a six-inch deep
gravel bed. Install one double check valve backflow preventor size as
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necessary to provide less than 4 -psi loss through double check valve when
one station is open.
3.6.3 QUICK COUPLING VALVES: Install valves plumb to within 1/8 of an
inch. Locate valves as per irrigation drawings or as directed by THE CITY
or The City'S REPRESENTATIVE. Valve shall be contained singly
within a round valve box. Top of valve shall be at least 4" below the
valve box lid. Prior to installing irrigation heads, the contractor is to flush
laterals and mains to remove rocks, dirt and debris.
3.7 SPRINKLER HEADS
3.7.1 Location of heads shall be in accordance with the construction drawings.
Adjustment to the location of heads shall be approved by The City or THE
CITYS REP. Installation shall utilize common trade techniques.
3.7.2 Install heads plumb to within 1/8 of an inch. In turf areas where grass has
not yet been established, CONTRACTOR shall be responsible for
adjusting heads to their permanent positions flush with final grades after
sod or turf is established. Set heads adjacent to roads or walks 6 inches
from pavement edge and use swing joint assemblies in these areas. Clean
all sprinkler heads before placing system in operation. Adjust direction of
throw where necessary to provide coverage required and to minimize over
spray onto sidewalks and paving. Throttle flow on heads to avoid
throwing excessive amounts of water on buildings and other structures.
Change nozzles as necessary to adapt to site conditions, or as directed by
THE CITY or The City's Representative. Install all emitter and tubing
above ground and under planting bed mulch. Prior to installing irrigation
heads, the contractor shall flush laterals and mains to remove rocks, dirt
and debris.
3.8 AUTOMATIC CONTROLLER:
3.8.1 INSTALLATION: according to manufacturer's specifications. Location
of controllers and power requirements are to be reviewed with The City'S
REPRESENTATIVE prior to installation. All electrical connections, from
within the site, to the controller shall be apart of the contract. Of the
twelve open stations, run eight wires from controller to station A-12,
bundle, waterproof and label. Run two wires from controller to station A-
20 and run two wires from controller to station A-3 bundle waterproof and
label.
3.8.2 LOCATION: Mount controller/s in utility room near pool. Height of
controller shall comply with ADA guidelines.
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No Text
3.9 MISC:
3.9.1 SLEEVES: Provide new sleeves for all locations where new sleeves are
needed as directed by THE CITY or The City'S REPRESENTATIVE and
as shown on the plans. Install new sleeves prior to pavement or wall
installations.
3.9.2 ASHPALT/CONCRETE CUTTING AND PATCHING: Asphalt cuts
to create trenches for placement of sleeves shall have width of at least 2
inches wider than outside dimension of sleeve pipe. Sleeving shall
backfilled with washed, fill sand at a depth sufficient to permit specified
asphalt patching to occur. The thickness of asphalt patching shall be 2
inches in depth. Compaction of sub -surface shall be 95%. Testing shall be
done by THE CONTRACTOR.
3.10 INSPECTION, TESTING:
3.10.1 GENERAL: Do not enclose or cover any work until it has been inspected
tested and approved by The City or the City's Representative.
3.10.2 HYDROSTATIC PIPING TEST: In the presence of The City or The
CITY'S REPRESENTATIVE, hydrostatically test the main line to 100
PSI before backfilling. Test period shall not be less than (1) hour and
shall be witnessed by THE CITY'S REPRESENTATIVE. Test is
acceptable if no leakage occurs during test period or as determined by
THE CITY'S REPRESENTATIVE. Repair all leaks and retest system for
another hour. Continue this procedure until leaks are repaired.
3.10.3 OPERATION TEST: After sprinkler heads are installed, test the system
for coverage in the presence of THE CITY or CITY'S
REPRESENTATIVE. Test is acceptable if system operates satisfactorily,
with uniform coverage in all irrigated areas. Make minor modifications to
the system without charge. Such modifications shall include adjustment
of spray direction, resetting height of heads, change -out of arc and radii
nozzles, and minor head relocations (less than 12 inches in any direction)
to avoid obstructions, change -out of pop-up heights and installation of
risers when necessary to avoid plant blocking.
3.11 CLEANUP& BACKFILL: Maintain a clean work area at all times during the
progress of the work within reasonable limits of the installation area. At the end of
the workday, immediately remove all rubbish, chemicals, debris, etc., from work site
and properly dispose of off property. Upon completion of the work, remove all
construction and installation equipment from the premises. Backfill irrigation
trenches with soil that has been stockpiled from the excavation. Remove excess
roots, rubbish and rocks or stone. Backfill enough soil to accommodate settling and
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allow a level surface with surrounding soil level. Immediately replace and
thoroughly hand water any plant material and ground cover, which may be displaced
during installation.
3.12 Irrigation Maintenance: Maintenance shall begin immediately upon the
commencement of installation of irrigation materials. Irrigation material shall be
protected and maintained until, inspection has been made and irrigation is turned
over exclusive of the warranty. Maintenance shall include adjustments, trench
filling, tightening and repairing irrigation items, removal and replacement of
irrigation items, grounds repair and other necessary operations.
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01200 LANDSCAPE PLANTING SPECIFICATIONS
1.0 GENERAL
A. Note: All landscape materials shall have a warranty for one (1) year
following the final acceptance of the project by the CITY or the CITY'S
REPRESENTATIVE. The contractor will not be required to have a warranty bond
on this project (OSPV Lakeview Playground- Landscape Improvements) but will be
responsible for the replacement of all landscape materials that is deemed dead or
unhealthy by the CITY or the CITY'S REPRESENTATIVE during the one (1) year
warranty period. Replacement of the landscape material and all costs associated
with the replacement of the landscape material shall be at the expense of the
contractor.
A. Scope: Furnish all materials, tools, equipment and labor necessary for the
installation of all plant materials and accessories shown on applicable Drawings in
accordance with all requirements specified herein. Contractor shall provide and pay for
all City required traffic/ pedestrian control devices.
B. The work of this section includes but is not limited to the following:
1. Clearing and grubbing.
2. Site leveling and grading (loam)
3. Pre -planting weed control.
4. Soil preparation
5. Fine grading
6. Planting operations
7. Maintenance
2.0 Inspection Notification: Notify The City's REPRESENTATIVE 24 hours in advance of
site inspections for: 1) inspection of plant beds, prepared soil, plant materials, layout and
planting, 2) Layout configuration of plant beds and staking tree locations; 3) substantial
and final completion inspections.
2.1. Existing Conditions: Contractor shall verify existing and proposed locations of
all site utilities (including gas, electric, sanitary and storm sewers, water and
telephone,) prior to any trenching or laying of pipe, and be solely responsible for
the repair and/or cost to repair utilities to prior condition.
2.1.1 Coordinate Landscape work with that of all other sitework trades and
contractors, as applicable.
3.0 Materials:
3.1. Plant materials:
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3.1.1 General Description: Plant materials shall mean trees, shrubs, vines and
plants of all descriptions required to be furnished for the project in
accordance with the plant schedules.
3.1.2 Selection: Notify City prior to selection of materials. At this time the
City may exercise the right to select materials, otherwise selection shall be
done by the contractor to the specifications and subject to inspection at the
job site.
3.1.3 Quality: Provide plants typical of their species or variety, with normal,
densely developed branches and vigorous, fibrous root systems. Provide
only sound, healthy, vigorous plants free from defects, disfiguring knots,
sunscald injuries, frost cracks, abrasion of the bark, diseases, insect eggs,
borers, and all forms of infestation. All plants shall have a fully developed
form without voids or open spaces. The Owner's Representative or the
City Urban Forester shall have the right to reject any plant material
deemed to be unsatisfactory by the Owner's Representative or the City
Urban Forester.
3.1.4 Standards: All plant material shall comply to ANSI Z60.1- American
Standard for Nursery Stock by American Association of Nurserymen.
Plant names indicated comply with "Standard Plant Names" as adopted by
the latest edition of the American Joint Committee of Horticultural
Nomenclature. Names of varieties not listed conform generally with
names accepted by the nursery trade. Provide stock true to botanical name
and legibly tagged.
3.1.4.1 All plants shall be nursery grown under climatic conditions similar
to those in the project locale. Field collected material shall not be
acceptable unless noted on the Drawings.
3.1.4.2 Stock furnished shall be at least the minimum size indicated.
Larger stock is acceptable, at no additional cost, and providing that
the larger plants shall not be cut back to size indicated.
3.1.5 Balled & Burlap (B&B) Plants -Trees & Shrubs: Shall have firm,
natural balls of earth properly bound with wire or twine and of sufficient
diameter and depth to encompass fibrous and feeding root systems
necessary for full recovery of the plant. Provide ball sizes complying with
the latest edition of the "American Standard for Nursery Stock." Cracked
or mushroomed balls are not acceptable.
3.1.6 Root balls of trees shall be 9" in diameter for each 1 inch of trunk
diameter as measured 6 inches above ball.
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3.1.7 Tree_trunk caliper size shall be measured according to the following
American Association of Nurserymen's formula; For 4" caliper and
smaller the size is determined at a height of 6 inches above the ground; for
trees greater than 4" but less than 8" the size is determined at a height of
12" above ground
3.1.8 Tree_trunk caliper for multi -trunk or multi -cane trees shall be determined
by adding the largest existing trunk diameter, plus % of the diameter of
each of the next three largest trunks only. Trunks to be measured 6"
above the root ball.
3.1.9 Container Grown Stock: Plants shall have been grown in a nursery
container for sufficient length of time for the root system to have
developed to hold its soil together. No plants shall be loose in containers
and no container stock shall be root bound.
3.1.10 Plants planted in rows shall be matched in form.
3.1.11 The height of trees, measured from the crown of the roots to the top
branch, shall not be less than minimum size designated in the plant list.
3.1.12 Any pruning wounds present shall show vigorous bark on all edges.
3.1.13 Shrubs and small plants shall meet the requirements for container size,
spread and height indicated in the plant list. The measurements for height
shall be taken from the ground level to the average height of the top of the
plant and nor the longest branch. Side branches shall be generous, well -
twigged and the plant as a whole well brushed to the ground. Single
stemmed or thin plants shall not be accepted.
3.1.14 Plants shall be in a moist, vigorous condition, free from dead wood,
bruises or other root or branch injuries.
3.1.15 Review: All plants to be supplied by the Contractor shall be inspected for
approval by the Landscape Architect prior to their installation. Initial
review of plant materials shall be made by submitting a photograph of
each type of plant to be used, to determine if plant materials generally
appear acceptable. Photograph shall be of representative size and shall
include some means to determine scale; i.e. Yardstick, person, etc.
Second review shall be made at the site prior to planting to determine if
plant materials meet specification and are free of infestations and disease.
Alternate sources for plant materials may be submitted on bid proposal
form accompanied with representative color photograph.
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3.1.16 Plant List: See drawings and detail sheets.
3.2. Soil Preparation Materials:
3.2.1 Imported Brown Loam Topsoil: Fertile, friable, natural topsoil of
coarse sandy loam or sandy loam character without admixture of subsoil
material, obtained from a well drained arable site, collected free from clay,
lumps, coarse sands, stones, plant roots, sticks, toxic substances, and any
other foreign materials which might be harmful to plant growth or hinder
planting operations: between pH of more than 6.0 nd less than 7.0 Topsoil
shall not be delivered in muddy condition. To be used only for soil mix
and plant bed areas.
3.2.1.1 Coarse Sandy Loam: It shall consist of 25% or more very coarse
and coarse sand, and less than 50% any other single grade of sand.
3.2.1.2 Sandy Loam: It shall contain 30% or more very coarse, coarse,
and medium sand (but less than 25% very coarse and coarse sand),
and less than 30% either fine sand or very fine sand.
3.2.2 Soil Conditioner: "Back to Earth" composted cotton burr soil conditioner
(cotton burr shall be from plants which have not been chemically
defoliated), as produced by Back to Earth Resources, Inc., Dallas, Texas,
or equal.
3.2.3 Fertilizer: Commercial granular slow-release type, having an analysis of
15-15-15 with chelated iron added.
3.2.4 Water: The General Contractor will be provided water which shall be
available on site. Through the existing water meter. Landscape
Contractor shall provide necessary hoses and watering equipment required
to maintain and complete the work. Automatic irrigation system shall be
installed simultaneously with the landscape planting. Refer to irrigation
drawings for the extent of the system.
3.3. Miscellaneous Materials:
3.3.1 Mulch: Shall be premium grade shredded cypress bark mulch. Sample to
be approved.
3.3.2 Steel Edging: Col -Met professional steel edging, 14 gauge, 4" x 16',
factory painted dark green and manufactured by Collier Metal Specialties,
Garland, Texas, or approved equal, such as Ryerson Landscaping Edging.
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3.3.3 Tree Staking Material: Stakes — 6' long metal "T" fence post, painted
flat black: Hose — '/2 X 6" long black polyethylene tubing: Wire —
galvanized multi -strand 12 gauge wire.
3.3.4 Weed Control: For plant beds, shall be 5% Dacthal granules, a weed
control which kills weed seeds as they germinate, or equal.
3.3.5 Submittals: Submit following material samples, in a one quart plastic
zip-loc bag, along with label from the manufacturer's package (if
applicable), to The Citys Rep. For approval prior to construction:
1. Back to Earth Soil Conditioner
(Composted Cotton Burr)
2. Fertilizer
3. Shredded Cypress Mulch
These samples, if approved by the Landscape Architect, shall be used as
the standard by which other materials shall be judged. Any bulk material
that, in the judgement of the Landscape Architect, is below the quality of
the approved samples may be tested in accordance with the specifications
set forth herein at the contractors expense. Rejected material shall be
removed from the site at Contractor's expense. Payment for testing shall
be the Contractor's responsibility.
3.4 Delivery, Storage & Handling:
3.4.1 Sub -contractors shall coordinate all delivery and installation activities with
General Contractor. Deliver fertilizer materials in original, unopened and
undamaged containers showing weight, analysis and name of
manufacturer. Store in manner to prevent wetting and deterioration.
3.4.3 Cover plants transported on open vehicles with a protective covering to
prevent windburn. Plants transported uncovered shall be rejected.
3.4.4 Topsoil specified herein for planting bed mix shall be delivered and kept
dry and loose.
4.0 Procedures:
4.1 Planting Operations:
4.1.1 All planting shall be done when weather and soil ground conditions are
suitable. When conditions are such, by reason of drought, high winds,
excessive moisture, frozen ground, or other unsuitable factors, that
satisfactory results are not likely to be obtained, work shall be halted. It
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shall not be resumed until desired results can be obtained or alternative or
corrective measures and procedures can be used.
4.1.2 All proper precautions so as not to disturb or damage subsurface
improvements shall be observed. It shall be the Contractor's
responsibility to locate all underground utilities and systems that might
possibly be encountered. If underground obstructions should be
encountered in the excavation of plant pits, alternate locations may be
selected; verify locations of plants with The City.
4.1.3 The Contractor shall at all times take adequate precautions to protect the
existing improvements during the course of the project. Any damage
incurred shall be corrected to original condition at CONTRACTOR
expense.
4.2 Soil Preparations, Excavation and Backfill:
4.2.1 Existing Conditions: Contractor shall examine the proposed planting
areas and conditions of installation prior to construction. CONTRACTOR
shall not start planting work until unsatisfactory conditions are corrected.
Contractor shall remove soil that is unsuitable for plant growth, and
replace with the backfill mix outlined in these specifications.
4.2.2 The Contractor is responsible for building all shrub/ groundcover beds to
finish grade with prepared soil mix, including the excavation of bed areas
as needed to accommodate specified depth or amount of prepared soil.
Excavated topsoil, if it is clean, may be spread over designated lawn areas,
provided it does not impair or modify drainage patterns, or cover sprinkler
heads.
4.2.3 Layout: Locations for plants and outlines of bed areas shall be clearly
marked on the ground in conformance with the drawings. Tree locations
shall be staked. The Landscape Architect shall review and approve layout
prior to excavation.
4.2.4 Qualifications: Planting shall be performed only by experienced
workmen familiar with planting procedure under the supervision of a
qualified supervisor.
4.2.5 Plant Pit Excavation: Contractor shall provide each plant a plant pit as
outlined on the drawings. Contractor shall remove all excavated base
materials and remove from site.
4.2.6 Back Fill Soil Operations: Backfill all tree and shrubs with existing soil
with added fertilizer and remove all rocks.
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4.3 Planting:
4.3.1 Locate plants as indicated or as approved in the field by the Landscape
Architect. If obstructions are encountered that are not shown on the
drawings, do not proceed with planting operations until alternate plant
locations have been selected and approved by Landscape Architect or
THE CITYS REP.
4.3.2 Plant pits for trees and shrubs shall be excavated with vertical sides and
flat bottoms per details on the drawings.
4.3.3 Place and compact sufficient prepared soil in planting pit to allow the
plant materials to be set to proper grade and alignment. Set plants upright,
plumb and faced to give the best appearance or relationship to each other
or adjacent structure. The top of the root ball shall be 2" above finish
grade to allow for mulch. No filling shall be permitted around trunks or
stems. Finish back -filling the pit with backfill mixture. Do not use
muddy mixtures for back filling.
4.3.4 After plants are set, muddle planting soil mixture around bases of balls to
eliminate air pockets and fill all voids. In the case of balled and burlap
plants, remove all burlap, ropes and wires from the top of balls.
4.3.5 Space groundcover plants in accordance with indicated dimensions shown
on plans. Adjust spacing as necessary to evenly fill -planting bed with
indicated quantity of plants. Plant shrubs no closer than 18 inches to tree
trunks and no closer to 12 inches of edge of bed.
4.3.6 Weed Control: Shall be done by applying Dacthal to all shrub/
groundcover beds as per manufacturer recommendations.
4.3.7 Mulching: Mulch groundcover and shrub beds with required mulching
materials 2" deep immediately after planting and application of granular
weed control Thoroughly water mulched areas. After watering, rake
mulch to provide a uniform, finished surface.
4.3.8 Tree Staking/Mulching: Immediately stake all trees after installation.
Trees shall be staked and mulched in accordance with the details on the
drawings. Trees shall stand plumb prior to staking.
4.3.9 Pruning: Pruning shall retain the form typical of the plant. It shall
include the removal of all dead, injured or broken twigs and branches and
shall be done according to standard horticultural practices.
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4.3.10 Edging: Install steel edging per manufacturer's recommendations in the
locations shown on the drawings and wherever lawn areas border plant
beds. Set top of edging 2" above finish grade. Install edging plumb and
without kinks, securing with steel stakes, provided with edging. Cut steel
edging sharp and square at all points where a change of direction occurs.
Edging may be bent at corners, but this shall only be acceptable if finished
corner radius does not exceed one inch.
4.4 Clean Up:
4.4.1 During work, keep the premises neat and orderly, including organization
of storage areas. Sweep road pavements thoroughly at the end of each
day.
4.4.2 Remove trash from the site daily as work progresses, including debris, and
waste material generated from excavating beds or planting plants.
4.4.3 Keep walks and parking areas clean of soil and landscape debris by
sweeping or hosing.
5.0 Inspections:
5.1 Progress inspections shall be made by the Landscape Architect at regular intervals
during the execution of work on the project.
5.2 The contractor shall maintain planted areas until final inspections and acceptance
of the project.
5.3 A substantial completion inspection shall be made at the request of the
Contractor. Planted areas shall be reviewed for acceptance provided all
requirements have been complied with and plant materials are alive and in a
healthy, vigorous condition.
6.0 Plant Material Maintenance: Maintenance shall begin immediately upon the
commencement of installation of plant materials. Plant material shall be protected and
maintained until installation of planting in complete, inspection has been made and planting
is accepted exclusive of the warranty. Maintenance shall include watering, weeding,
cultivating, mulching, tightening and repairing tree staking, removal and replacement or
dead material, resetting plants to proper grade or upright positions, restoration of the planting
saucers and other necessary operations.
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