CM-06-05-115TEXAS Conference of
Urban Counties
TechShare
INTERLOCAL AGREEMENT
FOR PARTICIPATION IN THE URBAN COUNTIES TECHSHARE PROGRAM
I.
PURPOSE
This Interlocal Agreement (hereinafter, "Agreement") is entered by and between the undersigned
Local Governments of the State of Texas (hereinafter, "the Local Governments"), acting by and
through their respective signature authority, pursuant to and under authority of the Interlocal
Cooperation Act, Chapter 791 of the Texas Government Code, and the Texas Conference of
Urban Counties, Inc. (hereinafter, "the Urban Counties"), a nonprofit corporation created to
provide governmental functions and services on behalf of its members, pursuant to and under
authority of Tex. Gov't Code § 791.013, for the purpose of participating in the Urban Counties'
TechShare Program. The undersigned Local Government and any and all other local
governments of the State of Texas adopting this Agreement upon a formal order of their
respective signature authority as provided for herein and Urban Counties may be referred to in
this Agreement individually as "Party" and collectively as "Parties."
II.
RECITALS
WHEREAS, local governments in the State of Texas have the ability to realize substantial
savings by jointly planning, developing, procuring, operating and/or maintaining information
technology projects and resources necessary to conduct business for their citizenry; and
WHEREAS, local governments of the State of Texas approving this Agreement by formal
action of their respective signature authority desire to join together to jointly plan, develop,
procure, operate and/or maintain one or more information technology projects or resources, as
further set forth herein; and
WHEREAS, the Local Governments hereby designate the Texas Conference of Urban Counties,
Inc. (hereinafter, "the Urban Counties"), a nonprofit corporation, created and operated to provide
governmental functions and services on behalf of its members, to supervise the performance of
this Agreement and to provide contract supervision and administration services and such other
services necessary to accomplish the purpose of this Agreement as authorized by Tex. Gov't
Code § 791.013; and
WHEREAS, the Urban Counties has created TechShare, a program whereby Local
Governments may realize economies of scale by jointly developing, procuring, operating,
maintaining, and enhancing information technology projects and resources; and
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WHEREAS, the Local Governments and the Urban Counties desire to enter into this Agreement
for the Local Governments' participation in TechShare; and
WHEREAS, this Agreement, including all addenda, exhibits and attachments hereto, set forth
the rights and responsibilities of the Local Governments in their joint endeavor(s) and the role of
the Urban Counties as contract supervisor and administrator as set forth herein; and
WHEREAS, each of the Local Governments finds that its payments for services performed
pursuant to this Agreement may be made from current revenues that are readily available only
for payments that are due this fiscal year; and
WHEREAS, the Local Governments and the Urban Counties each find that the amount paid for
the services performed under this agreement fairly compensates the performing party.
WHEREAS, the Local Governments, acting by and through their respective signature authority,
do hereby adopt and find the foregoing premises as findings of said governing bodies; and
NOW, THEREFORE, in consideration of the promises, inducements, covenants, agreements,
conditions and other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Local Governments approving this Agreement and the Urban
Counties agree as follows:
III.
DEFINITIONS
For purposes of this Agreement and all other agreements, contracts and documents executed,
adopted, or approved pursuant to this Agreement, which shall include any exhibit, attachment,
addendum or associated document, the following terms shall have the meaning prescribed to
them within this Section III (Definitions), unless the context of their use dictates otherwise.
Other terms used in this Agreement that are not defined herein, but defined in any of the other
agreements, contracts and documents executed, adopted, or approved pursuant to this
Agreement, which shall include any exhibit, attachment, addendum or associated document,
shall have the same meaning herein as in such other documents.
A. "Administrative functions" has that meaning assigned to it by Texas Government Code §
791.003(1).
B. "Governmental functions and services" has that meaning assigned to it by Texas
Government Code § 791.003(3).
C. "Interlocal agreement" has that meaning assigned to it by Texas Government Code §
791.003(4).
D. "Local government" has that meaning assigned to it by Texas Government Code
791.003(2).
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E. "Party" means a local government that is a party to this Agreement or has adopted this
Agreement by executing this Agreement as provided for herein.
IV.
SCOPE OF SERVICES
This Agreement is entered into individually by the Local Governments and the Urban Counties
for the purpose of jointly planning, developing, procuring, operating and/or maintaining
information technology projects or resources as identified in each Project Addendum or
Resource Addendum. Project Addenda and Resource Addenda shall further describe the scope
of services and each Party's responsibilities. Project Addenda and Resource Addenda shall not
be binding upon a Local Government unless approved by formal action of the signature authority
of the Local Government.
V.
CONTRACT SUPERVISION AND ADMINSTRATION
A. The Texas Conference of Urban Counties, Inc. (hereinafter, "the Urban Counties") is
hereby designated by the Parties to supervise the performance of this Agreement as
authorized by Tex. Gov't Code § 791.013(a) (3).
B. The role of Urban Counties is to supervise, administer, and carry out the purposes,
expressed and implied, of this Agreement. The Urban Counties shall have any and all
powers necessary to carry out the purposes of this Agreement, which shall include any
and all acts necessary and proper for the operation and management of this Agreement.
Services to be provided by the Urban Counties may include, but not necessarily be
limited to, management, operation and promotion of information technology projects and
resources; oversight of contract performance for any and all information technology
projects and resources; bookkeeping services; financial statements; responding to
requests for information; reviewing and making recommendations on all contracts; acting
as a liaison with federal and state agencies and responding to their inquiries; computing
and providing billings for participation in projects, programs, etc.; filing required forms
and reports with state and other governmental agencies; maintaining appropriate files;
assisting a Local Government's auditor and actuary as necessary; reviewing the
performance of all contract service providers; coordinating banking functions and
handling deposits and reconciliations; providing the necessary notices of meetings;
supplying resource material for meetings; attending meetings of the participants; keeping
detailed minutes of meetings; forming and/or administering committees established by
Oversight Boards; and to carry out all other duties necessary for the proper operation and
administration of this Agreement on behalf of the Local Governments, and to that end,
shall have all of the powers necessary and desirable for the effective administration of
this Agreement.
C. The Urban Counties shall have the authority to conduct procurement functions and enter
into contracts with one or more vendors as may be deemed necessary to carry out the
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purposes of this Agreement and to effectively manage each information technology
project and resource. All procurements and contracts entered into by the Urban Counties
shall comply with the County Purchasing Act, Chapter 262 of the Texas Local
Government Code, or other applicable statutes. Notwithstanding the foregoing, in no
event shall any procurements or contracts entered into by the Urban Counties subject a
Local Government to liability under this Agreement for any reason without the express
written consent and/or approval of the Local Government.
D. The Urban Counties acknowledges and agrees that all information or other data provided
by a Local Government to Urban Counties shall remain the property of the Local
Government. The Urban Counties further acknowledges and agrees that such
information or other data shall not be used by the Urban Counties other than in
connection with the performance of this Agreement, disclosed, sold, assigned, leased or
otherwise provided to third parties, or commercially exploited by or on behalf of the
Urban Counties, its employees, officers, agents, subcontractors, invitees, or assigns in
any respect.
E. For services performed under this Agreement, the Urban Counties shall be paid as set
forth in the budget for each project and resource. All payments made to the Urban
Counties shall be in an amount that fairly compensates the Urban Counties for the
services or functions performed under this Agreement. The Local Governments have no
equity rights in any of the assets or property of the Urban Counties unless specifically
provided for herein or by way of a separate contract, agreement or other document
executed by a Local Government and the Urban Counties nor is any Local Government
liable for any of the debts of the Urban Counties. Assets in the hands of the Urban
Counties shall remain the assets of the Urban Counties unless specifically provided for
herein or by way of a separate contract, agreement or other document executed by a
Local Government and the Urban Counties.
F The Local Governments intend that the Urban Counties shall operate only within the
scope herein set out and have not herein created, as between Local Governments, any
relationship of surety, indemnification or responsibility for the debt of or claims against
any other Local Government. Nor is such a relationship created between any Local
Governments or group of Local Governments and the Urban Counties. The Local
Governments have not, by entering into this Agreement, assumed, in any manner, any
liability for the debts of or claims against the Urban Counties.
VI.
OVERSIGHT
A. General Provisions:
1. Local Government Representatives: Each Local Government participating in a
Project or sharing a Resource shall designate a representative to the Project or Resource
by providing written notice to the Urban Counties. A Local Government may change its
representative at any time by notifying the Urban Counties in writing. Each Local
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Government representative shall serve as the Local Government's primary point of
contact for matters pertaining to the Project or Resource, and may serve on Oversight
Boards as provided herein.
2. Oversight Boards: Each Project and Resource shall have an Oversight Board.
Oversight Boards shall meet regularly as a Project or Resource may require, and make
recommendations to the Urban Counties Board of Directors as to matters pertaining to
the Project or Resource. Oversight Boards shall approve the budget for each respective
Project and Resource. A majority of the members of an Oversight Board shall constitute
a quorum, regardless of their respective voting strengths. Voting strength of each
Oversight Board member shall be determined as set forth in the formula in the respective
Project or Resource Addendum. As additional Local Government's join a Project or
Resource, the voting strength of each Oversight Board member may be adjusted in
accordance with this formula. Oversight Board members shall serve without
compensation. The Chairman of the Urban Counties (hereinafter, "the Urban Counties
Chairman") shall select one member of an Oversight Board to serve as the Oversight
Board's Chairman. The Chairman of the Oversight Board shall preside over meetings of
the Oversight Board. In performing its duties under this Section, the Oversight Boards
may:
(a) adopt rules, policies, procedures and other standards as necessary to
implement and oversee the Project or Resource and ensure compliance with
those rules, policies, procedures, and standards; and
(b) develop policies for the oversight of the Project or Resource, including, but
not limited to: (1) policies necessary to protect from public disclosure a Local
Government's information to the extent such information is: (i) confidential;
(ii) excepted from the requirements of Section 552.021, Texas Government
Code; or (iii) protected by other law intended to protect a person's privacy
interests; and (2) policies related to the management and operation of
information technology projects and resources; and
(c) approve as part of the budget the fees and cost of services for the Project or
Resource to be paid by the participating Local Governments; and
(d) review financial information related to the Project or Resource; and
(e) evaluate Projects and Resources to determine if such projects or resources are
operating on time and within budget; and
(f) implement project management standards; and
(g)
use effective risk management strategies; and
(h) establish standards that promote the ability of information resources systems
to operate and integrate with each other; and
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(i) use industry best practices and process reengineering when feasible.
3. Technical Committees: Each Oversight Board may, in its discretion, create a
Technical Committee from individuals identified by Local Government representatives
and willing to serve on a Technical Committee. Technical Committees shall be
representative of the participating Local Governments. The purpose of a Technical
Committee is to make recommendations to the Oversight Board on matters relevant to the
Project or Resource.
B. Project Oversight Boards: Project Oversight Boards shall consist of the representatives
from each participating Local Government.
C. Resource Oversight Boards: Each Resource Oversight Board shall consist of all the
representatives from Local Governments sharing the Resource, not to exceed seven (7)
Board Members. In the event more than seven Local Governments share a Resource,
Oversight Board Members will be appointed by the Urban Counties Chairman, with a
minimum of seven (7) Oversight Board Members required. The Resource Oversight
Board shall be representative of the participating Local Governments. Resource
Oversight Board terms are two (2) years, with vacancies filled by the Urban Counties
Chairman. Appointments in the case of vacancies are for the unexpired term. Local
Government Representatives are eligible for consecutive appointments to Resource
Oversight Boards.
VII.
BUDGET AND FUNDING
A. Projects: The budget for each Project will be set forth in the Project Addendum. The
budget shall be set by the Project Oversight Board, subject to approval of the Urban
Counties Board. Each Local Government's portion of the budget shall be determined as
set forth in the formula in the Project Addendum. The budget or funding formula may be
adjusted as determined appropriate by the Project Oversight Board, subject to approval of
the Urban Counties Board,. A change in the budget or the funding formula that does not
require a Local Government to pay more than the total dollar amount as previously
approved by the Local Government shall not require additional approval of the Local
Government. In no event will a Local Government be obligated to pay more than the
amounts set forth in the original Project Addendum without formal approval of the Local
Government.
B. Resources: The budget for each Resource shall be set by the Resource Oversight Board,
with approval of the Urban Counties Board. Additionally, the Resource Oversight Board,
with approval of the Urban Counties Board, shall set the participation fee or the method
of determining the participation fee for Local Governments sharing the Resource. The
fee for a Local Government to share a Resource shall be set forth in the Resource
Addendum. The participation fee or the method of determining the participation fee may
be adjusted as determined appropriate by the Resource Oversight Board, with approval of
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the Urban Counties Board. The fee may vary by Local Government. A change in the fee
or the method of determining the fee that does not require a Local Government to pay
more than the total dollar amount as previously approved by the Local Government shall
not require additional approval of the Local Government. In no event will a Local
Government be obligated to pay more than the amounts set forth in the original Resource
Addendum without formal approval of the Local Government.
C. The timing of each Local Government's funding obligations shall be set forth in the
Project or Resource Addendum.
VIII.
REPORTING REQUIREMENTS OF THE URBAN COUNTIES
Upon request by an Oversight Board of a Project or Resource, the Urban Counties shall report,
from information in its possession, on the status, progress, benefits, efficiency gains, financial
matters or any other information or data required by the Oversight Board that it considers
necessary. In performing its duties under this Section, the Urban Counties is entitled to obtain
information that it deems necessary and appropriate to prepare a report under this Section from a
participating Local Government.
IX.
PARTICIPATION BY ADDITIONAL LOCAL GOVERNMENTS
Additional local governments may participate in this Agreement with the approval of the Urban
Counties Board. Such local governments will be required to approve this Agreement and
provide funds in accordance with Section VII (Budget and Funding). The participation of
additional local governments in a Project or Resource shall not require the approval of other
participating Local Governments.
X.
TERM AND WITHDRAWAL
A. This Agreement shall remain in effect as to any participating Local Government for a
particular Project or Resource from the time of its approval until the Local Government
withdraws from participation in the Project or Resource as provided herein.
B. A Local Government may withdraw from a Project or Resource at any time and for any
reason by giving thirty (30) days prior written notice to the Urban Counties. However,
there will be no refund of amounts previously paid.
C. The withdrawal of a Local Government from a particular Project or Resource does not
constitute a withdrawal by the Local Government from any other Project or Resource in
which the Local Government is participating under this Agreement.
D. The withdrawal of a Local Government from a Project or Resource does not affect the
validity of this Agreement as to the remaining Local Governments participating in the
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Project or Resource. In the event one or more Local Government withdraws from a
Project or Resource, the remaining Local Governments participating in that Project or
Resource will be notified of the withdrawal and the resulting changes to each Local
Government's budget obligations as determined by the funding formula, if any.
XI.
OWNERSHIP OF WORK PRODUCT
Intellectual property created or otherwise acquired as part of a Project or Resource shall be the
property of the Urban Counties. Project and Resource participants will be granted appropriate
licenses to utilize such intellectual property in conjunction with the Project or Resource.
In the event an asset is no longer supported or made available to Local Governments through
TechShare, then the Urban Counties Board will, if owned by the Urban Counties, convey the
intellectual property rights to, and the source code for, such asset to Local Governments on such
terms as the parties may agree. The parties agree that Local Governments that have shared the
development costs of an asset should retain the right to use the asset in the event the asset is no
longer supported or made available through TechShare. All parties will negotiate in good faith
to reach an equitable solution in that event.
XII.
OWNERSHIP OF DATA
When a Project or Resource involves the shared storage of data or the shared access to data of
participating Local Governments and other entities, it is agreed that the data remains the property
of the entity that created or submitted the data, unless otherwise provided in the applicable
Project or Resource Addendum. The Parties acknowledge and agree that all information or other
data provided" a Local Government shall remain the property of that Local Government. The
Parties further acknowledge and agree that such information or other data shall not be used by
the other Parties other than in connection with the performance of this Agreement or as
contemplated by the applicable Project or Resource Addendum, disclosed, sold, assigned, leased
or otherwise provided to third parties, or commercially exploited by or on behalf of the other
Parties, their employees, officers, agents, subcontractors, invitees, or assigns in any respect. In
the event a participating Local Government receives a request for information or other data
belonging to another entity, the request must be forwarded to the Urban Counties within 24
working hours of receipt. Participating Local Governments shall contractually bind other entities
participating in a Project or Resource through the Local Governments to observe the same
restrictions on the use and disclosure of information and data belonging to other participants, and
the requirement to send requests for information and data belonging to other entities to the Urban
Counties. It is the intention of the Parties that the custodian(s) of data in the event a Local
Government did not participate in a Project or Resource will remain the custodian(s) of such
information and data, unless an applicable Project or Resource Addendum provides otherwise.
XIII.
WARRANTIES
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NO PARTY TO THIS AGREEMENT WARRANTS THE AVAILABILITY,
ACCURACY, QUALITY, RELIABILITY OR FITNESS FOR A PARTICULAR
PURPOSE OF ANY PROJECT OR RESOURCE MADE AVAILABLE THROUGH ANY
PROJECT OR RESOURCE ADDENDUM. THIRD PARTY WARRANTIES OR
GUARANTEES MAY INURE TO THE BENEFIT OF THE PARTIES TO A
PARTICULAR PROJECT OR RESOURCE ADDENDUM IF SUCH ARE
CONTRACTUALLY SECURED AS PART OF SUCH PROJECT OR RESOURCE;
HOWEVER, NO PARTY TO THIS AGREEMENT SHALL BE HELD LIABLE FOR A
WARRANTY OR GUARANTEE OFFERED BY A THIRD PARTY, IF ANY. ALL
CONDITIONS, REPRESENTATIONS AND WARRANTIES, WHETHER EXPRESS,
IMPLIED, STATUTORY OR OTHERWISE, INCLUDING, WITHOUT LIMITATION,
ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE, OR NON -INFRINGEMENT OF THIRD PARTY RIGHTS,
ARE HEREBY DISCLAIMED BY ALL PARTIES TO THIS AGREEMENT TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW.
XIV.
LIMITATIONS OF LICENSE
Resources made available through this Agreement and any Project or Resource Addendum shall
not be made available to other persons or entities not a party to this Agreement, and the
applicable addendum, unless clearly contemplated in the applicable Addendum. No party may
license, sublicense, lease, sell, resell, transfer, assign, or distribute a Resource except as may be
permitted by this Agreement or the applicable Resource Addendum.
XV.
NOTICE
Any and all notices to be given under this Agreement by a Local Government shall be deemed to
have been given if reduced to writing and delivered in person or mailed by overnight or certified
mail, return receipt requested, postage pre -paid, to the Urban Counties at the address set forth
below or to such other address the Urban Counties may later designate in writing to all the Local
Governments. Any notice required hereunder shall be deemed to have been given three (3) days
subsequent to the date it was so delivered or mailed:
The Texas Conference of Urban Counties
Donald Lee, Executive Director
500 W. 13th St.
Austin, Texas 78701
XVI.
AMENDMENT
This Agreement may not be amended except in a written instrument specifically referring to this
Agreement and signed by the Parties hereto. Any modification, alteration, addition or deletion to
the terms of this Agreement which are required by changes in federal or state law are
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XXII.
ASSIGNMENT
The Urban Counties may not assign its rights and duties under this Agreement without the prior
written consent and/or approval of the Local Governments, even if such assignment is due to a
change in ownership or affiliation. Any assignment attempted without such prior consent and/or
approval by the Local Governments shall be null and void.
XXIII.
ENTIRE AGREEMENT
This Agreement, including any and all exhibits, attachments, and/or addendums incorporated as
a part hereof, shall constitute the entire agreement relating to the subject matter hereof between
the Parties hereto and supersedes any other agreement concerning the subject matter of this
transaction, whether oral or written. Each Party acknowledges that the other Parties, or anyone
acting on behalf of the other Parties, have made no representations, inducements, promises or
agreements, orally or otherwise, unless such representations, inducements, promises or
agreements are embodied in this Agreement, expressly or by incorporation.
CITY OF ROUND ROCK:
By:
Title: 0.17-y rn a� 3� 6.5
Date: `
5-14-000
By:
Title:
Date:
TEXAS CONFERENCE OF URBAN COUNTIES (as contract supervisor/administrator):
By:
Title: E,c4vc. b-ivec.40y.
Date: 7114/ ,/0„,
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automatically incorporated herein without written amendment to this Agreement and shall be
effective on the date designated by said law.
XVII.
CURRENT REVENUE
The Parties hereby warrant that all payments, expenditures, contributions, fees, costs, and
disbursements, if any, required of it hereunder or required by any other agreements, contracts
and documents executed, adopted, or approved pursuant to this Agreement, which shall include
any exhibit, attachment, addendum or associated document, shall be paid from current revenues
available to the paying Party. The Parties hereby warrant that no debt is created by this
Agreement.
XVIII.
FISCAL FUNDING
The obligations of the Local Governments pursuant to this Agreement are contingent upon the
availability and appropriation of sufficient funding. Any Party may withdraw from this
Agreement without penalty in the event funds are not available or appropriated. However, no
Party will be entitled to a refund of amounts previously contributed in the event of withdrawal
for lack of funding.
XIX.
BINDING AGREEMENT, AUTHORITY, PARTIES BOUND
This Agreement has been duly executed and delivered to all Parties and constitutes a legal, valid
and binding obligation of the Parties. This Agreement may be executed in multiple counterparts.
Each person executing this Agreement on behalf of each Party represents and warrants that they
have full right and authority to enter into this Agreement.
XX.
APPLICABLE LAW
This Agreement shall be expressly subject to the participating Parties' sovereign immunity and
other governmental immunity and all applicable federal and state law. This Agreement shall be
governed by and construed in accordance with the laws of the State of Texas.
XXI.
SEVERABILITY
In the event that one or more of the provisions contained in the Agreement shall for any reason
be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability of the Agreement shall be construed as if such invalid, illegal or unenforceable
provision has never been contained herein, but shall not affect the remaining provisions of this
Agreement, which shall remain in force and effect.
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TEXAS Conference of
Urban Counties
TechShare
TECHSHARE PROJECT ADDENDUM
ENTERPRISE RESOURCE PLANNING (ERP)
REQUIREMENTS AND MARKET ANALYSIS
March 1, 2006 -September 30, 2006
I.
PURPOSE
This is an Addendum to the Interlocal Agreement for Participation in the Urban Counties
Techshare Program ("ILA"), to which the undersigned Local Government is a signatory. It is
entered into by and between the Local Government and the Texas Conference of Urban Counties
("Urban Counties"), all of whom may be collectively referred to as "Parties."
Through approval and execution of this Addendum, the Local Government will participate in a
Project to define a common set of requirements for financial, human resources, procurement and
other administrative system functions known as Enterprise Resource Planning (ERP). Once a
common set of requirements have been defined, the Local Government will participate in a
market analysis to gain a better understanding of the information technology software products
and services available to help address the ERP requirements.
In the event any provision of this Addendum is in direct conflict or inconsistent with a provision
of the ILA, the provision in this Addendum controls.
II.
TERM AND TERMINATION
This Addendum shall be in effect from the date it is approved by the Local Government's
governing body to September 30, 2006.
This Addendum may be terminated by the Local Government by providing written notice of
termination to the Urban Counties at least thirty (30) days in advance of the proposed
termination date.
The Parties acknowledge and agree that in the event the Local Government terminates this
Addendum, the Local Government's participation in the Project will end and the Local
Government will forfeit all rights to the deliverables and materials that will be developed as part
of the Project.
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Enterprise Resource Planning
CHG Draft 1 3/7/06
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PROJECT ADDENDUM ATTACHMENTS
The following Attachments set forth the terms and conditions whereby Local Governments may
participate in the ERP Project. By approval and execution of this Addendum, the Local
Government shall participate in the Project specified in this Addendum and Attachments.
A. Financial Plan
Attachment A is the Financial Plan that sets forth the costs to the Local Government associated
with the ERP Project for the period ending September 30, 2006. The Local Government, by
approval and execution of this Addendum, shall be responsible for the payment of these costs to
the Urban Counties pursuant to Section V of this Addendum.
B. Service Order Agreement
Attachment B is the Service Order Agreement that specifies the specific ERP Project services to
be provided to the Local Government by Salvaggio, Teal and Associates. Attachment B includes
a complete schedule of services and deliverables to be provided by Salvaggio, Teal and
Associates during the term of this Addendum.
IV.
SERVICES TO BE PROVIDED BY URBAN COUNTIES
The Urban Counties shall provide Quality Assurance Oversight and Contract Administration
Services to the Local Government.
Quality Assurance Oversight services to be provided by Urban Counties will include a monthly,
review of the performance of Salvaggio, Teal and Associates in providing the ERP Project
services specified in this Addendum and its Attachments. Urban Counties will provide a
monthly Quality Assurance Oversight report to the Local Government representative designated
to serve on the ERP Project Oversight Board.
Quality Assurance Oversight services to be provided by Urban Counties will include a review of
each deliverable specified in the Service Order Agreement and Financial Plan. The Urban
Counties will provide a written assessment of each deliverable to the Local Government
representative designated to serve on the ERP Project Oversight Board.
Contract Administration Services to be provided by Urban Counties will include prompt
payment of invoices to Salvaggio, Teal and Associates once the Local Government has approved
the associated deliverables or milestones and provided funding to the Urban Counties. The
Urban Counties will provide the Local Government representative to the ERP Project Oversight
Board with a monthly financial report that specifies the status of invoices and payments under
this Addendum.
TechShare Project Addendum
Enterprise Resource Planning
CHG Draft 1 3/7/06
Page 2 of 6
V.
PAYMENT OF SHARED COSTS
The Local Government shall pay its portion of the Project costs as specified in the Financial
Plan. The Urban Counties will send one invoice to the Local Government once the governing
body has approved participation in the ERP Project. The Local Government shall pay its portion
of the Project costs no later than forty five (45) days after each invoice is submitted by the Urban
Counties.
After the Local Government has paid the Urban Counties its share of the Project costs, the Urban
Counties will pay Salvaggio, Teal and Associates upon acceptance of deliverables and
verification of milestones by the Local Government.
In the event this Addendum is terminated for failure to timely pay resource costs, the Local
Government's participation in the Project will end and the Local Government will forfeit all
rights to the deliverables and materials that will be developed as part of the Project.
VI.
ERP PROJECT OVERSIGHT BOARD
As specified in Article VI (c) of the ILA, the Project Oversight Board shall consist of one
representative from each of the participating Local Governments.
VII.
AMENDMENT
This Addendum may not be amended except in a written instrument specifically referring to this
Addendum and signed by the Parties hereto.
BY: n
Title: v l:1 %y i�}'� c'/�j /x'6(:7 /L
Date:
NI f/CITY OF 901,1 -NJ ZoL.
5 -dg -04p
TechShare Project Addendum
Enterprise Resource Planning
CHG Draft 1 3/7/06
Page 3 of 6
Date: 5 , O a
TEXAS CONFERENCE OF URBAN COUNTIES (as contract administrator)
BY:
Title: k)ire ( 4 6e ✓e c41se
Date: '7/i41106
TechShare Project Addendum
Enterprise Resource Planning
CHG Draft 13/7/06
Page 4 of 6
Attachment A — Financial Plan
Local Government
Service Category
Cost
Total Cost
El Paso County
STA Project Services
$24,680
Urban Counties
Quality Assurance
$1,500
Urban Counties
Contract
Administration
No Charge
El Paso County
$26,180
Bell County
STA Project Services
$24,800
Urban Counties
Quality Assurance
$1,500
Urban Counties
Contract
Administration
No Charge
Bell County
$26,300
McLennan County
STA Project Services
$24,680
Urban Counties
Quality Assurance
$1,500
Urban Counties
Contract
Administration
No Charge
McLennan County
$26,180
TechShare Project Addendum
Enterprise Resource Planning
CHG Draft l 3/7/06
Page 5 of 6
Attachment A — Financial Plan (continued)
Local Government
Service Category
Cost
Total Cost
Collin County
STA Project Services
$21,800
Urban Counties
Quality Assurance
$1,500
Urban Counties
Contract
Administration
No Charge
Collin County
$23,300
City of Round Rock
STA Project Services
$11,700
Urban Counties
Quality Assurance
$1,500
Urban Counties
Contract
Administration
$1,000
City of Round Rock
$14,200
Urban Counties Quality Assurance services provided at standard daily rate of $1,500.
Contract Administration charges waived for Urban Counties' members.
TechShare Project Addendum
Enterprise Resource Planning
CHG Draft ► 3/7/06
Page 6 of 6
DATE: May 8, 2006
SUBJECT: City Manager Approval - May 19, 2006
ITEM: Consider a resolution authorizing the City Manager to execute an
Interlocal Agreement with Texas Conference of Urban Counties for
participation in the Urban Counties TechShare Program.
Department: Finance Department
Staff Person: Cindy Demers
Justification:
State law allows cities to enter into Interlocal agreements
between governmental bodies to satisfy state bidding
requirements when purchasing goods and services. The
purpose of this agreement is to allow the City to share in
the economies of scale by jointly developing, procuring,
operating, maintaining and enhancing information
technology projects and resources.
Funding:
Cost: $14,200.00
Source of funds: General Self -financed Construction Funds.
Background Information: The City would like to participate in the Urban
Counties TechShare program to allow for
savings in researching and procuring
technology projects and resources. The
current project would be a market analysis
from a common set of requirements for
financial, procurement and other
administrative system functions known as ERP
(Enterprise Resource Planning). This joint
effort with Conference of Urban Counties will
save the City time and money in analyzing the
City's needs and requirements to ERP systems.
Updated 3-10-05