CM-07-04-051STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: S.D. KALLMAN, L.P. ("Engineer")
ADDRESS: 1106 S. Mays, Suite 100, Round Rock, TX 78664
PROJECT: GREENLAWN PLACE BLUE TUBING REPLACEMENT PROJECT
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and S.D. Kallman, L.P., hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 14th day of September, 2006 for the Greenlawn Place Blue Tubing
Replacement Project in the amount of $74,731.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provision s for the
scope of services and to increase the compensation by $13,587.00 to a total of $88,318.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$13,587.00 the lump sum amount payable under the Contract for a total of $88,318.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract 1
4113288/0199.6024
gym- o1 -o4 -b51
Rev.07/06/06
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are shown in bold print as follows:
Basic Services:
Deswn Phase
[
1. Attend preliminary conferences with the City regarding the requirements of the project.
2. Preparation of Plans and Specifications. Construction plans shall include the location of
proposed water service replacements and demolition and reconstruction of curb and
gutter, sidewalk and driveways.
3. City desires to add to the Project Scope approximately 12,820 linear feet of 8" water
line pre -chlorinated pipe bursting to the existing 8" asbestos cement water main.
Engineer shall research this innovative method and prepare additional Plans and
Specifications to accomplish this addition to the Project Scope.
4. Prepare bid quantities.
5. Prepare final design estimate, specifications and general notes.
Bidding Phase
1. Prepare bidding documents and all copies for the bidding process.
2. Add pre -chlorinated water line pipe bursting quantities to the bidding documents.
3. Attend pre-bid conference and attend public bid opening.
4. Review bids received for completeness and accuracy and prepare detailed bid tabulations.
5. Make recommendation for bid award and prepare notice of award.
6. Prepare seven sets of final contract documents.
Construction Phase
1. Provide periodic construction inspection services to assure compliance with plans and
specifications.
2. Provide additional construction inspection services to add pre -chlorinated water
line pipe bursting to the Scope of this project.
3. Attend construction meetings as requested by City.
4. Review and make recommendations to City on submittals, pay requests and change
orders.
5. Punchlist the project when contractor requests consideration for acceptance. Sign off on
completed punchlist.
6. Prepare and submit a Plan of Record for the completed project.
3
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
Week: Milestone:
09/15/06 Notice to Proceed Given to Engineer to Design Project
11/15/06 60% Design Submitted to City of Round Rock Public Works Department for Review
12/01/06 City Requests Engineer to Stop Work on Design Phase, Pending Adding the
Replacement of Existing 8" Pre -Chlorinated Water Lines
03/01/07 Approval of Supplemental Agreement No. 1 to Restart Design Phase
05/15/07 Final Design Submitted to City of Round Rock Public Works Department for Review
05/29/06 Plans Approved by City of Round Rock Public Works Department
Public Notice Advertising Bids
06/12/07 &
06/19/07
Bids Received at City Hall
07/16/07
City Awards Contract
07/23/07
Contractor Returns Contract Documents with Signature,
08/09/07 Bonds, and Certificate of Insurance
City Signs Contract Documents; City and Engineer Hold Pre -Construction
08/16/07 Conference and Issues Notice to Proceed
Begin Construction
08/23/07
Construction Substantially Complete - Water Service Lines in Service
02/19/08 (6 Months — 180 Days)
Final Project Acceptance
03/19/08
4
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
EXHIBIT "D"
FEE SCHEDULE
Greenlawn Place Blue Tubing Replacement Project
Description
HOURS
Corporate
Officer
Registered
Professional
Engineer
Project
Manager
AutoCAD
Design
Tech - Sr.
AutoCAD
Design
Tech
Admin
Total
DESIGN PHASE
Attend Preliminary Conferences with the City
2
8
10
Preparation of Plans and Specifications
10
60
40
120
40
14
284
Prepare Bid Quantities
4
8
5
6
3
2
28
Prepare Pre -Design and Final Design Estimates
3
6
4
3
16
Design Phase Services (Supplemental
Agreement No. 1)
10
21
10
32
10
4
87
Subtotal - Design Phase
18
103
58
161
53
20
425
BIDDING PHASE
Prepare Bidding Documents and Copies for the
BiddingProcess
2
2
14
18
Attend re -Bid Conference and Public Bid
Opening
6
6
12
Review Bids Received for Completeness and
Accuracy; Prepare Detailed Bid Tabulations
2
6
8
6
22
Make Recommendation for Bid Award; Prepare
Notice of Award
2
2
4
Prepare Seven Sets of Final Contract
Documents
1
2
8
11
Bidding Phase Services (Supplemental
Agreement No. 1)
0
0
0
0
0
Subtotal - Bidding Phase
5
16
16
0
0
30
67
CONSTRUCTION PHASE
Provide Periodic Construction Inspection
Services to Assure Compliance with Plans and
Specifications
80
60
140
Attend Construction Meetings as Requested by
City
20
12
32
Review and make Recommendations to City on
Submittals, Pay Requests and Change Orders
14
10
12
5
41
Punchlist the Project when Contractor Requests
Consideration for Acceptance. Sign off on
Complete Punchlist
6
16
8
30
Prepare and Submit a Pian of Record for the
Completed Project
12
20
12
40
84
Construction Phase Services (Supplemental
Agreement No. 1)
2
18
17
6
3
46
Subtotal - Construction Phase
34
164
121
46
0
8
373
TOTAL S. D. KALLMAN, L.P. LABOR
68
283
196
207
53
58
865
Table 1 of 4
Greenlawn Place Blue Tubing Replacement Project
HOURLY SUMMARY SHEET (ORIGINAL SCOPE)
DESIGN PHASE
Hours*
Salary*
Direct Labor Cost*
Corporate Officer
19
$ 72.00
$ 1,368.00
Registered Professional Engineer
82
$ 37.00
$ 3,034.00
Project Manager
49
$ 27.00
$ 1,323.00
AutoCAD Design Tech - Sr.
129
$ 28.00
$ 3,612.00
AutoCAD Design Tech
43
$ 24.00
$ 1,032.00
Admin Personnel
16
$ 24.00
$ 384.00
Subtotal
338
$ 10,753.00
BIDDING PHASE
Hours*
Salary*
Direct Labor Cost*
Corporate Officer
5
$ 72.00
$ 360.00
Registered Professional Engineer
16
$ 37.00
$ 592.00
Project Manager
16
$ 27.00
$ 432.00
AutoCAD Design Tech - Sr.
0
$ 28.00
$ -
AutoCAD Design Tech
0
$ 24.00
$ -
Admin Personnel
30
$ 24.00
$ 720.00
Subtotal
67
$ 2,104.00
CONSTRUCTION PHASE
Hours*
Salary*
Direct Labor Cost*
Corporate Officer
32
$ 72.00
$ 2,304.00
Registered Professional Engineer
146
$ 37.00
$ 5,402.00
Project Manager
104
$ 27.00
$ 2,808.00
AutoCAD Design Tech - Sr.
40
$ 28.00
$ 1,120.00
AutoCAD Design Tech
0
$ 24.00
$ -
Admin Personnel
5
$ 24.00
$ 120.00
Subtotal
327
$ 11,754.00
Total S. D. Kallman, L.P. Direct Labor (ORIGINAL
SCOPE)
*Estimates for the purpose of computing labor costs.
Table 2 of 4
$ 24,611.00
Greenlawn Place Blue Tubing Replacement Project
HOURLY SUMMARY SHEET (SUPPLEMENTAL AGREEMENT NO. 1)
DESIGN PHASE
Hours*
Salary*
Direct Labor Cost*
Corporate Officer
10
$ 72.00
$ 720.00
Registered Professional Engineer
21
$ 37.00
$ 777.00
Project Manager
10
$ 27.00
$ 270.00
AutoCAD Design Tech - Sr.
32
$ 28.00
$ 896.00
AutoCAD Design Tech
10
$ 24.00
$ 240.00
Admin Personnel
4
$ 24.00
$ 96.00
Subtotal
87
$ 2,999.00
BIDDING PHASE
Hours*
Salary*
Direct Labor Cost*
Corporate Officer
0
$ 72.00
$ -
Registered Professional Engineer
0
$ 37.00
$ -
Project Manager
0
$ 27.00
$ -
AutoCAD Design Tech - Sr.
0
$ 28.00
$ -
AutoCAD Design Tech
0
$ 24.00
$ -
Admin Personnel
0
$ 24.00
$ -
Subtotal
0
$ -
CONSTRUCTION PHASE
Hours*
Salary*
Direct Labor Cost*
Corporate Officer
2
$ 72.00
$ 144.00
Registered Professional Engineer
18
$ 37.00
$ 666.00
Project Manager
17
$ 27.00
$ 459.00
AutoCAD Design Tech - Sr.
6
$ 28.00
$ 168.00
AutoCAD Design Tech
0
$ 24.00
$ -
Admin Personnel
3
$ 24.00
$ 72.00
Subtotal
46
$ 1,509.00
Total S. D. Kallman, L.P. Direct Labor
(Supplemental Agreement No. 1)
*Estimates for the purpose of computing labor costs.
Table 3 of 4
4,508.00
Greenlawn Place Blue Tubing Replacement Project
MAXIMUM COST
Labor Cost
Labor
Overhead
174%
Total Labor +
Overhead
Fixed Fee
10%
Total Cost
DESIGN PHASE (ORIGINAL
SCOPE)
$ 10,753
$ 18,710
$ 29,463
$ 2,946
$ 32,410
DESIGN PHASE
(SUPPLEMENTAL
AGREEMENT NO. 1)
$ 2,999
$ 5,218
$ 8,217
$ 822
$ 9,039
BIDDING PHASE (ORIGINAL
SCOPE)
$ 2,104
$ 3,661
$ 5,765
$ 576
$ 6,341
BIDDING PHASE
(SUPPLEMENTAL
AGREEMENT NO. 1)
$ -
$ -
$ -
$ -
$ -
CONSTRUCTION PHASE
(ORIGINAL SCOPE)
$ 11,754
$ 20,452
$ 32,206
$ 3,221
$ 35,427
CONSTRUCTION PHASE
(SUPPLEMENTAL
AGREEMENT NO. 1)
$ 1,509
$ 2,626
$ 4,135
$ 413
$ 4,548
Direct Costs:
Expenses:
Rate
Quantity,Total
Reproduction
$ 0.10
405
$ 405
Copies - 11x17
$ 0.30
150
$ 45
Mileage
$ 0.445
120
$ 53
Mail & Deliveries
$ 10.00
5
$ 50
Total Expenses
$ 553
Total Direct Costs
$ 553
Total S. D. Kallman, L.P. Maximum Cost (ORIGINAL SCOPE)
$ 74,731
Sub -Total S. D. Kallman, L.P. Additional Cost (SUPPLEMENTAL AGREEMENT NO. 1)
$ 13,587
Total S. D. Kallman, L.P. Maximum Cost (ORIGINAL SCOPE & SUPPLEMENTAL
AGREEMENT NO. 1)
$ 88,318
Table 4 of 4
S.D. KALLMAN, L.P.
By:
Printed Name: StrA1G" D. gt,Llrra.,,i A6.
Title: Pres d,r,.4-
3.A9-01
Date
CITY F ' OUND ROCK
By: 7`!
- &meSR. L1u e. 14_'
Date
a
APP ' X1.4 ED AS T 1 FORM:
ry "" Je,r- Stepha L. Sheets, City Attorney
2
DATE: April 2, 2007
SUBJECT: City Manager Approval- April 6, 2007
ITEM: Action authorizing the City Manager to execute Supplemental
Agreement No. 1 to the Engineering Services Contract with S. D.
Kallman, L.P.- Engineers and Environmental Consultants for the
Greenlawn Place Blue Tubing Replacement Project.
Department: Water and Wastewater Utilities
Staff Person: Michael Thane, P.E. Director of Utilities
Justification:
This supplemental agreement No. 1 adds the scope for providing engineering services for
the asbestos -cement (A/C) water line replacement to be performed in conjunction with the
blue tubing replacement project for the same area. This project will replace the A/C water
lines in Greenlawn Place Sections 1, 2, & 3, and Windy Terrace Section 1. Windy Park
Sections 1 & 2 do not have A/C water lines so these water lines are not scheduled to be
replaced.
Funding:
Cost: $13,587
Source of funds: Self Financed Utility Fund (F220)
Outside Resources: S.D. Kallman, L.P.
Background Information:
The blue tubing replacement effort has been an on-going effort by the city. Replacing A/C
water lines associated with the blue tubing service lines should benefit the city by
systematically 1) reducing additional unaccounted for water losses, 2) reduce the burden
and expense by the city water maintenance forces by reducing leaking water lines, and 3)
renew the city's water transmission lines by placing new lines in service and replacing lines
that are at or near the end of their design life. The schedule for water line replacement has
been coordinated with the City's Transportation Department so street paving improvements
will occur soon after this project is completed in Fall 2007.
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04