CM-07-06-153ROUND Rocic
BASEBALL CLUB
2007 Advertising Contract for
Round Rock Convention And Visitors Bureau
The purpose of this agreement is to set forth the terms and conditions of
the arrangement between the Round Rock Convention and Visitors Bureau
and the Ryan -Sanders Baseball for the 2007 season.
During the 2007 baseball season, the Ryan -Sanders Baseball in conjunction
with Fox Sports Southwest will televise a total of eight (8) games over the
regional sports broadcaster's network. There will be four (4) Round Rock
Express games and four (4) Corpus Christi Hooks telecasts including the
Texas League All Star Game from Whataburger Field in Corpus Christi.
Presenting Sponsorship
As a Presenting Sponsor, Ryan -Sanders Baseball will provide the Round
Rock Convention and Visitors Bureau with the following elements on the
Fox Sports Southwest broadcast:
> Opening and Closing billboards w/voice over and logo (i.e. - today's
game brought to you by Round Rock The Sports Capital of Texas,
next time you are looking for a tournament look to Round Rock.)
> Two - :30 second commercials per game / total of 16 spots.
> One in game feature (i.e. - Starting lineups, pitching changes. etc.)
• Program recognition in the Express and Hooks annual program.
> Web promotion on both the Express and Hooks web pages.
> One live half inning to discuss topic of choice - one game.
• The Round Rock Express will produce a thirty second commercial
for the Round Rock Convention and Visitors Bureau from stock Dell
Diamond footage and will provide the voice over for the spot. All
copy and footage to be approved by the Round Rock Convention and
Visitors Bureau prior to airing.
3400 East Palm Valby Blvd. * Round Rock, TX 78664 * (512) 255-2255 * (512) 255-1558 fax
�� yv. ��� ��— 165 www.roundrockexpress.com
TERMS AND CONDITIONS
If the Express fail to make available the services to be provided to
ROUND ROCK CONVENTION AND VISITORS BUREAU herein, ROUND
ROCK CONVENTION AND VISITORS BUREAU shall be entitled to a
refund of advertising costs on a pro rata basis. Such fraction shall be
multiplied by the payment required to be made by ROUND ROCK
CONVENTION AND VISITORS BUREAU herein and the sum resulting
therefore shall be the sole remedy available to ROUND ROCK
CONVENTION AND VISITORS BUREAU.
The Express and the Hooks reserve the right to refuse to provide any
services which it shall determine to be offensive, inappropriate, immoral,
or for any reason.
It is mutually understood that no agreement or promise has been made in
reference to this contract that is not stated herein or attached hereto and
that there is no verbal understanding of any kind that can in any way
affect the terms of this contract. In consideration of the acceptance of
this advertising order, recognizing advance expenditures, and because of
the necessity of reserving space for the entirety of the baseball season, I
hereby agree that no part of this contract can be countermanded or
cancelled.
The term of the agreement will commence upon completion of signed
Letter of Agreement and conclude on November 30, 2007. The term will
include the Round Rock Express Baseball Club and Corpus Christi Hooks
Baseball Club baseball season of 2007. ROUND ROCK CONVENTION
AND VISITORS BUREAU will have first right of refusal on all inventory
items included in this agreement until the conclusion of the agreement. on
November 30, 2007.
PAYMENT TERMS:
2007
Round
Round Rock Convention and Visitors Bureau responsibility
Five ($5,000) thousand dollars
Due and payable July 1, 2007 $5,000
Payments will be invoiced by the Round Rock Express Baseball Club and
shall be paid to:
Round Rock Express
3400 East Palm Valley Blvd.
Round Rock, Texas 78664
Payments shall be made upon receipt of an invoice. ROUND ROCK
CONVENTION AND VISITORS BUREAU agrees to pay any cost that the
Round Rock Express Baseball Club incurs because of failure of payment,
including attorney's fees.
C ROUND ROCK
Jim Nuse, City Manager
221 East Main Street
Round Rock, TX 78664
Co -a4 -Ori
DATE
RYAN -SANDERS BASEBALL
Dave Fendrick
VP / General Manager
3400 East Palm Valley Blvd
Round Rock, TX 78764
512-238-2283
dfendrick@rrexpress.com
5-24-0'7
DATE
DATE: June 20, 2007
SUBJECT: City Manager - June 29, 2007
ITEM: Consider City Manager approval to execute an agreement with
Ryan -Sanders Baseball.
Department: Convention and Visitors Bureau
Staff Person: Nancy Yawn, Director, Convention and Visitors Bureau
Justification:
Ryan -Sanders Baseball in conjunction with Fox Sports Southwest will provide
"Round Rock - The Sports Capital of Texas" advertisement during the 2007
baseball season.
Outside Resources: n/a
Funding:
Cost: $5,000
Source of funds: Hotel Occupancy Tax
Background Information:
Round Rock Express has contracted with Fox Sports Southwest to air three
Round Rock and three Corpus Christi games. The commercials are shown
during all airings and the in -booth interview gave Mayor Maxwell the
opportunity to talk about Round Rock for three minutes on -air.
Public Comment: N/A