CM-07-08-194STATE OF TEXAS
COUNTY OF WILLIAMSON
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SUPPLEMENTAL CONTRACT NO. 5
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: Espey Consultants, Inc. ("Engineer")
ADDRESS: 3809 South 2°d Street, Suite B 300, Austin, TX 78704
PROJECT: South Creek Channel Improvements
This Supplemental Contract No. 5 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Espey Consultants, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 10th day of September, 2004 for the South Creek Channel
Improvements Project in the amount of $12,754.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on December 20,
2004, to modify the provisions for the scope of services and to increase the compensation by
$7,962.00 to a total of $20,716.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on August 11, 2006,
to modify the provisions for the scope of services and to increase the compensation by
$11,135.00 to a total of $31,851.00, and
WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on August 11, 2006,
to modify the provisions for the scope of services and to increase the compensation by
$28,071.00 to a total of $59,922.00, and
WHEREAS, the City and Engineer executed Supplemental Contract No. 4 on February 23,
2007, to modify the provisions for the scope of services and to increase the compensation by
$24,902.00 to a total of $84,824.00, and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $15,075.00 to a total of $99,899.00, and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
Supplemental Contract #5 Rev.07/06/06
DR39SCIMP 84275
119154 —0199.0039
1
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Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$15,075.00 the lump sum amount payable under the Contract for a total of $99,899.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
ESPEY CONSULTANTS, INC.
By: �� _' r^---
z� w. U n, l:.
/Yl ANigci EpJ& i
Date
By:
Date
CITY OF ROUND ROCK
By:
Maxwell, Mayor
Date
Supplemental Contract #5
DR39SCIMP
119154-0199.0039
2
APPR 1 '' ED 2S T FORM:
di I
Steph . I' L. Sheets, City Attorney
Rev.07/06/06
84275
ADDENDUM TO EXHIBIT B
Engineer Services
Under Supplemental Agreement # 5, Espey Consultants, Inc. (EC) will continue to provide the
construction phase services outlined in Supplemental Agreement #4: Task 1 (1.1, 1.3, 1.4, &
1.5), Task 2 (2.3 & 2.4), Task 3, Task 4 (4.1 & 4.2), Task 5, and Task 6. These services will be
provided for the remainder of the project, currently 163 days past the Contract's Substantial
Completion date. The remaining work is estimated to be complete within 8 weeks.
As per Supplemental Agreement # 4, Espey Consultants, Inc. is also still required to complete
Task # 7, the U.S. Army Corps of Engineers (USACE) Permit Management, which is required to
be submitted to USACE no later than October 1, 2007.
ADDENDUM TO EXHIBIT C
Work Schedule
Construction phase services will continue to be provided until completion of the project. At this
time, the Contractor is approximately 163 days past the Substantial Completion date. We
anticipate the remaining work to be Substantially Complete within 8 weeks. If the construction
extends beyond the anticipated construction time, then additional fees may be requested.
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
The estimated fee for additional construction phase services is $15,075, which includes an
estimated $300 for expenses. The total estimated fee for construction phase services, including
this addendum, is $68,048.
I LABOR COST DETAIL
Man -Hour Estimate by Labor Classification
Project Project
Task Description Principal Manager Engineer Technician Admin
1 Project Management and 12 20 4
Construction Administration
2 Meetings and Site Visits 16 32
3 Submittals and Shop Drawings 4 4
4 Requests for Information and 4 20 8 4
Change Orders
5 Contract Closeout 8 8 2
6 Record Documents 4
7 USACE Permit Management
subtotals: 0 44 88 8 10
average billing rate: $ 65.00 $ 42.00 $ 31.00 $ 21.00 $ 16.00
subtotal by labor classification: $ - $ 1,848 $ 2,728 $ 168 $ 160
II COST SUMMARY
Labor:
Espey Consultants
Expenses (mileage, courier, reproduction, etc.):
Espey Consultants (Cost +10%)
Subconsultants:
None
Subtotals
Time Cost
(hrs) ($)
36 $ 1,188
48 $ 1,664
8 $ 292
36 $ 1,020
18 $ 616
4 $ 124
0 $ -
150 $ 4,904
Labor: $ 4,904
Direct Labor Overhead Rate (Fringe Benefit) 31% x Labor: $ 1,520
General and Administrative Overhead 138% x Labor: $ 6,768
Total Labor & Overhead: $ 13,192
Profit 12% x Total Labor: $ 1,583
Total EC Labor Cost: $ 14,775
$ 14,775
$ 300
TOTAL: $ 15,075
Labor rates shown are an average for our staff within each labor category. Time will be billed
using actual labor rates up to the amounts shown on a time & materials, with a not -to -exceed,
basis. The amount shown for expenses is a budget amount only. Actual expenses will be billed
on a cost plus 10% basis.
DATE: August 20, 2007
SUBJECT: City Manager Approval - August 24, 2007
ITEM: Action authorizing the City Manager to execute Supplemental
Contract # 5 with Espey Consultants, Inc. for South Creek Channel
Improvements.
Department: Engineering & Developmental Services
Staff Person: Danny Halden, P.E., City Engineer
Justification:
Supplemental Contract # 5 is for the additional Project Management Services to ensure
proper and timely completion of the project.
Funding:
Cost: $15,075.00
Source of funds: 2002 G. 0. Bond
Outside Resources: Espey Consultants, Inc.
Background Information:
Dry Branch Tributary No. 1 channel traversing through South Creek subdivision is difficult to
maintain and is critical for carrying flood waters safely through the subdivision. This same
channel is experiencing stabilization problems near its intersection with Gattis School Road.
Also, there have been flooding problems in the Greenslopes Subdivision just west of Dry
Branch Tributary No. 1 near the northern intersection of Greenlawn Blvd. and Parkside
Circle. Construction of this project is currently progressing.
Staff feels it would be prudent for the consultant to continue in the role of project
management and mitigation specialist in the effort to keep the project on track. Under this
agreement, the consultant will perform the following tasks: Task 1 - Items 1.3, 1.4, & 1.5;
Task 2 - Items 2.3 & 2.4.; Task 3; Task 4 - Items 4.2 & 4.3; Task 5; and Task 6.
Public Comment: NA
Blue Sheet Format
Updated 01/20/04