CM-2002-004U.S. Department of Justice
Office of Community Oriented Policing Services
COPS
COMNUNITY ORIENTED POLICING SERVICES
UAL DEPARTMENT OP JUSTICE
COPS Application Booklet
www.cops.usdoj.gov
May 24, 2002
June 21, 2002-
?riority consideration deadline
Secondary consideration deadline
S. department 00Justice..
Oriented Policing Services
cart R. Peed, Director
OMB Approval Number: 1103-0027
www.cops.usdoj.gov
Universal Hiring Program Application Booklet
I. General Information
Applicant Organization's Legal Name:
City of Round Rock
Applicant Agency ORI Number: T X 2 4 6 0 5
The ON number is assigned to your agency by the FBI for purposes of UCR crime reporting. h
begins with your state abbreviation followed by five digits If your agency does not have an ORI
number, leave this blank, and the COPS Office will assign one to you. For further clarification,
please refer to your Application Instructions Manual on page 14.
Applicant Agency EIN Number: 7 4 6 0 1 7 4 8 5
The EIN number is assigned to your agency by the Internal Revenue Service (M3) and consists of
nine digits If the Office ofJustice Programs has assigned your department an EINnumber, please
use drat assigned number. Otherwise, your IRS EIN number should be used. For further
clarification, please refer to your Application Instructions Manual on page 13.
Federal Congressional District Number: 31
Do not substitute state or local congressional districts.
Is your agency contracting for law enforcement services? [ 1 Yes Al No
If'yes, " enter the name and agency information of the contract law enforcement department in
the Executive Information section on page 3. For further clarification in determining if this applies
to your agency, please see page 13 of the Application Instructions Manual
In the space below, please provide a brief explanation of your agency's inability to implement
this project without federal assistance.
Round Rock is a quickly growing city in the 5t -fastest growing U.S.
county, according to the U.S. Census Bureau. The city grew 98 percent
from 1990 to the 2000 census count of 61,135, and it gained another
10,000 residents during 2000-02. While Round Rock enjoys a low
crime rate for a Texas city in its size class, it becomes increasingly dif-
ficult to fund an adequate officer -to -citizen ratio while maintaining the
infrastructure and other city services necessary to keep pace with rapid
city growth. This significantly affects Round Rock's Community Polic-
ing program, because all patrol officers perform community policing.
This community policing model requires adequate staffing to allow of-
, ficers time to perform problem -solving vs. responsive patrol activities.
The statewide average officer -to -1,000 -residents ratio generally
hovers at 1.6. Awarding this proposal would boost the city's ratio to an
adequate level and allow the city to ease into the cost of maintaining
these positions. Without this grant, Round Rock's ratio would slip to
1.4 by FY 2003-04, making it more difficult to staff up to an adequate
level to continue community policing. The proposed funding would
allow the city to bring on needed officers now instead of years down
the road when city growth moderates.
2
Application Form
II. Executive Information
The law enforcement and government executives that appear in this section mus( be those
individuals who will have ultimate financial and programmatic authority for this grant.
Typically, these are the highest-ranking officials within your jurisdiction (e.g., Chief of Police,
Sheriff, or equivalent for law enforcement executives, and Mayor, City Administrator, or
equivalent for government executives). Listing individuals without ultimate financial and
programmatic authority for the grant could delay the review of your application, or remove
your application from consideration.
Law Enforcement Executive's Name. Paul N. Conner
Title: Chief of Police Agency Name: Round Rock Police Dept.
Address: 615 Palm Valley Blvd.
City: Round Rock
State: TX Zip Code: 78664
Telephone: (512) 218-5500 Fax: (512) 218-3267
E-mail (if applicable): pconner@round-rock.tx.us
Type of Law Enforcement Agency:
X Municipal O State O County Police Department
O Sheriff" O Tribal* t7 Transit*
O School* O University/College* (0 Public or O Private?)
l Public Housing* O New Start -Up* (please specify):
O0ther* (please specify):
*Agency types with an asterisk next to them must complete the additionl questionnaire found
at the back of this. Application Booklet, and include it with the application.
Government Executive's Name. Bob Bennett
Title: City Manager Name of Government Entity: City of Round Rock
Address: 221 East Main St.
City: Round Rock State: Texas Zip Code: 78664
Telephone: (512) 218-5407 Fax: (512) 218-7097
E-mail (if applicable):
Type of Government Entity.
0 State X City 0 Town 0 County
0 Village 0 Borough 0 Township 0 Territory
0 Region 0 Council 0 Community 0 Pueblo
0 Nation 0 School District
O Other (please specify):
Contact Information:
Contact person in your department who is familiar with this grant:
Name: Rick White Title: Management Analyst
Telephone: (512) 218-5500 Fax: (512) 218-3267
E-mail (if applicable): rwhite@round-rock.tx.us
3
Universal Hiring Program Application Booklet
HI. Department Information
Population served as of 2000 U.S. Census- 61,135
Current population if different: 71,150 and square miles covered- 27.1
Exclude the population and square miles primarily served by other law enforcement agencies
within your jurisdiction. For example, a sheriff's department must exclude populations and areas
covered by a city police department for which the sberi8's department has no primary law
enforcement authority.
Current budgeted locally -funded sworn force strength as of the date of application:
Full-time officers: 107 Part-time officers: 4
The budgeted locally -funded sworn force strength is the number of sworn officer positions your
department has allocated for its budget, including state and locally -forded vacancies. Do not
include unpaid/reserve officers, COPS -funded positions (unless they are in the locally -funded
retention period), or detention staff unless they perform police functions.
Current actual locally -funded sworn force strength as of the date of application:
Full-time officers- 103 Part-time officers- 4
The actual locally -funded sworn force strength is the actual number of sworn officer positions
employed by your department as of the date of application. Do not include vacant state or locally -
funded positions, COPS -funded positions (unless they are in the locally -funded retention period),
or unpaid/reserve positions.
IV. Officer Request Information
What is the total number of new officer position(s) your agency is applying for with
this Universal Hiring Program application?
Full-time: 12 Part-time: 0
Your request should be consistent with your agency's law enforcement needs. Do not request more
positions than your agency can realistically support.
*Total amount of federal funds requested for all full-time and part-time officers:
$ 900,000
From Page 29, Box A on Budget Information Worksheets
*Total non-federal matching funds required (local share):
$ 968,424
From Page 29, Box B on Budget Information Worksheets
*To answer these questions, complete and refer to the Universal Hiring Program 2002 Budget
Information Worksheets provided in this Application Booldet
Is your agency requesting a waiver of the local match requirement due to severe
fiscal distress?
[ ] Yes [X] No
If "yes," provide written justification as required per the Universal Hiring Program Waiver
Information Worksheet. For further information, please refer to the "Guidelines for Waivers of the
Local Match" section in the Application Instructions Manual, page 5. Requests for a waiver of
the local match submitted without supporting documentation will not be considered.
4
Application Form
V. Required Signatures
By signing below, I certify that the information provided on this form and on the attached forms
is true and accurate to the best of my knowledge. I understand that false statements or claims
made in connection with COPS grants may result in fines, imprisonment, debarment from
participating in federal grants or contracts, and/or any other remedy available by law.
Additionally, I understand that prior to any grant award, my agency must comply with all
application and program requirements of the Public Safety Partnership and Community
Policing Act of 1994 and all other requirements of federal law. My signature certifies that this
application requests funding only for officer positions which would not otherwise be funded
in my agent 's budget with state or local funds.
(Signature of person named in Section II of this form)
Gov
e's Signature:
(Sign
named in Section II of this form)
Date- •%•(.0 0 2
Send one original and two copies of all application materials. Refer to the
Universal Hiring Program 2002 Application Checklist to ensure that all required
documents are being submitted. Completed applications should be sent to:
Universal Hiring Program Control Desk
U.S Department of Justice, Office of Community Oriented Policing Services
1100 Vermont Avenue, NW
8th floor
Washington, DC 20530 (use zip 20005 for overnight mail)
Note: Original signatures are needed on the original application to process all funding
requests. Faxed copies will not be accepted. Applications postmarked after the final
application deadline date will not be considered.
Please be advised that a bold may be placed on this application int is deemed that the applicant
agency is not in compliance with federal civil rights laws and/or is not cooperating with an ongoing
federal civil rights investigation.
OMB Approval Number: 1103-0027
5
Retention Plan Certification
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Law Enforcement Executive
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Assurances
Assurances
Several provisions of federal law and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to
secure your assurance that you (the applicant) will comply with these provisions. If you would like further information about any of the
matters on which we seek your assurance, please contact us.
By your authorized representative's signature, you assure us and certify to us that you will comply with all legal and administrative
requirements that govern the applicant for acceptance and use of federal grant funds. In particular, you assure us that:
1. You have been legally and officially authorized by the
appropriate governing body (for example, mayor or city council) to
apply for this grant and that the persons signing the application
and these assurances on your behalf are authorized to do so and
to act on your behalf with respect to any issues that may arise
during processing of this application.
2. You will comply with the provisions of federal law which limit
certain political activities of your employees whose principal
employment is in connection with an activity financed in whole or
in part with this grant. These restrictions are set forth in 5 U.S.C. §
1501, et seq.
3. You will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act, if they apply
to you.
4. You will establish safeguards, if you have not done so already, to
prohibit employees from using their positions for a purpose that
is, or gives the appearance of being, motivated by a desire for
private gain for themselves or others, particularly those with whom
they have family, business or other ties.
5. You will give the Department of Justice or the Comptroller
General access to and the right to examine records and documents
related to the grant.
6. You will comply with all requirements imposed by the
Department of Justice as a condition or administrative
requirement of the grant; with the program guidelines; with the
requirements of OMB Circulars A-87 (governing cost calculations)
and A-133 (governing audits); with the applicable provisions of
the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; with 28 CFR Part 66 (Uniform Administrative
Requirements); with the provisions of the current edition of the
appropriate COPS grant owner's manual; and with all other
applicable laws, orders, regulations or circulars.
7. You will, to the extent practicable and consistent with applicable
law, seek, recruit and hire qualified members of racial and ethnic
minority groups and qualified women in order to further effective
law enforcement by increasing their ranks within the sworn
positions in your agency.
8. You will not, on the ground of race, color, religion, national
origin, gender, disability or age, unlawfully exclude any person
from partici. = : , , n the benefits of or employment to any
person, . subject any Pers. • to discrimination in connection with
any pr grams or activities fun. • in whole . ',• part with federal
funds. 1 hese civil rights requireme is ar. ound the non-
discrimination provisions of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended (42 U.S.C. § 3789(d)); Title VI of
the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the
Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); Section 504 of
the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); Title
1I, Subtitle A of the Americans with Disabilities Act (ADA) (42
U.S.C. § 12101, et seq); the Age Discrimination Act of 1975 (42
U.S.C. § 6101, et seq.); and Department of Justice Non -
Discrimination Regulations contained in Title 28, Parts 35 and 42
(subparts C, D, E and G) of the Code of Federal Regulations.
A. In the event that any court or administrative agency makes a
finding of discrimination on grounds of race, color, religion,
national origin, gender, disability or age against you after a due
process hearing, you agree to forward a copy of the finding to the
Office of Civil Rights, Office of Justice Programs, 810 7th Street,
NW, Washington, DC 20531.
B. Grantees that have 50 or more employees and grants over
$500,000 (or over $1,000,000 in grants over an eighteen -month
period), must submit an acceptable Equal Employment
Opportunity Plan ("EEOP") or EEOP short form (if grantee is
required to submit an EEOP under 28 CFR 42.302), that is
approved by the Office of Justice Programs, Office for Civil
Rights within 60 days of the award start date. For grants under
$500,000, but over $25,000, or for grantees with fewer than 50
employees, the grantee must submit an EEOP Certification.
Grants of less than $25,000 are not subject to any EEOP
requirement.
9. You will insure that the facilities under your ownership, lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that you will notify us if you
are advised by the EPA indicating that a facility to be used in this
grant is under consideration for listing by EPA.
10. If your state has established a review and comment procedure
under Executive Order 12372 and has selected this program for
review, you have made this application available for review by the
state Single Point of Contact.
11. You will plan to retain each COPS -funded position with state
and/or local (non -COPS) funds after the conclusion of your
grant.
12. Your agency will not use COPS funds to supplant (replace)
state, local, or Bureau of Indian Affairs funds that otherwise
would be made available for the purposes of this grant.
1 hereby certify compliance with j%i . ove asst ces that govern the application and use of federal funds.
Signature of Law Enforcement or Government Executive
Date:
9
Universal Hiring Program Application Booklet
(iii) Making it a requirement that each employee to be engaged in
the performance of the grant be given a copy of the statement
required by paragraph (i);
(iv) Notifying the employee in the statement required by
paragraph (i) that, as a condition of employment under the
grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
(v) Notifying the agency, in writing, within 10 calendar days after
receiving notice under subparagraph (iv)(b) from an employee or
otherwise receiving actual notice of such conviction. Employers
of convicted employees must provide notice, including position
title, to: COPS Office, 1100 Vermont Ave., NW, Washington,
DC 20530. Notice shall include the identification number(s) of
each affected grant;
(vi) Taking one of the following actions, within 30 calendar days
of receiving notice under subparagraph (iv)(b), with respect to
any employee who is so convicted -
(a) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended;
or
(b) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a federal, state or local health, law
enforcement or other appropriate agency;
(vii) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (i), (ii),
(m), (iv), (v) and (vi).
B. The grantee may insert in the space provided below the site(s)
for the performance of work done in connection with the specific
grant:
Place of performance (street address, city, county, state, zip code)
615 Palm Valley Blvd.
Round Rock, TX 78664
Check El if there are workplaces on file that are not identified
here.
Section 67.630 of the regulations provides that a grantee that is a
state may elect to make one certification in each federal fiscal year,
a copy of which should be included with each application for
Department of Justice funding. States and state agencies may elect
to use OJP Form 4061/7.
Check El if the state has elected to complete OJP Form 4061/7.
4. Coordination
The Public Safety Partnership and Community Policing Act of
1994 requires applicants to certify that there has been appropriate
coordination with all agencies that may be affected by the
applicant's grant proposal if approved. Affected agencies may
include, among others, the Office of the United States Attorney,
state or local prosecutors, or correctional agencies. The applicant
certifies that there has been appropriate coordination with all
affected agencies.
Grant - ame and Addres . City of Round Rock, 221 E. Main St., Round Rock, TX 78664
Apph. tion No. and/or Project N. e: : - - d Rock UHPO2
Typed Nam and Title of Law E
Grantee IRS/Vendor Number: 746017485
xecutive: Paul N. Conner, Chief of Police
Signature: \ % Date: s �o ��•
As the duly , thorized representative of the governing body, I hereby certify that I am binding the governing body to the above certifications,
including an to ret. • _ Elections of new officials will not relieve the governing body of its obligations under this grant.
Typed Name
Signature:
12
vernment Executive: Bob Bennett, City Manager
`•1t`•0l/ Date:
Disclosure of Lobbying Activities
Disclosure of Lobbying Activities
Instructions for Completion of SF -LLL, Disclosure of Lobbying Activities
This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient, at the
initiation or receipt of a covered federal action, or a material change to a previous filing, pursuant to title 31 U.S.C.
section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with a covered federal action. Complete
all items that apply for both the initial filing and material change report. Refer to the implementing guidance published
by the Office of Management and Budget for additional information.
1. Identify the type of covered federal action for which lobbying
activity is and/or has been secured to influence the outcome of a
covered federal action.
2. Identify the status of the covered federal action.
3. Identify the appropriate classification of this report. If this is a
follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change
occurred. Enter the date of the last previously submitted report by
this reporting entity for this covered federal action.
4. Enter the full name, address, city, state and zip code of the
reporting entity. Include Congressional District number, if known.
Check the appropriate classification of the reporting entity that
designates if it is, or expects to be, a prime or subaward recipient.
Identify the tier of the subawardee, e.g., the first subawardee of the
prime is the 1st tier. Subawards include but are not limited to
subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks
"Subawardee," then enter the full name, address, city, state and zip
code of the prime federal recipient. Include Congressional District,
if known.
6. Enter the name of the federal agency making the award or loan
commitment. Include at least one organizational level below agency
name, if known. For example, Department of Transportation,
United States Coast Guard.
7. Enter the federal program name or description for the covered
federal action (item 1). If known, enter the full Catalog of Federal
Domestic Assistance (CFDA) number for grants, cooperative
agreements, loans and loan commitments.
8. Enter the most appropriate federal identifying number available
for the federal action identified in item 1 (e.g., Request for Proposal
(RFP) number; Invitation for Bid (11-.B) number, grant
announcement number; the contract, grant, or loan award number;
the application/proposal control number assigned by the federal
agency). Include prefixes, e.g., "RFP -DE -90-001."
9. For a covered federal action where there has been an award or
loan commitment by the federal agency, enter the federal amount of
the award/loan commitment for the prime entity identified in item 4
or 5.
10. (a) Enter the full name, address, city, state and zip code of the
lobbying entity engaged by the reporting registrant identified in item
4 to influence the covered federal action.
(b) Enter the full name(s) of the individual(s) performing services,
and include full address if different from 10 (a). Enter Last Name,
First Name, and Middle Initial (MI).
11. The certifying official shall sign and date the form, print his/her
name, title and telephone number.
Public reporting burden for this collection of information is estimated to
average 30 minutes per response, including time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed,
and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this
collection of information, including suggestions for reducing this burden, to
the Office of Management and Budget, Paperwork Reduction Project
(0348-0046), Washington, D.C. 20530.
13
Universal Hiring Program Application Booklet
Disclosure of Lobbying Activities
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
See reverse for instructions and public burden disclosure)
Approved by OMB
0348-0046
(as amended)
1. Type of Federal Action:
2. Status of Federal
a. bid/offer/application
b. initial award
c. post -award
Action:
3. Report Type:
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f Loan insurance
a. initial filing
b. material change
For Material Change Only:
Year:
Quarter:
Date of last report
4. Name and Address of Reporting Entity:
O Prime O Subawardee
Tier , if known:
5. If Reporting Entity
Name and Address
Congressional District
in No. 4 is Subawardee, Enter
of Prime:
(number), if known:
Congressional District (number), if known:
6. Federal Department/Agency:
7. Federal Program
CFDA Number,
Name/Description:
if applicable:
8. Federal Action Number, if known:
9. Award Amount, if known:
$
10. a. Name and Address of Lobbying Registrant
(f individual, last name, first name, MI):
10. b. Individuals Performing Services
(including address if different from No.10a)
(last name, first name, MI):
11. Information requested through this form
31 U.S.C. Section 1352. This disclosure of lobbying
material representation of fact upon which
the tier above when this transaction was made
This disclosure is required pursuant to 31 U.S.C.
information will be reported to the Congress
will be available for public inspection. Any
the required disclosure shall be subject to a
than $10,000 and not more than $100,000 for
is authorized by Title
activities is a
reliance was placed by
or entered into.
1352. This
semi-annually and
person who fails to file
civil penalty of not less
each such failure.
Signature:
print Name:
Title:
Telephone No.: Date:
Federal Use Only:
14
Authorized for Local Reproduction, Standard Form - LLL
Updated: February 14, 2002
e02021440
Waiver Information Worksheet
Waiver Information Worksheet
Ifyour department is requesting a waiver, a one to three page narrative must be included with
your application. Please address all of the issues or points listed below (if an issue does not
apply, please indicate as "not applicable"). In this narrative, please explain how your
municipality's fiscal condition directly impacts the local law enforcement agency. Please attach
documentation that supports the information you provide in your narrative. Failure to respond
to all items may significantly delay the waiver review.
O If your jurisdiction has been, in the last three years, declared bankrupt by a court of
law, or placed in receivership by the state or federal government, please explain and
forward declaration/documentation.
O If your jurisdiction has been designated a FEMA disaster area in the past three years,
please elaborate how the disaster has resulted in severe financial hardship. Be sure to
include the following:
• Estimated amount of damages to your city, town, county, or village's property.
• Estimated cost of unbudgeted supplies used.
• Estimated cost of unbudgeted hours used by police department or sheriff's
department.
• Estimated cost of unbudgeted hours used by other departments.
• Estimated funds disbursed as emergency aid (e.g., food vouchers, blankets, housing).
• Estimation of the city's/county's total outlay (total damages minus FEMA and other
funds received) .
Please forward a copy of the declaration of disaster
O Has your municipality, in the past three years, had a non -FEMA and nonrecurring
expense that you were required to do or have done? For example, your local
government was ordered to rebuild your wastewater treatment plant. Please be sure to
include:
• Why is it being done?
• How much does it cost? What percentage of the municipality's budget must be
allocated or what is the funding source?
O If your jurisdiction has recently lost a primary employer or experienced significant lay-
offs, please explain and include:
• When the dosing or lay-offs occurred.
• How many individuals were affected in your municipality.
• Explain if a closing or lay-offs have occurred just outside your municipality, which
had a major effect on your municipality.
O Explain both your jurisdiction's (city, town, etc.) and the law enforcement agency's
current budget conditions.
• Did your jurisdiction have a budget surplus or deficit at the end of your last fiscal
year? Please explain and include dollar amounts and percentages.
• Has your department's budget increased or decreased in the past two years? If so,
how much?
O If your agency or other local government departments have recently experienced
significant lay-offs, please explain and include:
• When and why the lay-offs occurred.
• How many were affected.
• How the police or sheriffs department was impacted as a result of the lay-offs.
15
Universal Hiring Program Application Booklet
O Explain, with specifics, if other types of budget cuts have impacted your agency such as:
• Reduction or loss of overtime expenses.
• Reduction in budget for equipment and/or supplies.
• Inability to upgrade or purchase new vehicles.
O Please provide:
• The reported unemployment and poverty rates for your jurisdiction and the sources
of your statistics.
O Please indicate the amount your agency will be able to contribute to each officer's
salary and benefits, if any.
YR1
,YR2 ,YR3
O What plans will be put in place to retain the position(s) after the three-year grant
period is over?
O OTHER: Any other evidence of severe fiscal distress or special circumstances
If you have any questions, please contact your Grant Program Specialist through the U.S.
Department of justice Response Center at 1.800.921.6770.
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PART III: Budget Summary (All applicants must complete this section)
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Page 1
*The federal share may not exceed 75%
of the total three-year costs or $75,000,
whichever is smaller.
Federal Amount
(Percentage must decrease each year)
Local Amount
(Percentage must increase each year)
Total Salary & Benefits
(Federal Amount plus Local Amount)
•
(line 2a)
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* The federal share may not exceed 75%
of the total three-year costs or the calculated
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(Percentage must decrease each year.)
Local Amount
(Percentage must increase each year)
Total Salary & Benefits
(Federal Amount plus Local Amount)
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Total Grant Project Cost
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ORI (Assigned by FBI):
Certification and Contact Information for Budget Questions
Fax: (512) 218-3267
Date: 5/21/02
U.S. Department of Justice
Office of Community Oriented Policing Services
COPS
COMMUNITY ORDir7ED POL7cDIO SERVICES
1i DEPARTMENT OF .MM{77CE
Community Policing
Information Worksheet
To be Completed by Applicants for COPS Grants
U.S. Department of Justice
Office of Community Oriented Policing Services
Carl R. Peed, Director
OMB approval 1103-0027
Universal Hiring Program Application Booklet
Community Policing Information Worksheet
The following worksheet will assist the COPS Office to better understand the public safety
problems facing communities, as well as the particular goals and activities of law enforcement
agencies.
For more information about COPS grants, call the U.S. Department of Justice Response Center
at 1.800.421.6770.
U.S. Department of Justice
Office of Community Oriented Policing Services
1100 Vermont Avenue, NW
Washington, DC 20530
Internet web site: http://www.cops.usdoj.gov
Revised: March 2002
34
Community Policing Information Worksheet
Community Policing Information Worksheet
This worksheet will provide the COPS Office with information about the public safety concerns
of your community and your department's community policing goals and activities. If you need
assistance completing this worksheet, contact the U.S. Department of Justice Response Center
at 1.800.421.6770.
Your Community Policing Information Worksheet is complete by signing and dating below.
Both the law enforcement executive and the government executive must sign.
Applicant Organization's legal Name: City of Round Rock
OR/ #::TX 24605
We, the undersigned, attest to the accuracy of the information contained within this
Community Policing Information Worksheet.
Law Enforcement Executive:
Name (n Paul N. Conner
Ti Chief of Police
De ent: Round Rock Polic
Date: 3/02
Signature:
ent
Government Executive:
Name (typed): Bob Bennett
Title: City
Government
Date:
Signature:
Person Completing F
Name (typed): Ric hite
Title: Mana nt Analyst
Dates/
Signature:
35
Universal Hiring Program Application Booklet
d) Infrastructure and Management Changes
Have Plan to
Implemented Implement
p O a. Have written strategic plan for community
policing
O O b. Department currently designates special unit (or
a special officer) for community policing
activities
• O c. Department promotes an agency -wide approach
to community policing
Ifyour department has implemented or plans to implement an agency -wide approach to
community policing, please indicate the approximate percentage of time that patrol
officers in your department dedicate (or will dedicate) to community policing.
I Less than 10 percent
l 10-20 percent
• More than 20 percent
Have Plan to
Implemented Implement
• O d. Personnel are given responsibility for
geographical areas
O O e. Call management systems are in place to free
officer time for community policing (e.g.,
telephone reporting, alternative responses)
• 0 f. Personnel evaluations reward participation in
collaborative problem -solving efforts
• f7 g. Decision-making authority has been
decentralized
[7 O h. Management positions have been eliminated
• 0 i. Community policing concepts have been
integrated into agency's mission statement
• f7 j. Community policing concepts have been
integrated into departmental policies and
procedures
p k. Detectives have been integrated into community
policing efforts
• 0 I. Department staff routinely collaborate with other
municipal agencies to address problems
38
Community Policing Information Worksheet
Communities
3. Please indicate which of the following groups you have consulted to address
crime and disorder problems in your community:
Consulted Plan to Consult
• O a. Other government agencies (e.g., probation
office, sanitation)
• 0 b. Civic groups
• 0 c. Neighborhood associations
D 0 d. Tenants' associations
• 0 e. Organizations of your employees, including
collective bargaining groups
• 0 f. Business groups
O 0 g. Religious groups
• 0 h. Schools
O O i. Other (specify):
Citizens
4. Please indicate which of the following partnership activities are currently
performed by citizens in your jurisdiction or are planned under your COPS grant:
Currently Planned
Perform Under Grant
• 0 a. Neighborhood Watch
• 0 b. Citizen volunteer programs
O 0 c. Citizen advisory groups to your law enforcement
agency
O 0 d. Citizen patrols within your community
• 0 e. Participate in anti-drug or anti -violence
programs
O 0 f. Other activities (specify):
Officers
5. Please indicate which of the following activities are currently performed by
patrol officers or are planned under your COPS grant
a) Crime Prevention Activities
Currently Planned
Perform Under Grant
• 0 a. Foot patrol, bike patrol or mounted patrol
• 0 b. Making door-to-door contact with citizens and
businesses
O 0 c. Meeting with community leaders and groups to
learn more about crime problems and jointly
develop crime prevention plans
• 0 d. Using business cards, cellular phones or beepers
to maintain contact with, and be contacted by,
citizens regarding public safety concerns
• 0 e. Working in schools or other public agencies to
teach crime prevention
O O f. Other (specify):
39
Universal Hiring Program Application Booklet
b) Problem -Solving Activities
Currently Planned
Perform Under Gram
■ a
• a
• a
• a
a a
a a
c) Training
a. Working with citizens to identify and address
community crime problems
b. Using computer systems to collect and analyze
information, particularly repeat calls for service
c. Coordinating specific problem -solving projects
to address problems on their beats
d. Working with other public agencies to solve
disorder problems (e.g., trash collection, public
works agencies to solve lighting problems)
e. Mapping crime problems
f. Other (specify):
1) Department -wide community policing training
• Have implemented
a Plan to implement
O Do not plan to implement
2) Where do recruits/officers receive basic training? (Check all that apply.)
El State academy
• Regional academy
o Local academy
a Community college
a Private contract/outside consultant
o No recruit training
a Other (specify):
3) How many hours of recruit training dedicated solely to community policing concepts
do recruits receive?
8 hours
4) Have community policing concepts been integrated into general training received by
agency personnel (e.g., training on law, departmental regulations, conducting
investigations)?
• Yes a Plan to implement a Do not plan to implement
5) Where do in-service officers receive community policing training?
o State academy
a Regional academy
El Local academy
a Community college
• Private contract/outside consultant
o No in-service training
a Other (specify):
40
Community Policing Information Worksheet
6) How many hours of in-service training dedicated solely to community policing concepts do
officers receive?
hours
7) We would like to know what kind of training your department routinely provides that is
pertinent to community policing. Please indicate the community policing training that your
department provided in the past fiscal year by checking the appropriate box. The abbreviation
"CP" stands for community policing.
Recruit Academy Only
Both Recruit and In -Service
No Training Provided
a. Concepts and general principles of CP O O ■ ■ O O
b. Problem -solving methods (SARA, etc.) O O ■ O O O
c. Causes and consequences of specific problems
(e.g., drugs, spousal abuse) O O ■ O O O
d. CP approaches to specific problems O O 0 0 0 O
e. Organizing/working with public groups O ■ 0 0 0 O
f. Cultural diversity O 0 ■ O O 0
R. Victim assistance O ■ O 0 0 O
h. Working with juveniles O ■ O O 0 0
i. Using code/civil enforcement O ■ 0 O O O
j. Alternative dispute resolution O O 0 O ■ 0
k. Supervising problem solvers O ■ 0 0 0 O
1. Other (specify): 0 O O 0 0 0
m. Other: 0 O O ❑ O 0
n. Other: O O O O O 0
41
Universal Hiring Program Application Booklet
Complete Part 2 only if:
• You are applying for a COPS hiring grant and your jurisdiction's population is 50,000 or more; or
• You are applying for a community policing grant with funding of $1 million or more; or
• You do not have an established law enforcement agency and wish to establish one; or
• You represent a special law enforcement agency, such as transit, housing, university, school or
natural resource police.
PART 2
1. How does your community policing plan fit with other statewide and local crime
prevention and control plans, including statewide Byrne Grant strategies:
Coordinated Partially
Fully Coordinated
O O a. Statewide Byrne Grant strategy
0 0 b. Other statewide strategies
O ■ c. Local crime prevention plans
• 0 d. Local crime control plans
2. Briefly list other governmental or community initiatives that complement or will
be coordinated with your plans under this grant:
3. Indicate current and anticipated ongoing community support for your
community policing efforts, such as financial support or in-kind contributions:
Current Anticipated
• 0 a. Programmatic support from the community
II 0 b. Financial support from the community
O 0 c. Other community support:
O 0 d. Sought or obtained private financial support
4. Indicate the impact that receiving the requested resources or increasing the
number of officers will have on other criminal justke agencies in your jurisdiction:
No Impact Minimal Major
Impact Impact
0 • 0 a. Prosecutor's office
0 • 0 b. Public defender's office
0 • 0 c. Local/state correctional agencies
• 0 0 d. Other public criminal justice agencies
• 0 0 e. Other private criminal justice agencies
If you anticipate any major impact on any of these agencies, please briefly describe that impact
below.
Please return the Community Policing Information Worksheet with your application.
42
Paperwork Reduction Act Notice
Paperwork Reduction Act Notice
The public reporting burden for this collection of information is estimated to be up to 5.5
hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding the burden of information, including
suggestions for reducing this burden, to the Office of Community Oriented Policing Services,
U.S. Department of Justice, 1100 Vermont Avenue, NW, Washington, DC, 20530; and to the
Public Use Reporting Project, Office of Management and Budget,
Washington, DC, 20503.
You are not required to respond to this collection of information unless it displays a currently
valid OMB control number. The OMB control number for this collection of information is
1103-0027.
Guidance regarding financial and administrative aspects of the grant process may also be
obtained by consulting the Office of Justice Programs' Financial and Administrative Guide for
Grants (2000 Millenium Issue), which is available at no cost from the U.S. Department of
Justice Response Center (1.800.421.6770).
43
Sheriff's Department Questionnaire
Sheriff's Department Questionnaire
Please answer the following questions if the legal applicant is a sheriff's department (established or
start-up). Attach additional pages if needed.
1. What is the actual population for which your department has primary law enforcement authority?
In other words, the 2000 Census population minus the incorporated towns and cities that have their
own police departments.
2. In the space below, break down the time spent by your entire department on various types of
activities. For example: 50% law enforcement duties; 30% courthouse/bailiff duties; 20% jail duties
(total should equal 100%).
3. Of the total percentage of time spent on law enforcement duties (as indicated in question #2), what
percentage of that is spent on community policing activities?
4. Briefly describe some of the community policing activities your department participates in and/or
coordinates.
If you have questions about applying for officer position(s) under the Universal Hiring Program, please
contact your COPS Grant Program Specialist through the U.S. Department of Justice Response Center at
1.800.421.6770.
Deadline:
\pplications must he
on or betore
June 21, 2002
Remember to send an original
and two copies of all
application materials.
45
Special Department Questionnaire
Special Department Questionnaire
Please answer the following questions if the legal applicant is a special department (established or start-
up). Examples of special departments are housing authority, transit police, tribal police,
university/school police, and natural resources police.
1. Do officers have primary law enforcement authority for the population served?
2. What legislation gives officers their police officer status and enforcement authority?
Check one: O State
O Local O Both
You must submit a copy of the legislation documenting your enforcement authority.
3. Do officers have full and unrestricted arrest authority? If not, what are their limitations?
4. Do officers have full powers over the entire jurisdiction? If not, what area (s) are they restricted to?
(e.g., parks, campus, etc.)
5. Do officers provide full police services 24 hours a day, 7 days a week? If not, what are their hours?
If you have questions about applying for officer position(s) under the Universal Hiring Program, please
contact your COPS Grant Program Specialist through the U.S. Department of Justice Response Center at
1.800.421.6770.
Deadline:
_1pplic.ait tnu:t be
)Sunarkcd
on or bctf )rc
June 21, 2002
Remember to send an oriinal
and two copies (11all
a�hlicati�m m;itcrial!•,..
47
Start -Up Department Questionnaire
Start -Up Department Questionnaire
Please answer the following questions if the legal applicant is a start-up agency (of any type) . Attach
additional pages if needed.
1. a. Are any law enforcement services currently provided to your jurisdiction by an existing agency, such
as a sheriffs department or a neighboring jurisdiction's police department?
b. If the answer is yes, is this a contractual agreement?
2. Has your jurisdiction passed an ordinance, law, or other resolution formally establishing a law
enforcement agency? If yes. you must include a copy of this ruling or legislation. If no. your
application cannot be funded until a resolution establishing a law enforcement agency has been
passed and submitted to the COPS Office,
3. Why is your jurisdiction now creating a start-up agency?
4. Does your jurisdiction have a written community policing plan? If yes, please include a copy of that
plan. If no, when do you intend on completing and implementing a plan?
Deadline:
1pplic:uionS must be
pt)sm,atkcd
(>n t)r 1 fnrc
Juno 21, 2002
Rcmcml)Cr to send an ori in;it
and two copies (_,t-
application
tapplication materials.
49
Universal Hiring Program Application Booklet
Start -Up Department Questionnaire - Page 2
5. Does your jurisdiction have funds available for the required local match? If yes, where are the funds
coming from? If no, are you applying for a waiver of the local match? If so, address the information
required by the Waiver Information Worksheet.
6. Please provide a brief explanation of the following (include supporting documentation where
appropriate):
a. Department budget plan
b. Equipment purchase plan (cars, weapons, uniforms, etc.)
c. Training plan for the officer(s)
d. A timetable for the implementation of these plans
If you have questions about applying for officer position (s) under the Universal Hiring Program, please
contact your COPS Grant Program Specialist through the U.S. Department of Justice Response Center at
1.800.421.6770.
50
FOR MORE INFORMATION:
U.S. Department of Justice
Office of Community Oriented Policing Services
1100 Vermont Avenue, NW
Washington, D.C. 20530
To obtain details on COPS programs, call the
U.S. Department of Justice Response Center at 1.800.421.6770
Visit the COPS interne web site at the address listed below.
e02021439_appform
Created Date: March 13, 2002