CM-08-01-018DATE:
SUBJECT:
ITEM:
January 14, 2008
City Manager Approval
Supplemental Agreement No. 1 to the Community Development
Block Grant (CDBG)-Community Housing Repair and
Rehabilitation Program Contractor Agreement with All Tex
Building & Restoration, Inc. (Exhibit C to Homeowner
Agreement) for the rehabilitation of Lot 28, Blk "A", Chisholm
Valley Section One (1), (706 Buffalo Pass) for a change order in
the amount of $6,061.00.
Department: Planning
Staff Person: Mona Ryan, Community Development Coordinator
Justification: The original agreement in the amount of $24,244.00 was
approved by the City Manager on June 29, 2007, CM -07-
06-119.
Funding:
Cost: $30,305.00
Source of funds: CDBG HUD Entitlement Funds
Background Information: Contractors were instructed to bid work exactly
as called out in bid documents. Unforeseen
expenses occurred during the rehabilitation of
this property that resulted in change orders.
Updated 3-10-05
SUPPLEMENTAL AGREEMENT NO. 1 TO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -
COMMUNITY HOUSING REPAIR AND REHABILITATION PROGRAM
CONTRACTOR AGREEMENT
This SUPPLEMENTAL AGREEMENT NO. 1 ("Supplemental Agreement No. 1") to
"Community Development Block Grant (CDBG) Community Housing Repair and Rehabilitation
Program Contractor Agreement" is made by and between the City of Round Rock, Texas,
("CITY") and All Tex Building & Restoration, Inc. ("CONTRACTOR").
WHEREAS, CITY and CONTRACTOR executed a Community Development Block
Grant (CDBG) Community Housing Repair and Rehabilitation Program Contract Agreement
("Agreement") on June 29, 2007, to pay CONTRACTOR for labor, materials and equipment to
be utilized in the rehabilitation of 706 Buffalo Pass, Round Rock, Texas 78681; and
WHEREAS, it has become necessary to amend the Agreement to provide for an
extension of the contract period, and for the City to authorize a change order and deviations from
the original Scope of Services, and to increase the amount of the original Agreement;
NOW THEREFORE, premises considered, the CITY and the CONTRACTOR agree
that said Agreement is amended as follows:
I.
Section 1.3, ARTICLE 1 GENERAL REQUIREMENTS shall be amended to read as follows:
1.3 CONTRACTOR will not deviate from the work described in the Statement of Work
without a change order from CITY. Any such change order will be included in an
amendment to this Agreement. The Contract Amount and any change orders shall not
exceed a total amount equal to a twenty-five (25) percent increase in the original
Contract Amount.
II.
In accordance with Section 1.3 of the Agreement, the Contract Amount, as the term is described
in the Agreement and the change order, is increased in the amount of $6,061.00.
III.
Section 1.4, ARTICLE 1 GENERAL REQUIREMENTS shall be amended to read as follows:
1.4 All work specified in the Statement of Work will be satisfactorily completed within one
hundred thirty five (135) days from the date of the Notice to Proceed.
00124279/ps
CA -o -G i -o/ 5
IV.
Section 2.6, ARTICLE 2 CONTRACTOR'S RESPONSIBILITIES shall be amended to read as
follows:
2.6 CONTRACTOR agrees to complete the work within one hundred thirty five (135) days
from the date of the Notice to Proceed. If completion is delayed for reasons beyond the
CONTRACTOR's control, CONTRACTOR will provide timely notice to CITY of the
reasons for such delay. If such good cause is claimed by CONTRACTOR, it will be
CONTRACTOR'S obligation to substantiate its claim by adequate documentation.
V.
1. In accordance with Section 3.12 of the Agreement, the CITY hereby authorizes the
change order and alterations of the Statement of Work in accordance with the work described in
the change order. Said change order has been mutually agreed to in writing by the homeowner
and CONTRACTOR, and is attached hereto and incorporated herein as Exhibit "A"
2. The CONTRACTOR is authorized to deviate from the Statement of Work in accordance
with the work described in the change order provided in Exhibit "A".
IV.
Except as amended hereby, the Agreement as originally written remains in full force and effect.
IN WITNESS WHEREOF, the CITY and the CONTRACTOR have executed this
Supplemental Agreement No. 1 in duplicate originals.
ALL TEX BUILDING & RESTORATION, INC.
By:
Printed Name:
Title:
Date:
1 ' s --
CITY OF ROUND ROCK
By:
Printed Name:
Title:
Date:
ilfvv
0 S-
2
ATTEST:
L
Sara White, City Secre ary
APP .. O ED A TO F e RM FOR CITY:
Stepha i L. Sheets, City Attorney
3
SUPPLEMENTAL AGREEMENT NO. 1 TO
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -
COMMUNITY HOUSING REPAIR AND REHABILITATION PROGRAM
HOMEOWNER AGREEMENT
This SUPPLEMENTAL AGREEMENT NO. 1 ("Supplemental Agreement No. 1") to
"Community Development Block Grant (CDBG) Community Housing Repair and Rehabilitation
Program Homeowner Agreement" is made by and between the City of Round Rock, Texas,
("CITY") and JOHN A. SHAW AND JOHNNIE SHAW, (HOMEOWNER).
WHEREAS, CITY and HOMEOWNER executed a Community Development Block
Grant (CDBG) Community Housing Repair and Rehabilitation Program Homeowner Agreement
("Agreement") on June 29, 2007, to assist HOMEOWNER in the minor rehabilitation of her
residence by providing a non-interest bearing loan to pay a contractor for labor, materials and
equipment to be utilized in the rehabilitation; and
WHEREAS, it has become necessary to amend the Agreement to provide for an
adjustment to the terms of the Contract Price;
NOW THEREFORE, premises considered, the CITY and the HOMEOWNER agree
that said Agreement is amended as follows:
I.
Section 1.2, ARTICLE 1 GENERAL REQUIREMENTS shall be amended to read as follows:
1.2 The Contract Price and any approved change orders will not total more than $30,305.00.
II.
Except as amended hereby, the Agreement as originally written remains in full force and effect.
IN WITNESS WHEREOF, the CITY and the HOMEOWNER have executed this
Supplemental Agreement No. 1 in duplicate originals.
HOMEOWNE
tis./I ,
4 A. SH7W
By:
By:
Date:
OHNNIE SHAW
00124699/ps
CITY OF RO ND ROCK
By:
Printed Nam
Title:
Date: 1-
ATTEST:
Sara White, City Secretary
APP ' 0 ED AS TO FORM FOR CITY:
Stepha L. Sheets, City Attorney
All Tex Building & Restoration Inc.
(936) 760-6560
Fax (936) 856-1937
TO: City of Round Rock
ADDR: 221 E. Main Street
Round Rock, TX 78664-5299
JOB: John & Johnnie Shaw
706 Buffalo Pass
Round Rock, TX
0
Original contract cost:
Bid Award:
Change order cost:
1st draw amount:
2nd draw amount:
Total due:
$26,204.00
$24,244.00
$6,061.00
$0.00
$0.00
$30,305.00
TO: City of Round Rock
ADDR: 221 E. Main Street
Round Rock, TX 78664-5299
JOB: John & Johnnie Shaw
706 Buffalo Pass
Round Rock, TX
All -Tex Building & Restoration Inc.
(936) 760-6560
Fax (936) 856-1937
CO #
Page #
Item #
Description
Cost
1
Delete replace 7 windows
1
1
1
Replace 7 windows (original bid)
-$1,960.00
1
2
1
1
3
1
1
4
Install 240 LF 1 x 4 hardi trim on exterior
Change door (entry to garage conversion) from exterior door to interior
door
Reduce from 3 doors to 2 door (door to garage bedroom is in good
condition)
$1,960.00
$540.00
-$45.00
-$343.00
1
5
Repair and texture 56 drywall patches throughout home
$1,120.00
1
6
Install recirculating venthood
1
7
Delete interior sub panel
1
1
8
0
$140.00
-$700.00
CHANGE ORDER # 1 TOTAL
$0.00
$712.00
2
1
1
Reduce countertop from 4.5 LF to 2.5 LF
-$92.00
2
2
Change from slab door only to complete door
$150.00
2
1
3
Increase toilet from standard to ADA
2
1
4
2
1
5
2
6
Increase sliding door from single glazing to double glazing
Install full backsplash at formica tops in kitchen from top to upper cabinets
Install 1 new ceiling fans (1 master bed )
$100.00
$225.00
$400.00
$140.00
2
1
7
2
1
8
2
1
9
Relocate light fixture at front exterior to new location per owner
Upgrade tubs to plastic american standard picked by owner 249.00 at
Lowes
Remove & reinstall additional tub & drain due to owner changes after install
of first tub
$60.00
$320.00
$105.00
2
1
10
Repair and texture 56 drywall patches throughout home
-$1,120.00
2
1
11
0
$0.00
CHANGE ORDER # 2 TOTAL
$288.00
3
1
1
Cut hole in lavatory top for drop in sink
$120.00
3
1
2
relocate water lines in hall bath at tub
$275.00
3
1
3
Delete plywood floor replacement in kitchen sink cabinet
-$70.00
3
1
4
Reduce grab bars in both bathrooms from 2 to 1
-$140.00
3
1
5
Install 2 storm doors (1 front / 1 side)
$500.00
3
1
6
Replace a/c condensor, evaporator, funace & air handler
$5,419.00
3
1
7
Reduce mirror size from 13.5 sf to 6.5 sf
-$63.00
3
1
8
Delete service hvac system
-$980.00
3
1
9
0
$0.00
CHANGE ORDER # 3 TOTAL
$5,061.00
Change Order Total $6,061.00
Department: Community Development
Program: Home Repair Program
Homeowner: John & Johnnie Shaw
Location: 706 Buffalo Pass
Construction Change Order
Original Contract Price:
Bid Award
Previous Change Orders:
This Change Order
Change Orders to Date:
Maximum $ amount
Balance available
Item #
New
New
43
( - )or
(4')
Page: 1 of 1
Date:
Change Order No.
Contract:
0 Justification:
$26,204.00
$24,244.00
-49E676$' / uvto
$5,061.00
4061.00 Go t•
3
$28,345.00
$6,061.00
„--$-1-7960439-6—
Change
1;960.08 .—
Change Data
8 & 18
New
New
9
42
Contract:
C/O #1
CIO #2
CIO #3
Description of Changes
Cut hole in lavatory top for drop in sink
relocate water lines in hall bath at tub
Unit
QTY
Delete plywood floor replacement in kitchen sink
Reduce grab bars in both bathrooms from 2 to 1
Install 2 storm doors (1 front / 1 side )
Replace a/c condensor, evaporator,
funace & air handler
Reduce mirror size from 13.5 sf to 6.5 sf
Delete service hvac system
Project Manager
By:
Title
Each
Each
Each
2
1
-1
Unit Price
$60.00
$275.00
Each
Each
Each
- 2
2
sf
Each
1
- 7
- 1
$70.00
$70.00
$250.00
Amount
$120.00
$275.00
-$70.00
-$140.00
$500.00
Days +/-
$5,419.00
$9.00
$980.00
$5,419.00
-$63.00
-$980.00
Total
-$262844OP )4(2. Change Order Summary:
41724f3...00712.e,p
$288.00
$5,061.00
ALL TEX BUILDING & RESTORATION, INC.
Contractor
Date
$5,061.00
0
C/O#1 417246709 7 IZ .ap
C/O#2 $288.00
C/O#3 $5,061.00
(.9 4(.0)
Percent of Original Contract Price
Maximum % allowed 25.00%
This Change Order
Previous Change Orders
Total % Change
Contract + Change Orders:
2_6om • Wner r ` ~ ` - / Approved:
Date Title
Date
19.31%
-3.66%
15.65%
71/0 IL?
Homeowner
Date
CDBG Form 7/2006
Department: Community Development
Program: Home Repair Program
Location_ 706 Buffalo Pass
Homeowner
John & Johnnie Shaw
Original Contract Price:
Previous Change Orders:
This Change Order
Change Orders to Date:
Maximum $ amount
Balance available,
0
$26,204.00
41,248.00
$1,222.00
-$26.00
$25,, t 00
‘4_, .��. v;
Change Data
from 4.5 LF to 2.5 LF
Page: 1 of
Dale:
Change Order No..
Contract:
Justification:
2
asY•a,� •
-f-1) O t -
tis sr
nit QTY Unit Price
10 & 19
14
2 $75.00
1 $100.00
1 $225.00
Install 2 new ceiling fans (1 master bed
/ 1 living)
Relocate light fixture at front exterior to
new location per owner
EACH 1-22-- $140.00
1 $60.00
$60.00
NEW
Remove & reinstall additional tub &
drain due to owner changes after install
of first tub
2 $160.00
$320.00
Contract:
C/O #1
CIO #2
-$1 .00
$4..00
$ .,178.00
Change Order Summary:
CIO#1
C/O#2
Percent of Original Contract Price
vie
-1.1,248-.88-- 7t 2'
$12:0o 1
426.00
7sb
Project Manager
BY=
Title
ALL TEX BUILDING & RESTORATION, INC.
Contractor
to(o67.
Date
197
Homeowner Date
11-6-.47
Homeowner Date
Maximum % allowed -4.59%
This Change Order 4.66%
Previous Change Orders -476%
Total % Change -0_10%
Contract + Change Orders:8.
Approved:
Title
Date
CDBG Form 712006
Construction Change Order
Department: Community Development Page:
Program: Home Repair Program Date:
Change Order No.
Location: 706 Buffalo Pass Amended Contrac
Homeowner: John & Johnnie Shaw
Original Cobntractor Bid:
Original Contract Award (minus line 38 from bid)
This Change Order
Change Orders to Date:
Maximum $ amount
Balance available
$26,204.00
$24,244.00
$62.6a/f2.
$43726.2-40
$756.00
--$27496-94 cm
Justification:
1 of
1
09/27/071 �(((
0.7-7496:0671
A , .
Change Data
Project Manage
By:
Title
Unit Price
$280.00
-$280.00
$3.00
$2.66 -
Amount
$1,960.00
-$1,960.00
Days +/-
4-720709.
•-$24.0..Q0
$2,120.60
)-41)-re`
-$45.00
-$343.00
$20.00
$140.00
-$700.00
-$45.00
-$343.00
$1,120.00
$140.00
-$700.00
Total
$0.00
0
'112.. tie\
9-11-0-7 Percent of Original Contract Price
Maximum % allowed 3.12%
Date
ALL TEX BUILDING & RESTORATION, INC.
Contractor
Homeowner Date
1 of 2
This Change Order
Total % Change �- ��•1-3 T%
° tA(w `
,q,9.st
Contract + Change Orders: $a7 -496.00 --
Approved:
Title
Date
12:22 PM 9/27/2007
Item #
( - )or
(+)
Description of Changes
Unit
QTY
38
+
Replace 7 windows
each
7
38
-
Delete replace 7 windows
each
7
NEW
+
Install 240 LF 1 x 4 hardi trim on exterior
each /i&40-
a
- . - •- . - _ - -
eac . ---611
.--.—
+
- - •lac- ...' .._ :a.
-:
40
-
Change door (entry to garage conversion) from
exterior door to interior door
each
1
40
-
Reduce from 3 doors to 2 door (door to garage
bedroom is inood condition)
each
1
NEW
+
Repair and texture 56 drywall patches throughout
home
each
56
NEW
+
Install recirculating venthood
each
1
24
-
Replace existing sub panel box
each
1
Project Manage
By:
Title
Unit Price
$280.00
-$280.00
$3.00
$2.66 -
Amount
$1,960.00
-$1,960.00
Days +/-
4-720709.
•-$24.0..Q0
$2,120.60
)-41)-re`
-$45.00
-$343.00
$20.00
$140.00
-$700.00
-$45.00
-$343.00
$1,120.00
$140.00
-$700.00
Total
$0.00
0
'112.. tie\
9-11-0-7 Percent of Original Contract Price
Maximum % allowed 3.12%
Date
ALL TEX BUILDING & RESTORATION, INC.
Contractor
Homeowner Date
1 of 2
This Change Order
Total % Change �- ��•1-3 T%
° tA(w `
,q,9.st
Contract + Change Orders: $a7 -496.00 --
Approved:
Title
Date
12:22 PM 9/27/2007