CM-08-01-020DATE: January 14, 2008
SUBJECT: City Manager Approval- January 18, 2008
ITEM: Consider a resolution authorizing the City Manager
to enter into an agreement with the Round Rock
Independent School District for the use of their
gymnasiums for the Fall 2007 Youth Volleyball and
the Winter 2007-2008 Youth Basketball Programs.
Department: Parks and Recreation Department
Staff Person: Rick Atkins
Justification:
Funding Not to exceed $35, 000.00 for the Girls Volleyball
Cost: Program
Source of funds: General Fund 5326-100-23006
Outside Resources:
Background Information:
Public Comment:
round rock 000
ROUND ROCK INDEPENDENT SCHOOL DISTRICT
FACILITY USE AGREEMENT
SCHOOLDUDE# LISTED ON LAST PAGE
CONTRACT 015 07— 08 CITY OF ROUND ROCK
CAMPUS: CHISHOLM TRAIL MIDDLE SCHOOL, HOPEWELL MIDDLE SCHOOL AND RIDGEVIEW MIDDLE SCHOOL
GROUP: PARKS AND RECREATION DEPARTMENT: BASKETBALL AND VOLLEYBALL SEASON
CONTACT NAME: JIM NUSE / JENENE UHRIG
TITLE: CITY MANAGER / ATHLETICS & AQUATICS SUPERVISOR
PHONE: 341-3362
FAX: 218-5548
ADDRESS: CITY, STATE, ZIP:
301 BAGDAD, SUITE 250
ROUND ROCK, Tx 78664
EMAIL ADDRESS: JJEFFRIES( ROUND-ROCK.TX.US
This agreement is a license to use certain facilities of the Round Rock Independent School District (RRISD) described
on Exhibit A during the times, for the purpose and upon consideration of the performance of the conditions set out
herein and the payment of certain fees all is set out on Exhibit A.
4The City of Round Rock will include Round Rock ISD as an additional insured on their general liability policy.
The undersigned User understands that RRISD facilities are reserved each day and at all .times for use by RRISD
students, per Board Policy GKD (See Attachment Exhibit "C"), and the User is granted only a license to use the
facilities set out on Exhibit A for such a period as the facility is not scheduled for use by RRISD.
Conditions of granting license for use:
1. User agrees to use the facility at the times, for the purpose and to meet all RRISD
requirements set out herein and on Exhibit A and to the payment of the fee set out on
Exhibit A.
2. Use of RRISD facility is conditioned upon the requirements set out in policies and
regulations of RRISD governing facility use, each of which policy and regulation is
incorporated in this license agreement.
3. User agrees to comply with all applicable policies and regulations of RRISD and laws and
regulations of the State of Texas and of the United States.
4. Limitations on RRISD responsibility:
a. Each RRISD facility is licensed for use in its current AS IS, WHEREAS
condition, subject to all faults and defects, whether known or unknown to
RRISD or User.
b. Interruption or loss of use of the RRISD facility based on such events as
adverse weather, loss of utilities, acts beyond the control of RRISD,
negligence or other action or inaction by RRISD or its officers and
�1-00 0l- co -o
employees or other similar causes shall not cause any liability to RRISD
other than a refund of any fees paid to RRISD for use of the facility at the
time scheduled, subject to a deduction by RRISD for expenses actually
incurred prior to the interruption or loss of use.
5. Only the uses permitted by RRISD in this agreement shall be conducted on the RRISD
facility. The User may bring in only the personal property (such as lights, sound systems,
sports equipment, food, beverages, and other similar items) specifically permitted by
RRISD.
6. If required by RRISD, User will at its cost provide security personnel approved in advance
by RRISD to provide for security and safety of persons during the use of the RRISD
facility.
7 In the event User cancels the use of the facility, User will be entitled to a refund of fees paid
for the planned use if such cancellation is received 48 hours prior to the planned event in
writing unless the User's reservation has resulted in RRISD declining to make available the
facility for other uses. To the extent that RRISD has lost revenue because of being unable
to license the use of the facility, no refund will be granted. If RRISD has incurred
expenses, the expense incurred will be deducted before any fees are refunded.
8. In the event that The District cannot secure the custodial staff necessary for the use of the
facility, RRISD reserves the right to cancel the existing contract with a 60 day notice.
9. To the extent permitted by law, user will indemnify and hold harmless the Round Rock
Independent School District and its officers, agents and employees from all claims, causes
of action and judgments for the injury or death of any person in the damage to property that
arise, directly or indirectly, from the intentional or negligent act or omission of User or the
officers, agents, employees, guests and invitees of User during the use or occupancy of
RRISD facilities by User. See
Accepted by Authorized Representative:
Jim Nuse, P.E., City Manager
Date:
Accepted by RRISD Representative:
Ed Sevcik
Date:
ROUND ROCK INDEPENDENT SCHOOL DISTRICT
EXHIBIT A
LICENSE FOR USE OF FACILITIES:
FACILITY CAMPUS / FACILITY: CHISHOLM TRAIL MS, HOPEWELL MS, AND RIDGEVIEW MS
DATE: SEPTEMBER 2007 - MARCH 2008
TIME: 6:OOPM - 9:OOPM PRACTICES WEEKDAY'S
8:OOAM - 5:OOPM GAMES SATURDAY'S
DAY OF THE WEEK: TUESDAY, WEDNESDAY, FRIDAY, SATURDAY
CALENDAR ATTACHED YES
To FACILITY REQUEST:
SPACE USED: GYMNASIUM
RRISD EQUIPMENT TO BE USED: NONE
USER EQUIPMENT TO BE USED: NONE
RRISD ATHLETIC SUPERVISOR YES
FEES:
VOLLEYBALL: $25.00 PER STUDENT PARTIPATION.
BASKETBALL: $30.00 PER STUDENT PARTIPATION.
ATHLETIC SUPERVISOR: $25.00 AN HOUR
BACK UP DOCUMENTION MUST BE PROVED OF FINAL STUDENT PARTIPATION
NOTE: IF CAMPUS REQUIRES A RRISD ATHLETIC SUPERVISOR, THERE WILL BE
.ADDITIONAL FEE OF $25.0OPI=:R HOt'R.
P a •
EXR1131-T-B
CHISHOLM TRAIL MIDDLE SCHOOL:
123367,123370,123373,123381,
123392, 123392, 123397, 123400, 123401, 123402, 123404.
HOPEWELL MIDDLE SCHOOL:
125102
RIDGEVIEW MIDDLE SCHOOL:
125176,125181,125185,125189,125193,125199,125203,125207