CM-2015-657 - 1/16/2015City of Round Rock
ROUNO0.0IX
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider the execution of a Grant application to Capcog for $70,000.00
Grant through the FY 2015 Homland Security Grant Program for an
outdoor warning system and public system in Old Settlers Park
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/16/2015
Dept Director: Fire Chief David Coatney
Cost:
Indexes:
Attachments: LAF and Application for FY15 Homeland security Grant
Department: Fire Department
Text of Legislative File CM•2015.657
This project is for an outlook warning and public notification system for the Old Settlers Park located in Round
Rock, Texas. The parks 645 acres is host to selveral large annual festivals, including the July 4th Froutier Days
can draw in excess the 20,00 citzens from lhroughtout the region. The system would include multiple
notifications methods, include voice, audiable tones from pole mounted sirens.The system would provide City
of Round Round the capiablity to warn patrons in the immediate area and give timely, accurate information with
regards to protective actions to take. Currently the City of Round Rock does not have a method of warning
partons of Old Settlers Park that may be in a threatening area. The project would provide for a system that
could give timely, accuerate information to citizens in the area.
The staff recommends approval
Ciry of Round Rock Pagel P,.Iad on 10L fl1
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIUCITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Dapartment Name:
Grant for an Outdoor Wamung and! Public
Project Name: Notification Sntem In Old Settlers Park
Project MgdReaOurcO: Angela Wm ContractodVendoC FY 2015 Homeland! Security Grant Program
Council Action:
ORDINANCE RESOLUTION
Fxx-lCity Manager Approval
CMA Wording
Consider the exealion of a Grant Application W CAPCOG for a $70,000.00 Grmtt through the FV 2015 Homeland Security Grant
Program for an outdoor warning system and public notification system in Old Settlers Park,
Attorney Approval
dAttorney
O'\wdox\SCClnts\0122\1401\MISC\00327064.XLS Updated 613/08
Project Worksheet—FY 2015 Homeland Security Grant Program
NOTE: For FY 2015 we have continued the process begun during the previous grant cycle, namely, the
Project Worksheet for FY 2015 incorporates the information required by the state. Prior to the FY 2014
grant cycle, the task of converting the CAPCOG Project Worksheet Form to the state -mandated format
required considerable staff time, time that is not available this year due the short timeline for
submission of projects to the state.
Instructions: Fill in a copy of this form for each project. The three highlighted items at the end are
required only for projects recommended for funding and do not need to be completed at the time the
project worksheet is submitted. Jurisdictions that were approved for funding from the FY 2013 and/or
FY 2014 Homeland Security Grant Program can request from CAPCOG staff an electronic copy of last
year's completed form to use as a template in completing this year's form.
You on use the <Tab> key to move between text fields or you can click on the desired field. If needed
for clarity, you can use the <Enter> key to create paragraphs within the larger text boxes.
When this form is complete, print it and have the form signed by the Authorizing Chief Official and the
Project Manager. If you are unable to obtain the signature of the Authorizing Chief Official prior to
submission, the project worksheet must be accompanied by a statement that a signature is forthcoming.
The required signatures must be provided before the project is submitted to the state.
Send the signed copy and an electronic copy in Microsoft Word format of the unsigned form to:
Ed Schaefer, Director, Homeland Security Division
Capital Area Council of Governments
6800 Burleson Road, Building 310, Suite 165
Austin, TX 78744
eschaeferi
CONTACT INFORMATION
Region: CAPCOG
Name: (Name of person filling out application) Michael Clanton
Email: mclanton@roundrocktems.gov
Phone: 512-341-3106
The project coordinator is the person that you would like us to contact in regard to this project.
Project Coordinator Name: Dorothy L. Miller
Project Coordinator Email: dmiller@roundrocktexas.gov
Project Coordinator Phone Number. 512-218-3259
Please select the most relevant investment category:
State, Regional Local Planning
Project Title: [Not to exceed 150 characters including spaces. Begin with the name of your jurisdiction.]
Park Outdoor Warning System and Public Notification System
Check if this project is for law enforcement terrorism prevention. ❑
Check if this project supports a fusion center. ❑
Check if this project supports a NIMS Typed Resource (i.e. Team, Training, or Equipment). U
Describe the project and the activities that will be implemented; Include information about building
or sustaining NIMS Typed Resources (i.e. Team, Training. or Equipment) as applicable. Not to exceed
1250 characters, including spaces.
This project is for an outdoor warning and public notification system for Old Settler's Park located in
Round Rock, Texas. The park's 645 acres is host to several large annual festivals, including the July e
Frontier Days with can draw in excess of 20,000 citizens from throughout the region. It is also used for
disc golf, cricket, 20 -field baseball complex, 5 -field softball complex, soccer facilities, etc. The Park also
surrounds the Dell Diamond Baseball Stadium which is home to the Round Rock Express Minor League
baseball team. The stadium can hold approximately 8,700 fans and is full most of the week in the spring
and summer months. The proposed system will bean all hazards warning system that can provide
situational awareness, timely warning and public notification to the citizens in the park and the patrons
of the ballpark. The system would include mutliple notification methods, including voice, audible tones
from pole mounted sirens. EHP will be submitted by the due date.
CAPCOG Project Worksheet—FY2015 Homeland Security GrontProgrom Page 2 0f8
The response to the next three (3) sections should be consistent with the most
recent version of region's (1) Threat and Hazard Identification and Risk
Assessment (THIRA); (2) State Preparedness Report; and (3) Texas Homeland
Security Strategic Implementation Plan. You may request a copy of these
documents by sending an e-mail request to: eschaefer capcoR.org .
Describe the threats and hazards that create the need for the project. Not to exceed 1250 characters,
including spaces.
The City of Round Rock is susceptible to various natural hazards that might affect citizens in Old Settler's
Park, including severe thunderstorms, flash flooding, hail, strong winds, and tornadoes. In addition to
these natural hazards, any time there is a large number of people gathered there is the threat of
criminal/terroristic activity. The system would provide the City with the capability to warn patrons in
the immediate area and give timely, accurate information with regards to protective actions to take.
Public information and warning is identified in Objective 3.9 of the Texas Homeland Security Stratetic
Plan - 2015 Implementation Plan; is identified as a core capability in the THIRA and the SPR.
Describe the capability gap(s) which will be addressed by the project: Not to exceed 1250 characters,
including spaces.
Currently, The City of Round Rock does not have a method of warning patrons of Old Settler's Park and
the Dell Diamond of hazards that may be threatening the area. This project would provide for a system
that could give timely, accuarate information to citizens in the area.
How will the project reduce the capability gap(s): Not to exceed 1250 characters, including spaces.
This project would provide a method of warning the patrons of Old Settler's Park and The Dell Diamond
of an impending threat. The sirens will be capable of producing audible tones and voice instructions.
Measuring project impact: List 2-5 specific performanceoutcomes/outputs that can be used to
measure the success of the project (At least one outcome and one output are required per project)
Outcome 1: Not to exceed 300 characters, including spaces
Citizens and visitors to the park will receive warning of hazards/threats in the area that they may
otherwise be unaware of or unfamiliar with and heed caution.
Outcome 2: Not to exceed 300 characters, including spaces
Citizens will receive personal protective measures to assist with safety and mitigation efforts.
output 1: Not to exceed 300 characters, including spaces
The City of Round Rock will order and install the warning system.
Output 2: Not to exceed 300 characters, including spaces
Personnel will be trained on the system and exercises will be conducted
Output 3: Not to exceed 300 characters, including spaces
The system will be tested on a regular basis.
cAPCOG Project Worksheet—FY2015 Homeland Security Grant Program Page 3 of8
Please select applicable Core Capabilities and amount of funding for each.
Priorities were Identified in the region's THIRA. Enter decimal numbers only, no characters (dollar signs,
commas), do not put N/A, only numbers. Totals should equal the total of the POETS categories below.
(Link to definitions of Core Capabilities: http•//www.fema.gov/core-capabilities )
High Priority
Amount of Funding
❑ Operational Coordination.....................................................................................................
$
® Intelligence and Information Sharing...................................................................................
$
❑ Access Control and Identity Verification..............................................................................
$
❑ Cybersecurity........................................................................................................................
$
❑ Physical Protective Measures...............................................................................................
$
❑ Critical Transportation..........................................................................................................
$
❑ Environmental Response/Health and Safety........................................................................
$
❑ Fatality Management Services.............................................................................................
$
❑ Infrastructure Systems.........................................................................................................
$
❑ Mass Care Services...............................................................................................................
$
❑ Mass Search and Rescue Operations....................................................................................
$
❑ Operational Communications...............................................................................................
$
❑ Public and Private Services and Resources...........................................................................
$
❑ Public Health and Medical Services......................................................................................
$
❑ Situational Assessment.........................................................................................................
$
Medium Priorkv
❑ Planning................................................................................................................................
$
® Public Information and Warning..........................................................................................
$ 70000
❑ Interdiction and Disruption..................................................................................................
$
❑ Screening. Search, and Detection.........................................................................................
$
❑ Risk Management for Protection Programs and Activities ..................................................
$
❑ Community Resilience ..........................................................................................................
$
❑ Long-term Vulnerability Reduction......................................................................................
$
❑ Risk and Disaster Resilience Assessment..............................................................................
$
❑ Threats and Hazard Identification........................................................................................
$
❑ On -scene Security and Protection........................................................................................
$
❑ Health and Social Services....................................................................................................
$
❑ Housing.................................................................................................................................
$
Low Priority
❑ Forensics and Attribution..................................................................................................... $
❑ Supply Chain Integrity and Security...................................................................................... $
❑ Economic Recovery............................................................................................................... $
❑ Natural and Cultural Resources .......................................... ............................................. I.... $
Indicate If this project focuses on building New Capabilities or sustaining Existing Capabilities.
Building New Capabilities
CAPCOG ProjectWorksheet—FY2015 Homeland Security Groot Program Page 4 of8
Describe existing capability levels and prior homeland security funded projects that address the
identified goals/objectives and what will be in place to support the Investment prior to the use of EY
2015 funds. Not to exceed 1250 characters, including spaces
The existing capability for public notification is to utilize the Regional Notification System of threats or
hazards. This system is not an effective means of notifying park/ballpark patrons, as there is noway to
send a message to citizens specific to that area.
Explain the long-term approach to sustaining the capabilities developed by this project.
Not to exceed 1250 characters, including spaces
The equipment purchased with this program will be maintained by the City of Round Rock in accordance
With City of Round Rock equipment maintenance policies and procedures.
Provide an explanation on the regional impact of this project.
Not to exceed 1250 characters, Including spaces
Round Rock is gaining recognition as the Sports Capital of Texas, is home to two major sports complexes
and a water park. Old Settler's Park and the Dell Diamond are visited by people all over the Central
Texas Region and the State of Texas. The Dell Diamond is home to the AAA Round Rock Express, a
minor league baseball team that hosts games that are attended from places both regional and
Enter the amount of funding for each category [Must match the totals of the individual items listed in
the detail section below[.
Enter decimal numbers only, no characters (dollar signs, commas), do not put N/A, only numbers.
Planning...........................................................................................................................$
Organization.....................................................................................................................$
Equipment........................................................................................................................$ 70000
Training............................................................................................................................$
Exercise............................................................................................................................$
M/A'................................................................................................................................$
-Maximum allowed is 3% of award total
Total........................................................................................................................................... $
Provide a description and amount for any m4dnd andfor local match for this project:
Not to exceed 1250 characters, including spaces
Amount: $
Description:
You must include details by funding category (Planning, Organization, Equipment, Training, Exercises,
and M&A). Provide detailed information on exactly what the funding will be used to purchase.
Include the details of your cost estimates by AEL code and jurisdiction (if applicable) within each
category.
Planning: (Include AEL Codes) Not to exceed 1500 characters, including spaces
Organization: (Include AEL Codes) Not to exceed 1500 characters, including spaces
Equipment: (Include AEL Codes - Provide Title, estimated quantity and total cost by each AEL Code)
Not to exceed 1500 characters, Including spaces
Woos Project Worksheet—FY 2015 Homeland Security Grant Program Fuge 5 n/8
AEL Code 04AP-09-ALRT: Systems, Public Notification and Warning: specifically, Comprehensive warning
system Including: hardware and software to operate the system, the poles, mounting equipment and 2
sirens. AEL Code 04AP-09-ALRT
Training: (Include AEL Codes) Not to exceed 1500 characters, including spaces
Exercises: (Include AEL Codes) Not to exceed 1500 characters, including spaces
M&A': (Include AEL Codes) Not to exceed 1500 characters, including spaces
`Maximum allowed is 3% of award total
CAPCOG Project Worksheet—FY2015 Homeland Security Grant Program Page 6Ofs
Does this Investment require new construction or renovation, retrofitting, or modification of existing
structures?
Yes
Time period for completion of project
Choose a time period from the dropdown menu:
5-8 months
List 3-5 milestones of this project, and then list the intended completion date for each milestone.
Milestones should occur throughout the project.
Milestone 1: Not to exceed 300 characters, including spaces
Select vendor for the project.
Intended Start Date: Must be in M/D/YYYY format 3/15/2015
Intended Milestone Completion Date: Must be in M/D/YYYY format 4/15/2015
Milestone 2: Not to exceed 300 characters, including spaces
Begin installation of warning system.
Intended Milestone Completion Date: Must be in M/D/YYYY format 4/15/2015
Milestone 3: Not to exceed 300 characters, including spaces
Complete installation and test warning system.
Intended Milestone Completion Date: Must be in M/D/YYYY format 6/1/2015
Milestone 4: Not to exceed 300 characters, including spaces
Voice and audible tests.
Intended Milestone Completion Date: Must be in M/D/YYYY format 8/1/2015
Milestone 5: Not to exceed 300 characters, including spaces
Intended Milestone/Project Completion Date: Must be in M/O/YYYY format
CAPCOG Project Worksheet—FY2015Nomelond Security Grant Program Page 7 of8
Certification
Signature of Authorizing Chief Official
This signature certifies that the requestor understands the requirements, procedures, and deliverables,
coinciding with this request for funding and has the authority to represent the governing body of this
organization.
Authorizing Chief OlTicial U Date
LOwwe- F -f eir k4 1 t-4 L&OaYt
Printed Name TIGe
Signature of Project Manager
The following person Is authorized to receive direction, manage work performed, complete and sign
required reports, and otherwise act on behalf of the jurisdiction for this project.
Project Kana6 Date
Dorothy Miller
Printed Name
Check box if letters of support are attached. ❑
Emergency Management Coordinator
Title
CAPCOG Project Worksheet—FY2015 Homeland Security Grant Program Page 8 of8